Using this template Agency Procurement Plan (APP)
Description: Using this template Agency Procurement Plan (APP) - guide for preparers. This page is hidden from slide shows and can be excluded from printing. Each agency prepares one APP for each planning period. Select the template whose level of
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slide1. Using this template Agency Procurement Plan (APP) - guide for preparers. This page is hidden from slide shows and can be excluded from printing. Each agency prepares one APP for each planning period. Select the template whose level of planning detail best reflects the agency’s procurement profile, using the indicators below as a guide. Agencies may also use their own format, provided all mandatory QPP requirements are addressed. Which template applies? Scale
Indicators include:
a materially large or high-value procurement portfolio; or
a significant capital, infrastructure or investment program. Volume
A high volume or breadth of procurement activity that materially increases the planning or coordination required across the agency. Risk and complexity
Material complexity in the agency’s portfolio, such as:
strategic, market or supply chain exposure;
high-risk, novel or complex procurement; or
significant change in activity or environment. One or more indicators materially affect the agency’s procurement profile
Full APP generally recommended Indicators do not materially affect the agency’s procurement profile
Proportionate APP generally suitable Completing the plan
Replace [bracketed] prompts
Attach supporting documents where space is insufficient
Delete worked examples and the unused template before submitting Submitting the plan
Approved by 30 June each year
Submitted to QGP by 30 September each year
Click to submit your APP or email: procurementpolicy@hpw.qld.gov.au The indicators guide template selection only and do not alter an agency’s obligations under Rule 40. Both templates address the same minimum requirements. Agencies may use the full APP regardless of their procurement profile, noting is represents best procurement planning practice. A B C ✓ → i Every slide has speaker notes — view notes for page-by-page guidance.
* indicates a minimum requirement under Rule 40 of the Queensland Procurement Policy 2026. Unmarked sections reflect recommended good practice and may be resized, combined or omitted to suit your agency's procurement profile and operating environment.
Agencies may use supporting slides, graphics, charts or appendices where these provide a clearer or more efficient way of presenting relevant information. Mandatory Rule 40 requirements must remain clearly identifiable within the overall APP.<br>
slide2. Insert Agency Name
Proportionate Agency Procurement Plan (APP) – at a glance
Annual Planning Period: FY20xx-xx | Strategy Horizon: FY20xx-20xx Insert
agency
logo 1 2 Procurement function * 7 Performance measures aligned to QPP Part 1* 6 Benefits and innovation opportunities * 3 Capability uplift * 5 Relevant category strategy alignment * Key risks: [Briefly describe the key procurement risks, including significant market, supplier or supply-chain factors, that could affect delivery of objectives]
Key controls and treatment actions: [Summarise how key risks will be managed, monitored and escalated] 4 Key procurement risks and controls * Vision: [One sentence describing how procurement will support agency service delivery, value for Queenslanders, agency priorities and relevant QPP outcomes during the planning period.] Agency objectives and priorities* Optional graphic Insert a chart or graphic here, for example spend by category, supplier participation, or savings against target. Delete this box if not used. Forward procurement pipeline *: the agency’s schedule of potential future procurement opportunities forms part of this plan and is maintained through the Forward Procurement Pipeline<br>
slide3. Insert Agency Name
Agency Procurement Plan (APP)
