CITY COUNCIL OF FAIRFIELD BAY - PowerPoint Presentation

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CITY COUNCIL OF FAIRFIELD BAYAgenda April 10, 2017

Call to Order:PrayerPledge of AllegianceRoll CallApproved Minutes:Financial Report:Reports:PoliceDispatchFireEMSAnimal ShelterPublic WorksPlanning and Zoning

Board of Zoning Adjustments

Emergency

Management

City Campground & Park

Community Education

Center

Economic Development

Advertising and Promotions

Building Official

Center Management

Unfinished Business

Grants in

progress

New and continuing Business

TAP Grant Resolution

Mayor’s

ReportSlide2

Financial ReportApril 10, 2017New software yielding positive benefitsAutomated payroll bank deposit system in place and workingConsolidating payment of Utility Bills to reduce checks writtenBank accounts in general still tight. First full quarter of franchise fees from Petit Jean expected next week. Recommending no action on raises until JulyWill need to do a budget amendment ordinance in May to address the extra police car and expenditures anticipated to improve ability to respond to ATV, Mountain Biking and Hiking accidentsLarge drawdown of Rescue funds planned for April to pay for new ambulanceSlide3

Account BalancesBeginning Bank balanceChange in balance

Account Balance3/31/2017General42,564.792,395.8540,168.94General – Money MKT3,236.63-0.22 3,236.85DPS - Money MKT

2,518.66

-0.17

2,518.83

Subtotal General/DPS45,924.62Emergency Relief1156.410.001,156.41Rescue46,563.974,787.3841,776.59Rescue –Money MKT234,458.90-25.89234,484.79Subtotal Rescue276,261.38

Reconciliation’s for

March, 2017Slide4

Reconciliation’s for March, 2017

Account BalancesBeginning Bank balanceChange in BalanceAccount Balance3/31/2017Street51,148.241,834.7549,313.49Street – Money MKT113,917.53

-12.58

113,930.11

Subtotal

Street163,243.60Fire Department6,664.30330.716,333.59Fire – Money MKT 6,172.03-0.426,172.45Fire- Act 8331,000.00-4,624.465,624.46Fire Sales and Use tax20,355.72-8,231.0228,586.74Subtotal

Fire

46,717.24Slide5

Street Bond financial statusAuthorized bond issue- $2,500,000Initial bond sale of $1,980,000- $1,940,000 outstanding2015 expenditures- $1,492,262Edward Jones fees- $34,730Simmons first year fees- $2,500Bond Attorney fees- $22,500One year reserve set aside- $122,170Atlas Asphalt- $771,592Van Buren County- $474,466

Anderson Striping- $32,352Bobby Morris (consultant)- $31,9522016 expenditures- $208,017Road resurfacing- $140,932Anderson striping- $61,993Bobby Morris (Consultant)- $5,092Residual for 2017/2018- $280,527 (includes $72,000 for ORH road construction + int)Slide6

Police Dept / Stats March 2017AccomplishmentsWe signed a multi-agency agreement with the Cleburne County Sheriff’s Office. This also includes other agencies, such as the Cities of Heber Springs, Searcy, Quitman, Batesville, Vilonia, etc., and the counties of Cleburne, Van Buren, White, and Independence. This is a mutual aid pact that offers the participants additional certified Officers in the event of a major incident, as well as resources and equipment.We have been awarded a Local Law Enforcement Block Grant from the Dept. of Justice. It is for $3500.00. We will begin purchasing the items under that grant within the next few days.Slide7

PlansWe are finalizing the plans for the Kids Bicycle Safety Program. This includes the date and time, as well as getting the help we need with volunteers. A few Sheriff’s Deputies will be assisting as well. We are prepping for a department inventory soon. Hopefully that will take place around May or June. This will help with seeing what we have, compared to what we need. We have equipment needs, but overall, we are in decent shape, no glaring deficiencies at this time.We received some bids for the building security at DPS. The access program was also adjusted and fixed (by a different company) so we are not in a hurry to replace anything yet, as long as it keeps working. Slide8

