Workday Training for Year-End Journal Entry
Description: Workday Training for Year-End Journal Entry Accruals March 1, 2023 Agenda 2 1. Overview of Year End Journal Entries 2. Process for Submission of Year End Journal Entries in Workday 3. Approval Process in Workday 4. Demo 5. Find Journals 6.
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slide1. Workday Training for Year-End Journal Entry Accruals March 1, 2023<br>
slide2. Agenda 2 1. Overview of Year End Journal Entries
2. Process for Submission of Year End Journal Entries in
Workday
3. Approval Process in Workday
4. Demo
5. Find Journals
6. Review Checklist
7. Backup Examples<br>
slide3. Year End Journal Entries – what are they and how are they different? 3 Accrual and deferral entries that will reverse out the following month
Must be >$5,000 unless contract related
Submitted directly in Workday
Approvals in Workday<br>
slide4. Summary Table – Ledger Account and Worktags for Year End Accrual Entries 4<br>
slide5. Submission Process for Year End Reversing Accrual Journal Entries 5 The journal entry will be entered and submitted directly in Workday where it will follow the approval process
1. Accounting Date = March 31 2023
2. Select Accrual Journal source
3. Click on Create Reversal<br>
slide6. 6 Approval Process for Accrual Journals in Workday Field Accountant Create Journal Cost Center Manager Approval Accountant CCH Approver (Finance) Review Controller
Approval
> $100K Financial Services Supervisor
(Finance)
Review and/or final approval if <$25K Accounting Manager (Finance)
Review and/or Final Approval if >$25K but <$100k VP Finance
Final Approval & Posting > $100K<br>
slide7. DEMO 7<br>
slide8. Workday Inbox Archive 8 How to Find your Journal Entries<br>
slide9. FIN RPT – Find Journal Lines with Sequence Generator or FIN RPT Find Journals with Sequence Generator 9 How to Find your Journal Entries<br>
slide10. Search box in Workday if you have the journal number 10 How to Find your Journal Entries<br>
slide11. Accounting Date = “2023-03-31”
Journal Source = “Accrual Journal”
Create Reversal =
Reversal Date = “2023-04-01”
Line Memo is required (copy & paste the Header Memo) on the line of the journal with the balance sheet account
No Cost Center, Revenue or Spend Category, or Region required on the Balance Sheet Line
Deferred Revenue Worktag if required
Check your Workday inbox daily in case a journal is sent back 11 Review Checklist<br>
slide12. 12 Resources Journal Entry Backup Checklist
Journal Entry Backup Checklist.pdf
Journal Entry – Workday User Guide
Create a Journal Entry - Field Accountant.pdf
Link to Year End Schedules and Deadlines:
2022-23 Year-End Processing and Purchasing Due Dates
2022-2023 Year-End Schedule for Business Administrators<br>
slide13. Thank you.<br>
slide2. Agenda 2 1. Overview of Year End Journal Entries
2. Process for Submission of Year End Journal Entries in
Workday
3. Approval Process in Workday
4. Demo
5. Find Journals
6. Review Checklist
7. Backup Examples<br>
slide3. Year End Journal Entries – what are they and how are they different? 3 Accrual and deferral entries that will reverse out the following month
Must be >$5,000 unless contract related
Submitted directly in Workday
Approvals in Workday<br>
slide4. Summary Table – Ledger Account and Worktags for Year End Accrual Entries 4<br>
slide5. Submission Process for Year End Reversing Accrual Journal Entries 5 The journal entry will be entered and submitted directly in Workday where it will follow the approval process
1. Accounting Date = March 31 2023
2. Select Accrual Journal source
3. Click on Create Reversal<br>
slide6. 6 Approval Process for Accrual Journals in Workday Field Accountant Create Journal Cost Center Manager Approval Accountant CCH Approver (Finance) Review Controller
Approval
> $100K Financial Services Supervisor
(Finance)
Review and/or final approval if <$25K Accounting Manager (Finance)
Review and/or Final Approval if >$25K but <$100k VP Finance
Final Approval & Posting > $100K<br>
slide7. DEMO 7<br>
slide8. Workday Inbox Archive 8 How to Find your Journal Entries<br>
slide9. FIN RPT – Find Journal Lines with Sequence Generator or FIN RPT Find Journals with Sequence Generator 9 How to Find your Journal Entries<br>
slide10. Search box in Workday if you have the journal number 10 How to Find your Journal Entries<br>
slide11. Accounting Date = “2023-03-31”
Journal Source = “Accrual Journal”
Create Reversal =
Reversal Date = “2023-04-01”
Line Memo is required (copy & paste the Header Memo) on the line of the journal with the balance sheet account
No Cost Center, Revenue or Spend Category, or Region required on the Balance Sheet Line
Deferred Revenue Worktag if required
Check your Workday inbox daily in case a journal is sent back 11 Review Checklist<br>
slide12. 12 Resources Journal Entry Backup Checklist
Journal Entry Backup Checklist.pdf
Journal Entry – Workday User Guide
Create a Journal Entry - Field Accountant.pdf
Link to Year End Schedules and Deadlines:
2022-23 Year-End Processing and Purchasing Due Dates
2022-2023 Year-End Schedule for Business Administrators<br>
slide13. Thank you.<br>