Annual Planning Period: FY20xx-xx | Strategy Horizon: FY20xx-20xx Vision: [One sentence describing how procurement will support agency service delivery, value for Queenslanders, agency priorities and relevant QPP outcomes during the planning period.] Procurement snapshot Procurement function* Operating Model [Describe the procurement operating model (centralised, decentralised, centre-led, hybrid), the role of any central procurement function and key roles across operating units.] Governance and delegations Describe how procurement decisions are governed and delegated within the agency, for example, decision-making forums, approval pathways, delegation thresholds, escalation points or assurance controls where relevant.] Systems and records [Identify systems used for market approaches, procurement planning, purchase-to-pay, contract and supplier management, and where procurement records are stored.] Delivering for Queensland* (QPP Part 1) Value for Queensland [Key activity, initiative, measure or intended outcome] Local opportunities [Key activity, initiative, measure or intended outcome] Easy to do business [Key activity, initiative, measure or intended outcome] Open to new ideas [Key activity, initiative, measure or intended outcome] Practical economic, environmental & social [Key activity, initiative, measure or intended outcome] Note 1: Data is based on the best available records at the time of preparation and should be reviewed annually. Annual procurement spend $XXX Spend under CUSA XX% Spend with Social Enterprise XX% Planned procurement activities XX Active contracts and arrangements XX Planned procurement pipeline value $XX Number of active suppliers XX Contracts expiring next 12 months XX Spend with Queensland suppliers XX% SME spend XX% Aboriginal and Torres Strait Islander spend XX% Managed procurement spend XX% Data Confidence: [High / Medium / Low] – based on completeness, accuracy and availability of procurement data Insert
agency
logo<br>
slide4. Procurement spend profile Key agency categories
Top x agency categories $[XX] combined spend [Insert key category names] Spend concentration [XX]% of procurement spend represented by key categories Procurement profile
[X] Categories [XX] Subcategories [XX] Significant or strategic contracts Category lens [Summarise what the procurement profile indicates and how it informs agency procurement priorities.] Key category 1 name
[Summarise the key characteristics, risks, opportunities and procurement implications.] Key category 2 name
[Summarise the key characteristics, risks, opportunities and procurement implications.] Key category 3 name
[Summarise the key characteristics, risks, opportunities and procurement implications.] Key category analysis<br>
slide5. Agency Procurement Plan (APP) – Objectives and key initiatives Key achievements (preceding 12 months) Priorities for this planning period* ✓ [Material outcome, saving or benefit delivered - include the measure] 1 [Priority linked to agency or service outcomes] ✓ [Improvement or initiative completed] 2 [Priority linked to QPP outcomes, category strategies or CUSAs] ✓ [Lesson learned that informs this plan] 3 [Priority linked to capability, risk, savings or innovation] Forward procurement pipeline *: the agency’s schedule of potential future procurement opportunities forms part of this plan and is maintained through the Forward Procurement Pipeline (attach or reference).<br>
slide6. Agency Procurement Plan (APP) – Maturity and capability uplift Optional graphic Insert a chart or graphic here, for example a capability maturity radar or benefits realised against target. Delete this box if not used.<br>
Indicators include:
a materially large or high-value procurement portfolio; or
a significant capital, infrastructure or investment program. Volume
A high volume or breadth of procurement activity that materially increases the planning or coordination required across the agency. Risk and complexity
Material complexity in the agency’s portfolio, such as:
strategic, market or supply chain exposure;
high-risk, novel or complex procurement; or
significant change in activity or environment. One or more indicators materially affect the agency’s procurement profile
Full APP generally recommended Indicators do not materially affect the agency’s procurement profile
Proportionate APP generally suitable Completing the plan
Replace [bracketed] prompts
Attach supporting documents where space is insufficient
Delete worked examples and the unused template before submitting Submitting the plan
Approved by 30 June each year
Submitted to QGP by 30 September each year
Click to submit your APP or email: procurementpolicy@hpw.qld.gov.au The indicators guide template selection only and do not alter an agency’s obligations under Rule 40. Both templates address the same minimum requirements. Agencies may use the full APP regardless of their procurement profile, noting is represents best procurement planning practice. A B C ✓ → i Every slide has speaker notes — view notes for page-by-page guidance.
* indicates a minimum requirement under Rule 40 of the Queensland Procurement Policy 2026. Unmarked sections reflect recommended good practice and may be resized, combined or omitted to suit your agency's procurement profile and operating environment.