FFB Police Dept. Stats March 2017Number of Calls Mar Feb Jan Dec

Nov Oct Arrests 12 8 8 8 4 4 Citations 23 18 15 1011 12Traffic Stops 54 93 46 4951 35Disturbance Calls 14 13 27

11

12 11

Alarm Calls 9

6 16 14 16 27Accidents 9 5 7 6 5 6Rescue Calls 31 49 36 4033 39Public Service Calls 216 163 148173143 283Theft of Property Cases 2 4 2 21 2Agency Assist 8 7 15 14 9 7Miles Driven 5246 5064 526467207050 7639Slide9

Dispatch StatusAccomplishmentsTotal calls for March were 737 with 569 actual emergency calls and 168 non emergency (hang up, abandoned, info, etc.). These totals do not include the calls taken from our house lines.Our APCO continuing education classes for March/April are The Telecommunicator’s Role in Officer Safety and Protecting Your Agency and Employees with Radio Rules.Evaluations are underway.Cheryl Wiggleton was hired and has already earned her certificate from ALETA. Plans

Continuing to update our EMD program and our SOG’s. ACIC Conference.I will be taking a NENA class for supervisors in May.Eric Ekhoff will be taking a Tactical Dispatch Class in May.IssuesNoneSlide10

Dispatch Call Count DataTotal of All calls that are logged in the 911 system for this year: 1343Slide11

Fire Department Status AccomplishmentsWe had 22 calls for the month of March 2017. 7 Brush Fires, 3 Assists to PD; 2 Assists to Burnt Ridge FD; 1 Assist to EMS; 2 Alarm malfunctions, 1 car fire and 6 Windstorm Related calls on March 1. (Total for 2017 =51)Training items this month were apparatus placement at incidents and fire attack hose lines.Prepared the reserve pumper for Easter Egg Hunt ridesObtained new hose to provide replacements for wet hose used at fires.Assisted OEM in assembling data for potential disaster declarationSlide12

Fire Department Status Plans Contact potential “Knox Box” users. Clayton Borecky and Doug Forsman to attend Fire Department Instructors’ Conference in IndianapolisContinue individual training on new pumpers.Develop officer training programIssuesActive membership in Station 2 area.Communication Equipment/System issues.Slide13

Smoke Detectors Save Lives!!Did you replace your smoke detector batteries when Daylight Savings Time began?Slide14

FAIRFIELD BAY EMS March 2017AccomplishmentsAmbulance should be completed April 14th, two weeks ahead of schedule Deputy Fire Chief Doug Forsman presented an incident command education to the EMS on Monday, April 3

rd We now have iPhones installed in both ambulancesBoth ambulances are now Wi-Fi hot spotsComputers are permanently in the ambulances, for ‘real-time’ chartingFirst Team Building event at the FFB Bowling Alley was a success! PlansAnnual Awards Banquet will be held on Friday, April 28th First Responder Training for all Second Medicals to start early 2017.

We have waiting list of 6 people for our first in-house EMT class

Recruited new Second Medical/EMT

Issues

Rescue 2 out of serviceCall volume continues to be higher than last years numbersSlide15
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Monthly Run RecapDescriptionMarch2017

 Totals 2017Emergency Runs50135Non - Emergency Runs16

55

Total Runs

66

190Both Ambulances Dispatched03Assist to ALS5

13

Assist

from ALS

1

2

Average Response Time (minutes)

4.97

5.32

To OHMC

33

88

To Baptist Heber

2

10

To Other

Hospitals –

BH Conway

3

6Slide19
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Animal ShelterAccomplishmentsMore owner reclaim of AnimalsMore owners acquiring City LicensesRegistered Aco2 for State ClassesAco1 passed Level 2 classes, certified as

Abuse Investigator and Animal ResponseWorking with Mike Wheeler of Cabot Animal Control on future classes and information that will help our shelter. PlansBegin open for Summer hours earlyOpen house and City License Sign up Saturday April 8th. Slide21

Van Buren County Shelter no longer offering adoptions- people looking for adoptions being sent to us.Slide22

