Jag Life caters to the n eeds of student organizations Rostermember management Eventcalendar management Promote and advertise events Take attendance with card swipers Shared space for organizations to house documents files etc ID: 930611
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Slide1
Jag Life Tutorial
Slide2Why JAG Life?
Jag Life caters to the
n
eeds
of
student
organizations:
Roster/member management
Event/calendar management
Promote and advertise events
Take attendance with card swipers
Shared space for organizations to house documents, files, etc.
Easy to use and phone friendly
Student
Life and Engagement requires organizations to
:
Maintain documents and rosters in JAG Life
To gain event space approval through Event Management System (EMS), but maintain the event in Jag Life.
Slide3How to Access JAG Life
https://augusta.presence.io
Augusta University homepage >
Current
Students
> JAG Life
www.augusta.edu/student-life
> Get Involved
>
Student
Organizations > JAG Life > JAG Life Access
Phone app: JAGLife
Slide4Logging into Jag Life
In the upper right hand corner of Jag Life, click the “Login” button that is circled in red.
Slide5Logging into Jag Life
Enter your Net ID with your password and then click blue “Sign In” button.
Slide6Logging in Jag Life – Success!
Slide7Search for Organizations
Search for Organizations by clicking the “Organizations” button at the top of the screen.
Slide8Search for Organizations
You can search
for
student
organizations by categories such as: Academic, Greek Life, Religious, Sports Club, etc.
Do this by clicking on the blue “Categories” button and then choosing the category you are interested in.
Slide9Search for Organizations
You can also look up organizations by searching for those you are a member of.
Do this by clicking the blue “Options” button by the search bar and choosing “Member of”. It will then list organizations that have you as a member on Jag Life.
Slide10Your Organizations
This will show you all the organizations that you are a member of.
Slide11Search for Events
Search for upcoming and past events by clicking on the “Events” button at the top of the screen.
Slide12Search for Events
Like organizations, you can look up events by category. These are the same categories you look up organizations by.
To do this, click on the blue “Category” button by the search bar and then choose the category you would like to search by.
Slide13Search for Events
You can also search for events
by
student
organizations that are hosting them.
To do this, click on the “organizations” button and then choose the organization you wish to search by.
Slide14Search for Events
Searching for events by tags can be the most fun! You can search for events with tags such as “Free Food”, “Music”, or “Community Service”.
To do this, click to the blue “Tags” button next to the search bar.
Slide15Manage your
Student
Organization
To manage
your
student
organization, click on the “Admin” button on the top of the screen.
Slide16Manage your
Student
Organization
After clicking “Admin”, hover over the “Manage” button on the left-hand side of the screen. You will then click the “Organization” button.
Slide17Manage your
Student
Organization
Any organization that you have admin access to will populate here.
Click on the organization you wish to manage.
Slide18Manage Your
Student
Organization
Click the red circle button with a pencil inside it on the upper-right hand side of the screen.
Slide19Edit your
Student
Organization
About:
Write what your organization stands for.
Category:
Add categories so that
interested
students can join your organizationMeeting Location/Time:
If you have a regular meeting place & time, input it here.
Contact Info:
Input the president’s information here.
Cover Image:
Makes you stand out! Ideal size is 960x375 pixels.
Waiver:
If needed, add.
Slide20Adding Members
To edit your roster, click on the “Roster” button on the top of the screen.
From here you can add members by clicking on “add a new member” or “Add Members” buttons at the bottom of the screen.
Slide21Adding Members
To add a new member, search for them by their last name or AU e-mail
without the “@augusta.edu”.
Once you find them, you can click “Add” and they will be added to your organization.
If you want to add them and give them administrative access, you can click on the drop-down menu and click “Add & Edit”.
Slide22Editing Member Roles
To edit a new member’s role, click the drop down menu from “Member Position”. When you have finished, click “Save”
You can also delete a member by clicking the red “Deactivate” button.
Slide23Adding Members
Alternatively, you can add members by click on the “Roster” button on the top of the screen.
From here you can add members by clicking on the red plus button in the upper-right hand corner.
