OpenSE 2.0 Task force Task Force II : Project Lifecycle and Key deliverables N. Latif, B. Nicquevert, B. Ferreira, E. Peyrat, E. Harrouch, T. Wijnands Mandate Deliverable : A 20-min presentation to be given on 11 October a.m. Goals :
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OpenSE 2.0 Task force Task Force II : Project Lifecycle and Key deliverables
N. Latif, B. Nicquevert, B. Ferreira, E. Peyrat, E. Harrouch, T. Wijnands<br>
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Mandate Deliverable :
A 20-min presentation to be given on 11 October a.m.
Goals :
• Reviewing the OpenSE knowledge domain as featured in the OpenSE booklet,
• Discussing the appropriateness w.r.t. projects typologies at CERN,
• Discussing the alignment with other standards such as PMBoK, HERMES, PRINCE2, ..
• Discussing the limitations due to CERN support tools such as EDH, MS Project, CERN templates
• Propose improvements (with a rationale), for both the booklet and the OpenSE training material
Note: the aim is not to start rewriting the booklet nor to make a new set of training handout slides!<br>
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OpenSE 2.0 - lifecycles<br>
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Lifecycle design - Project Phases Minimum number of phases is 4
Each phase in the lifecycle must have
Resource management (financial people, buildings, equipment)
Criteria to entry a phase
Criteria to exit a phase
‘Documentation’ at a transition
Each project needs at least :
Approved Proposal
Management plan
Close out report
Benefits plan (may be included in proposal if small) ‘A collection of logically related project activities that culminates in the completion of one or more deliverables’ Rules :<br>
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Documentation @ phase gates Project Business case
Project Charter
Project Management Plan
Benefits management plan At the end of a phase, compare the project information against the information that can be found in : ‘every phase needs to be initialized, planned, executed, monitored and controlled and closed’ Results of this comparison can be :
Continue to the next phase - RAS
Remain in the current phase
Rework deliverables from the current phase
Stop the project
Continue to next phase with modifications<br>
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Project Phases Concept development
Feasibility Study
Customer Requirements
Solution Development
Design
Prototype
Build
Test
Transition
Commissioning
Milestone review
Lessons learned Examples of phase names : Management Needs
Nature of the project
Unique characteristics of the company or the technology
Project elements including technology, engineering, business, process or legal
Decision points Criteria to establish a phase :<br>
Business Case (without excel !) Question 1 : Are the ‘pain’, the ‘need’ and the ‘desire’ clearly defined (PND statement) ?
Question 2 : Is the proposed solution compelling and in line with the strategy of the group/department/organization or project ?
Question 3 : Would the strategic objectives of the organization be at risk if nothing were done?
Question 4 : What are the alternative solutions and why are these not preferred? Is this solution the best choice ?
Question 5 : Will the desired outcome satisfy the stakeholders?
Question 6 : What are the risks ? Are the risks manageable with the resources we will have ?
Question 7 : Is the level of uncertainty due to unknowns in the project acceptable ?
Question 8 : Is there a clear definition of success and a clear definition of failure?
Question 9 : Can all the required resources realistically be obtained?
Question 10 : Is the team capable and motivated of delivering success?<br>
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Benefits Environmental Assessment (Internal/External) Business Case Benefits Plan Project Charter Project Management Plan An outcome of actions and/or behaviors that provide utility, value or positive change for the recipients<br>
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Benefits Management plan How to create, optimize and sustain the benefit provided at the end of the project ? Question 1 : What are the benefits envisaged by the project ?
Question 2 : How will the performance of the benefits be measured ? (KPI ?)
Question 3 : What is the Net Present Value of each benefit ? (what discount rate ?)
Question 4 : What is the timeframe for realizing the benefits ?
Question 5 : What are the negative impacts of the benefits ? (what does the change mean)
Question 6 : Who is impacted by the change ? (who are the stakeholders)
Question 7 : Who will be in charge of realizing the benefit ? (owner of the new idea, service, product)
Question 8 : When will the ongoing responsibility be transferred ? (end of project/start operations)
Question 9 : : How will the ongoing responsibility be transferred ? (task force, transition project, activity)
Question 10 : How will the benefits be sustained ? (what operational budget ?)<br>
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Example Calibration of RP instruments Outsourcing Build a on-site facility (Bat 772)<br>