Public WorksState Aid Street request for Lost Creek not funded. High on list for 2018. Have resubmitted.2017 preliminary plan- $210,941.32Striping contract let to Anderson @ 12 cents per foot- will delay this striping so that we can stripe Pine Knot and Cherokee this year65,000 feet- White Edge lines- $7,8002,000 feet- Yellow Center lines- $240Total $8,040Osage point budgeted @ $72,000- work delayed due to storm. Still 2017 workModified Aggregate Quick System (MAQS) overlays- Bid of $90,901.32 accepted. Crack sealing completed. Expect the work to be done this week.Pine Knot (5,340 feet x 20 foot wide)

Cherokee (2,904 feet x 20 foot wide)Parking Lots of Conference Center- $40,000Remaining bond money that is required to be spent by May 31, 2018- $69,586Slide23

Public Works2018 Preliminary PlanLost Creek Parkway- State Aid Street Program- 10,032 feetLazy Oak Ridge- resurface 2,900 feetOak Ridge- resurface sections as requiredWoodlawn – Snead to Grand Isle- resurface sections as requiredDave Creek- West Cliff to lake- resurface sections as required to loop. Resurface entire loop2019 and beyondExpect the Community Club to maintain the roads now that we have them in good shape. Our funds need to go toward early payoff of bond debt (can begin calling bonds in 2022) Slide24

Planning and ZoningPublic Hearing for Snow Cone Mobile Unit held on March 29th. No one from the public attendedPlanning and Zoning meeting held on March 29th following public hearingSpecial Use Permit request for a Snow Cone Mobile Unit located in the parking lot of the old Fairfield Bay Auto Care was approvedReplats approved for properties at 101 Hyde Court and 115 Conway LaneSlide25

Board of Zoning AdjustmentsBoard of Zoning Adjustments meeting was held on March 29thAn application to approve an adjustment of a lot line set back by 1 and ½ feet to 6 feet from the 7 and ½ feet that is normal. The request was approved with the stipulation that the wall that faces the lot line is built as a fire wallSlide26

Emergency ManagementMeeting held to address lessons learned from Tornadic Wind event on March 1stActions in place to address noted issues Slide27

City Campground and ParksApril 2017 StatusAccomplishmentsLeaves have been removed in area “C” and “D”. Starting in “B”.PlansSent in for approval by Corp on concrete sewage tank replacement.Painting of shower houses and pavilion in B section end of April.Slide28

Community Education CenterApril 10, 2017ACCOMPLISHMENTSMarch 8-23 Arkansas Historic Commission Exhibit African American LegislatorsMarch 28 – Windows Demonstration class

April 5th - Sterling Scholars speaker - Colonel Anita Deason (ret), military liaison from Senator Boozman’s office who spoke on the National Archives Veteran’s History Project.April 4th - AARP Safe Driving Class – second class date April 25Slide29

Community Education CenterApril 10, 2017PLANSJune 7th - Sterling Scholars speaker will be District Court Judge Susan Weaver at the Little Red Restaurant (Indian Hills Country Club), co-sponsored by the Rotary Club. Prior to the 11:30am lunch presentation, Judge Weaver will be holding adjudication court via teleconferencing. Open to the public.April 11-28 – Exhibit of Art by the Education Center’s Painting students.

April 20 - Herbs and Bees presentation by Fred and Joyce Zeiler.Slide30

COMMUNITY EDUCATION CENTERApril 10, 2017ISSUESNONE Slide31

2016 Monthly Activity

FebMar

Apr

May

Jun

JulAug

Sep

Oct

Nov

Dec

classes

5

17

5

14

29

18

18

5

16

16

participants

22

50

12

68

134

146

25

18

44

91

admin fee/donations

$165

$270

$255

$

160

$

192

$330

$330

$35

$

 235$35 tuition$445$1,145 $275 $1,585 $2,840$2,485 $1,420 $605  $1,225$1,510 gross receipts$610$1,415 $530$1,745  $3,032$2,815 $1,750 $640 $1,460 $1,545 