Search for a new member by last name or by e-mail, then click “Add” by their name.
Slide24Adding Documents
To add new documents, such as the Advisor Agreement Form, you will click “Documents” then the red + sign on the upper-right hand corner of the screen.
Slide25Adding Documents
Title
: Add the title of your document
Description
: Describe your document
Visibility
: Choose Public, Members Only, or Officers Only
Upload your file, then click “Save”.
Slide26Adding Events
There are two ways to create an event:
1. From the left screen, click “Manage” then click “Events”.
2. Go to your organization’s page and click “Create Event”
Slide27Create an Event
Fill out the “Create Event” Page with the:
Event name
Host organization
About the event
Time & location
Contact information
Social media link or other RSVP link
Slide28Create an Event, Continued
Budget & Goals
: Not required, but useful if using funding.
This won’t be shown the public.
Tags
: This is where you put “Free Food”, “Music”, and other tags to encourage attendance.
Options:
You can hide this event from non-members if this is a meeting and not a campus-wide event.
Click Save.
Slide29View the Event & Event PIN
Attendees:
This is where you will view the attendees and add new ones if needed.
View on Portal:
This gives you a nonmember view of the event.
PIN
: This is what you will input into the CheckPoint App to use Jag cards for attendance.
Slide30Using the Event PIN
The Event PIN is a unique 4-digit number that is generated when an event is created.
The PIN
allows someone
to use the CheckPoint app to
check
students
in to an event without giving them access to anything else!
The Event PIN can be found on the Event page after an event is created. It is also shown in the PIN column of the Events listing page.
Slide31Using Checkpoint for Event Attendance
←
Either enter your e-mail
OR
→
Enter the event PIN generated from Jag Life
Slide32Attendance CheckPoint App for Events
By inserting your card reader into the headphone jack, you can now
swipe
students
’ ID cards.
After swiping, their name should show up on the list. →
Manual Entry: You
can also add attendees manually if they don’t have their ID card.
Use
their
student
ID number or their e-mail.
Slide33Attendance CheckPoint App for Events
When you have added attendees via the CheckPoint app, they will populate on the event’s Jag Life page.
Slide34Get the Presence CheckPoint app:
Apple
Store
Slide35Get the Presence CheckPoint app:
Google Play
Slide36Adding Attendees Through JAG Life
Along with using the
CheckPoint
app, attendees can be directly entered into JAG Life during the event or afterwards.
When viewing the event, make sure you’re in the “Attendees” tab and click on “Add Attendees”
Slide37To add attendees during an event, or to add attendees using a
swiper
or their @augusta.edu email address, select “Single Add”. Please note, this can only be done while the event is live. We highly recommend that if you are using a traditional paper sign-in you ask attendees for
their Student
ID.
Adding Attendees Through JAG Life
Slide38To add attendees after the event or to add them in bulk, select “Bulk Add”. Only student ID numbers can be used here. If you did not have your attendees provide their student ID number at check-in, use the “People” function under “Manage” to search for people and their student ID number.
Adding Attendees Through JAG Life
Slide39Using Analytics after an Event
After an event, it can be useful to look at the analytics section of Jag Life. This can tell you about:
Loyalty
: If
this
student
has come to an event of yours in the past or if they’re new
Membership
: Whether or
not
students
are members of your organization
Categories, Tags, and Top Locations
: Self-explanatory, but after having a few events, you can see which categories or tags bring the most attendees
Slide40How to get help with Jag Life
If you need in-depth help on how to do something or troubleshooting, click on the little chat button in the lower-right hand corner.
Slide41How to get help with Jag Life
This will open up a chat screen with people from Presence. They are exceptionally helpful and really want you to understand how to use this system.
If you have any questions, ask them first – they are the experts.
Slide42Questions?
CAROLYN ZOERB
Coordinator of Greek Life
and
Student
Organizations
706-731-7959
Leslie DodsonGraduate Assistant for Student
Organizations706-737-1608OFFICE OF STUDENT
LIFE AND ENGAGEMENT
studentorgs@augusta.edu