R&D Collaboration Agreements AGENDA Introduction

Transcript:R&D Collaboration Agreements AGENDA Introduction:
R&D Collaboration Agreements AGENDA Introduction to Collaboration Agreements Definition and types Main areas and users Workflow Current situation Data analysis What are R&D Collaboration Agreements? Scientific and technical collaborations Between CERN and scientific institutes, universities, public bodies and other entities (the “Institutes”). In a CERN Member State or Associate Member State* * if Non-Member States - International Cooperation Agreement (ICA) Covering R&D activities typically relating to accelerators, detectors and associated infrastructures; critical to the advancement of technologies on which the CERN depends for the success of its current and future scientific programme. Where there is a sharing of costs and risks between CERN and the Institutes. Distinct from : Expert technical support agreements, where there is no collaborative R&D. Contracts placed with industry, even when these include R&D. Types of Collaboration Agreements COLLABORATION AGREEMENTS Specific one-off Agreement (KE, KR) Framework Collaboration Agreement (KN) KE KR One-off distinct project CERN will regularly work with the Institute Addenda *Resources (in-kind/financial); deliverables; milestones; acceptance procedures; selection/appointment of experts; safety; IP… *Resources (in-kind/financial); deliverables; milestones; acceptance procedures; selection/appointment of experts; safety; IP… 319 R&D Collaboration agreements signed (KN, KR, KE) (2011 -2024) 44M CHF GRAND TOTAL CERN Monetary Contributions, including Amendments (2011 -2024) 140 Universities/Institutes 30 Ongoing KRs 88 Ongoing KEs 140 Signed KNs 146 Signed KEs 33 Signed KEs Treatment of excavated materials Robotics and automation Integration Design of accelerator systems and infrastructure Design for manufacturing Material science (carbon fiber carbon composites, liquid lead absorption) HL-LHC Signature of MoU Drafting of Collaboration Agreement Identification of area for collab Selection of Institute + negotiation Drafting -> Admin e-guide: Guidelines for the preparation (including template) Check whether there is KN already DR and K Reference Request (EDH) Draft and review by Legal Service Review by Procurement* Final Approval & Signature Workflow Up to 2 years *Particularly: Payment conditions and milestones Value of each party’s in-kind contributions Total project cost & balanced cost-sharing CERN’s financial contribution (>200k = FC approval) 9 Specific classification and data retrieval/analysis Implement separate classification for future Collaboration Agreements to distinguish them from other K agreements. Filtering of all current R&D K agreements too manual; Expired agreements to be inactivated; Databases to be updated (end dates, tech/comm responsible…); Transparency in Institute selection Ensure that institute selections undergo a systematic justification process* recorded in EDH to improve accountability (“single source” justification to get a “K” Reference Request). Technical discussions and fora to identify