2017

Monthly Activity

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov Dec

classes

6

8

participants

25

41

admin fee/donations

$140

$105

tuition

$850

$1,370

gross receipts

$990

$1,475Slide32

Economic Development April 10, 2017 StatusMany game changers in the works for 2017 and beyondOzark Resort Homes construction underway. Still working insurance. Expect an answer this week that will allow work on the town homes to recommenceHotel progressThree investors visited on March 3rd- Very encouraging meetingFollow up meeting held on April 6thWe are cautiously optimistic

Three buildings in the mall are now full. Prospects looking at the other buildingsTiny Home builder interested in Fairfield BayMultiple discussions with business owner and Arkansas Economic Development Commission to locate a factory in Fairfield BayBill passed that will allow ATV’s and Utility vehicles to be driven up to 3 miles from private property (including timeshares) to trailheads- Expect to go into effect on August 1st. Bill passed to exempt military pensions from State Income TaxSlide33

Advertising and PromotionsAdvertising and Promotions tax receipts up 300% since Conference Center opened- we had over $400,000 in overnight rentals in 2016 generating over $12K in A & P TaxesIf it happens, a hotel will bring a step function increase in these revenuesThose taxes can play an important role in incentivizing a hotel investment at the conference centerExpected A & P taxes $30,000 to $40,000 per year plus non hotel overnight rentalsExpected Sales taxes from $15,000 to $20,000 per year (rooms only)History2000 A & P taxes- $34,146 ($1.138M in overnight rentals)Slide34

DEPARTMENT OF BUILDING SAFETYACCOMPLISHMENTS:One new home permit this year.120 construction permits have been issued.21 municipal code violations issued this month.Five mobile homes have been declared a nuisance. PLANS:4-13 Plumbing re-certification training. 5-4 HVAC re-certification.Tania to take Level 1 Animal Control class in September.ISSUES:Contractors without contractor licenses. Slide35

Fairfield Bay Conference CenterMarch Events - 6Lodging - 3 Conferences - 0 Theater - 8Meetings - 7 Staff Hours - 616

Volunteer Hours – 12April ScheduledEvents - 8Lodging - 23 Conferences - 1Theater - 13Meetings – 8Slide36

Fairfield Bay Conference Center

Gratis Usage*Community Club - $2817Our Towne Productions - $4000Cornerstone Foundation - $250NCAFA&E- $125City of Fairfield Bay - $335

FFB Chamber - $140

Total - $7667

*Does not include labor

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Fairfield Bay Conference CenterScheduled Reminder 2017Events - 9Lodging – 0Conferences - 2Theater - 12 Meetings - 2Scheduled 2018

Events - 0 Lodging - 0Conferences - 0 Theater - 0 Meetings - 0 Slide38

Fairfield Bay Conference CenterFocusSupport Hotel DevelopmentConferences & SeminarsLodgingWork with meeting plannersAdd additional revenue streamsAlways PositiveNeeds

Roof Repair over TheaterApprovedWork in progress Slide39

GRANTS IN PROGRESSWon the COPS grant- Quarterly billingMeeting in Batesville to initiate 50/50 park grant for pickle ball and bocce courts on April 11th. Match by the Community Club via land donation to the City. Parks and Tourism has encouraged us to resubmit this year Lost Lost Creek Parkway State Aid Grant request- $250K- resubmittedWon 75/25 Solid Waste grant to fund solar powered recycle containers- Initially requesting dual set for aluminum and plastic cans/bottles. More info @

www.ecocleancube.com Containers ordered. Will be placed at Woodland Mead Park. Delivery date planned for April 22ndMet with Trey Foster from CEA engineering and Patsy Weidanz. Plan to submit TAP grant to add sidewalk from Chelsea Condos to Chelsea Drive along Dave Creek Parkway.Archery Grant submitted through Greers Ferry West SideSlide40

New BusinessTAP Grant ResolutionSlide41

Mayor’s ReportFairfield Bay 7th best city in the country to commute from (Source; Millennial Personal Finance website)We had a successful legislative session Governor signed state income tax exemption for military pensions.The ATV trail bill passedOur bill to allow us to use street funds on our parking lots passedOne big failure was not getting the sales tax on internet sales bill throughWe have so many exciting game changing possibilities in play for this year. 2017 could be our best year yet!