Agencies may use supporting slides, graphics, charts or appendices where these provide a clearer or more efficient way of presenting relevant information. Mandatory Rule 40 requirements must remain clearly identifiable within the overall APP.<br>
slide2. Insert Agency Name
Proportionate Agency Procurement Plan (APP) – at a glance
Annual Planning Period: FY20xx-xx | Strategy Horizon: FY20xx-20xx Insert
agency
logo 1 2 Procurement function * 7 Performance measures aligned to QPP Part 1* 6 Benefits and innovation opportunities * 3 Capability uplift * 5 Relevant category strategy alignment * Key risks: [Briefly describe the key procurement risks, including significant market, supplier or supply-chain factors, that could affect delivery of objectives]
Key controls and treatment actions: [Summarise how key risks will be managed, monitored and escalated] 4 Key procurement risks and controls * Vision: [One sentence describing how procurement will support agency service delivery, value for Queenslanders, agency priorities and relevant QPP outcomes during the planning period.] Agency objectives and priorities* Optional graphic Insert a chart or graphic here, for example spend by category, supplier participation, or savings against target. Delete this box if not used. Forward procurement pipeline *: the agency’s schedule of potential future procurement opportunities forms part of this plan and is maintained through the Forward Procurement Pipeline<br>
slide3. Insert Agency Name
Agency Procurement Plan (APP)
Annual Planning Period: FY20xx-xx | Strategy Horizon: FY20xx-20xx Vision: [One sentence describing how procurement will support agency service delivery, value for Queenslanders, agency priorities and relevant QPP outcomes during the planning period.] Procurement snapshot Procurement function* Operating Model [Describe the procurement operating model (centralised, decentralised, centre-led, hybrid), the role of any central procurement function and key roles across operating units.] Governance and delegations Describe how procurement decisions are governed and delegated within the agency, for example, decision-making forums, approval pathways, delegation thresholds, escalation points or assurance controls where relevant.] Systems and records [Identify systems used for market approaches, procurement planning, purchase-to-pay, contract and supplier management, and where procurement records are stored.] Delivering for Queensland* (QPP Part 1) Value for Queensland [Key activity, initiative, measure or intended outcome] Local opportunities [Key activity, initiative, measure or intended outcome] Easy to do business [Key activity, initiative, measure or intended outcome] Open to new ideas [Key activity, initiative, measure or intended outcome] Practical economic, environmental & social [Key activity, initiative, measure or intended outcome] Note 1: Data is based on the best available records at the time of preparation and should be reviewed annually. Annual procurement spend $XXX Spend under CUSA XX% Spend with Social Enterprise XX% Planned procurement activities XX Active contracts and arrangements XX Planned procurement pipeline value $XX Number of active suppliers XX Contracts expiring next 12 months XX Spend with Queensland suppliers XX% SME spend XX% Aboriginal and Torres Strait Islander spend XX% Managed procurement spend XX% Data Confidence: [High / Medium / Low] – based on completeness, accuracy and availability of procurement data Insert
agency
logo<br>
slide4. Procurement spend profile Key agency categories
Top x agency categories $[XX] combined spend [Insert key category names] Spend concentration [XX]% of procurement spend represented by key categories Procurement profile
[X] Categories [XX] Subcategories [XX] Significant or strategic contracts Category lens [Summarise what the procurement profile indicates and how it informs agency procurement priorities.] Key category 1 name
[Summarise the key characteristics, risks, opportunities and procurement implications.] Key category 2 name
[Summarise the key characteristics, risks, opportunities and procurement implications.] Key category 3 name
[Summarise the key characteristics, risks, opportunities and procurement implications.] Key category analysis<br>
slide5. Agency Procurement Plan (APP) – Objectives and key initiatives Key achievements (preceding 12 months) Priorities for this planning period* ✓ [Material outcome, saving or benefit delivered - include the measure] 1 [Priority linked to agency or service outcomes] ✓ [Improvement or initiative completed] 2 [Priority linked to QPP outcomes, category strategies or CUSAs] ✓ [Lesson learned that informs this plan] 3 [Priority linked to capability, risk, savings or innovation] Forward procurement pipeline *: the agency’s schedule of potential future procurement opportunities forms part of this plan and is maintained through the Forward Procurement Pipeline (attach or reference).<br>
slide6. Agency Procurement Plan (APP) – Maturity and capability uplift Optional graphic Insert a chart or graphic here, for example a capability maturity radar or benefits realised against target. Delete this box if not used.<br>