Welcome to the COBAS (camra’s online branch

Transcript:Welcome to the COBAS (camra’s online branch:
Welcome to the COBAS (camra’s online branch accounting system) training 28-Nov-17 1 COBAS TRAINING Etiquette 28-Nov-17 2 Fire alarm Fire escape routes Timing – 2 x 2 hour sessions Mobile devices off or on silent Questions as we go Course evaluation COBAS TRAINING Course Content 28-Nov-17 3 Role of treasurer Why have accounts plus example Standard accounts format Role of Examiner Overview of COBAS software Summary of Branch transactions Summary of Festival transactions Debtors and Creditors Journals COBAS TRAINING Role Of The Treasurer 28-Nov-17 4 Maintain books and records Keep Committee informed of state of finances Ensure proper financial controls Ensure Internal Policy Document (IPD) is being followed (Committee responsibility) In particular – clearing excess funds centrally for campaigning purposes Protect CAMRA from allegations of waste / impropriety Produce annual accounts in standard format COBAS TRAINING Why have Accounts?/Example 28-Nov-17 5 Statutory responsibility for a limited company Record income & expenditure Surplus represented by cash or other assets (less liabilities) Example: Opening £500 cash; Income of £2500, costs of £1500 = Surplus £1000 & £1500 closing cash balance: COBAS TRAINING More Complex Example 28-Nov-17 6 Opening reserves same but £250 owed to a creditor £600 of the surplus remitted to CAMRA Central Office Opening creditor paid off but £200 of costs as yet unbilled £500 of the income not yet collected at year end COBAS TRAINING Branch Accounts – Revised Format 28-Nov-17 7 No guidance in the past – varying degrees of quality and legibility Standard format needed for consistency and comparison Review of 120 branch accounts to understand what branches report on Standard approach drafted and agreed by Finance Committee Standard approach will aid training, handovers COBAS TRAINING Accounts – Revised Approach 28-Nov-17 8 Separate I&E accounts for each beer festival Summary Report format as a minimum to members Committee to receive full accounts Branch and BF accounts start with a trading section matching costs to income This produces a Gross Margin or Trading Contribution figure Followed by Operating Expenditure and Remittances to give Retained Surplus / (Deficit) for the year COBAS TRAINING Accounts Format - Headings 28-Nov-17 9 COBAS TRAINING Role of Examiner 28-Nov-17 10 Required to maintain member and NE confidence in the accounts Negative assurance – not an auditor Numerate, used to reading accounts Independent of the committee Review can be helpful to the Treasurer Satisfy that Proper records have been kept Accounts agree with these