Brad King CoDirector Indiana Election Division 2014 Election Administrators Conference Overview of Terminology Electronic Poll Book What is it Electronic poll book refers to equipment the combination of mechanical electromechanical and electronic equipment including the ID: 694356
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Electronic Poll BookStatutory Overview and VSTOP December 18, 2013
Brad KingCo-Director, Indiana Election Division2014 Election Administrators Conference Slide2
Overview of Terminology
“Electronic Poll Book”: What is it?
“Electronic poll book” refers to equipment (the combination of mechanical, electromechanical, and electronic equipment (including the software, firmware, and documentation required to program, control, and support the equipment) that is used to access and maintain the electronic poll list.
“Electronic poll list” refers to data (the voter information that is maintained in a computer database).Slide3
Where did they come from?
Larimer County, Colorado (the original vote center county used as model for Indiana pilot vote center program)
Indiana vote center county pilots (have used since pilot program began in 2007)
In early 2013, Indiana counties had 6 different electronic poll book models used in 9 vote center counties.Slide4
Legislative Option for all 92 CountiesNew state law in 2013: Any county election board may adopt order to provide electronic poll book, instead of paper poll lists (IC 3-7-29-6)
CEB order:Requires signature for voter to sign-inNot required to be adopted by unanimous voteNot required to be vote center countySlide5
Epoll book standards
Why have them? Maryland and Denver experienced epoll book related problems in 2006 elections (capacity of system not fully tested)Build and preserve confidence of election administrators, poll workers, and voters in new part of election system.Slide6
2013 Standards & CertificationIndiana legislation enacted in 2013.
First in US to:Establish e-poll book standards by lawEstablish state certification system following testing and provide for regular renewalSlide7
2013 Standards & CertificationDeveloped with input from:
counties (discussed at SOS vote center meetings across Indiana)Electronic poll book vendorsBall State Voting System Technical Oversight Program (VSTOP)Nationally accredited testing laboratories and other state voting system certification officialsSlide8
State-of-the-art Standards
22 requirements set forth in IC 3-11-8-10.3:
Bipartisan action of 2 poll workers required to access electronic poll book
Poll book may not be connected to voting system
Poll book only allows access to SVRS info needed to administer election.
Information must be encrypted, placed on dedicated private server.Slide9
State-of-the-art Standards II
E-poll book standards (continued):
Must produce audit records of transactions
Poll worker must be able to indicate voter provided with ballot, if voter cast absentee ballot, or provided additional residence documentation
E-poll book must transmit information to county so that county can “transmit the information immediately to
every other polling place or satellite absentee office
”
Generate watcher reports throughout election day.
Permit vote history to be uploaded into SVRS each day after absentee ballots cast (and after election day).Slide10
State-of-the-art Standards III
E-poll book standards (continued):
Display electronic image of voter’s signature from voter registration application
Used with signature pad, tablet, or other device to permit voter to make electronic signature, which is then retained in SVRS
Have bar code reader to pull up voter records using Indiana driver’s license or
ID card
Easily understandable training materials.
Permit voter to sign in despite temporary interruption of Internet connectivitySlide11
Application for Certification
Before vendor can market, sell, lease or provide e-poll book for use in Indiana election, must file application to have poll book certified
No fee for application
Application filed with Election Division, and then referred by Secretary of State to VSTOP (IC 3-11-18.1-12)Slide12
VSTOP Testing and Report
Voting System Technical Oversight Program (VSTOP), administered by Ball State University
Secretary of State refers application to VSTOP for examination and report
October 2013: Secretary of State adopted Testing Protocols for e-poll books (after detailed feedback from interested parties)Slide13
Testing Process: Three Phases
Functional Certification: VSTOP reviews detailed documentation from vendor, ensures application is completeNational Laboratory Testing: Nationally accredited laboratory tests epoll book using Indiana protocols. Problems fixed if necessary.
Communication Certification: VSTOP determines if
epoll
book can accurately send information to and from SVRSSlide14
Report to SOS and Certification
VSTOP makes recommendation whether SOS should approve application for e-poll book.If so, any restrictions on approval
Secretary of State issues certification to permit use of
epoll
books in Indiana elections.
Certification good until December 31 of year after issuance (December 31, 2014, if today)Slide15
Where is vendor in process?
New web page for electronic poll book information: http://www.in.gov/sos/elections/4059.htm
Includes spreadsheet with current status of each application, updated about twice a week.Slide16
Voting System Technical Oversight Program
Dr. Jay Bagga, Professor of Computer ScienceDr. Joe Losco, Professor and Chair, Political Science DepartmentDr. Raymond Scheele, Professor of Political Science