Battalion Chit Policy By: MIDN 1/C Brue - PowerPoint Presentation

Slide1

Battalion Chit Policy

By: MIDN 1/C BrueSlide2

Special Request Chits

All personnel shall attend all battalion functions that their attendance is required. Failure to do such without prior approval will result in an unauthorized absence (UA). Permission to not attend evolutions may be approved by the appropriate parties via a special request chit. Special request chits shall be submitted

three business days in advance

to first appropriate billet holder in the chain of command (i.e. if personnel were to request permission to miss battalion physical training on Monday morning, the chit would be due to their first level of chain of command close of business

Tuesday).

Chits can be submitted within the three business day window but there is no guarantee a chit will be approved in time. Unless your chain of command informs you that your chit has been approved, you are required to attend all appropriate events.

Slide3

Travel Chits

Except when under orders, student personnel shall not travel (either via POV or commercial air) farther than 300 driving miles from the Tempe campus without approved leave. All personnel requesting to depart the Tempe campus area shall request permission via a travel request chit. Travel request chits shall be submitted to the first appropriate billet holder in the chain of command at least three business days prior to departure date. OCONUS travel requests shall be submitted 30 days prior to departure. Slide4

Travel Chit (Cont.)

To determine if a travel chit is required, use Google Maps and measure the distance from Social Sciences Building (

951 S. Cady Mall, Tempe, AZ

85281). Slide5

Medical Chits

In the event that sickness or injury occurs that will restrict a person’s ability to attend battalion functions a medical chit is required to authenticate the situation. Included in the submitted medical chit will be a doctor’s note with their findings and signature. Medical chits shall be submitted with 24 hours of

the event missed. Slide6

How to Fill Out the Chits

Block 1: Your Name (Last, First)

Block 2: Your rank

Block 3: Leave BlankSlide7

How to Fill Out the Chits (Cont.)

Block 4: Arizona State University NROTC

Block 5: The date of when you write your chit. (DDMMMYY format)Slide8

How to Fill Out the Chits (Cont.)

Block 6: Your spot in the battalion. Enter it in Company, Platoon, Squad format. Battalion Staff will enter “Battalion Staff”.

Block 7: Leave BlankSlide9

How to Fill Out the Chits (Cont.)

Block 8: You will check the box that corresponds to the type of chit you are submitting.

Academic Chit: Other

Travel Chit: Travel

Medical Chit: OtherSlide10

How to Fill Out the Chits (Cont.)

Block 9: Enter the number of days you will be gone.

Blocks 10 & 11: Date and time of the time period you are requesting off. For

t

ravel

c

hits

you will enter the time and dates of when you are planning on leaving. For

m

edical

c

hits

you will enter the time period of which your doctor’s note says you are excused from battalion activities. Slide11

How to Fill Out the Chits (Cont.)

Blocks 12 & 13: Only applicable for

t

ravel

c

hits

, otherwise leave blank. Enter the distance you are traveling as well as your mode of travel. Slide12

How to Fill Out the Chits (Cont.)

Block 14:

Only applicable for travel chits

, otherwise leave blank. Enter the address of where you will be staying.

Block 15: Enter your phone number in the above format. Slide13

How to Fill Out the Chits (Cont.)

Block 16: Here you will explain the nature of your chit. All chits will begin with “Respectfully request” and will completely describe the situation. Your chain of command should not have any questions after reading this box. Slide14

How to Fill Out the Chits (Cont.)

Block 17: Here you will sign your name. Slide15

How to Fill Out the Chits (Cont.)

Blocks 18 & 19: If you hold a billet position (Squad Leader and up), this is the name of the individual that is responsible for your duties while you are gone. Block 18 you will enter their name. Block 19 you will leave blank. Slide16

How to Fill Out the Chits (Cont.)

Blocks 20 and 21: Filled out by you

recommending staff member

(i.e. the first person in your chain of command that approves/denies your chit). The recommending staff member will then put one asterisk (*) in Block 24 and leave their comments. The approving staff member will not approve a chit if there are not comments left by the recommending staff member. Slide17

How to Fill Out the Chits (Cont.)

Blocks 22 & 23: Filled out by the approving staff member. If the approving staff member denies the chit they will then put two asterisks (**) in Block 24 and leave their comments for why they disapproved the chit. Slide18

How to Fill Out the Chits (Cont.)

Block 24: The comments left by the recommending and approving staff members. Slide19

Routing Matrix for Special Request Chit

Your role in the battalion

Your chain of command

I = Informed. No comments

required, simply notified by their squad member submitting chit.

R = Recommendation. Comments

required, gives recommendation to the approving staff member.

A = Approval. Has ultimate decision on approval or rejection of chit.Slide20

Routing Matrix for

Travel ChitSlide21

Routing Matrix for

Medical

ChitSlide22

How to submit a chit

Reference MIDN Brue’s

ppt

and fill out the chit correctly and with sufficient information.

Reference the appropriate routing matrix and submit your chit to the appropriate staff member.

Approving staff member will notify you as soon as your chit is approved or denied.