Conducted by the Budget Office Corbin deNagy In the past spending on nonEampG departments was not controlled by Budget Checking Starting in 201516 spending will be controlled at the Budgetary Account level Faculty AampP Benefits OPS Expense OCO etc ID: 529566
Download Presentation The PPT/PDF document "Budget Transfer Training" is the property of its rightful owner. Permission is granted to download and print the materials on this web site for personal, non-commercial use only, and to display it on your personal computer provided you do not modify the materials and that you retain all copyright notices contained in the materials. By downloading content from our website, you accept the terms of this agreement.
Slide1
Budget Transfer TrainingConducted by the Budget OfficeCorbin deNagySlide2
In the past, spending on non-E&G departments was not controlled by “Budget Checking.”Starting in 2015-16, spending will be controlled at the Budgetary Account level (Faculty, A&P Benefits, OPS, Expense, OCO, etc
.).You will not be controlled at the Sub-Budgetary Account level.Even though non-E&G departments will go through “Budget Checking,” the Budget Office will still monitor cash
balances.Budget Managers will now be required to correct budget deficits and cash deficits.
2
Non-E&G – Budget CheckingSlide3
Like previous years, E&G budgets will be budget checked at the Budgetary Account level.You will not
be controlled at the Sub-Budgetary Account level.
3E&G – Budget CheckingSlide4
Unlike previous years when Carryforward was only Budget Checked at the 700001 Account level, starting in 2015-16, Carryforward will be Budget Checked at the Budgetary Account level.You will not be controlled at the Sub-Budgetary Account
level.4
Carryforward – Budget CheckingSlide5
Unallocated Balance Budgetary Account 999001Funds 126, 140, and 240 onlyDifference between budgeted expenditures and actual July 1 carryforward balance
5
New Budgetary Accounts
July 1 CF Balance
Budgeted Expenditures
Unallocated Balance
$50,000
$45,000
$5,000Slide6
Addition to Fund Balance Budgetary Account 999002Non-E&G funds onlyResult of budgeted revenues greater than expenses
6New Budgetary Accounts
Account
Budget
Revenue
$10,000
Expenses
$8,000
Addition to Fund Balance
$2,000Slide7
Due to significant changes, we are deleting the Budget Transfer role for everyone at the end of June.Role will need to be requested (or re-requested) in 2015-16.Due to budget checking changes, many non-E&G users will now need the role.
7Budget Transfer RecapSlide8
my.fsu.eduSubmit Request – Add/Remove RoleSearch by your Last NameCheck Financials and click Continue
Check Add and click ContinueCheck Both and click ContinueCheck FSU BUDGET TRANSFERRead Message and click OKScroll to the bottom and click Continue
8Requesting the RoleSlide9
Select your “Reason for Request”Enter the department ID(s) you need budget transfer access to in the “Justification” boxClick SubmitThe Budget Office will ensure the role request is routed to the appropriate DDDHC(s) for approval
NOTE: No more Budget Transfer Role Request Form
9Requesting the RoleSlide10
10Requesting the RoleSlide11
11
Personalize DisplaySlide12
12
Personalize
DisplaySlide13
13
Personalize
DisplaySlide14
14New Features
Some budget transfers must be posted by the Budget Office (refer to Overview of Budget Transfers).To facilitate a quick turnaround, departments are encouraged to attach any supporting documentation (e.g., memos or emails) to the budget transfers in OMNI.
Departments are encouraged to use the “Notify” button to let the Budget Office know that the transfer is ready to be posted.Slide15
15New FeaturesSlide16
16New Features - AttachmentsSlide17
17New Features - NotifySlide18
Overview of Budget TransfersDepartmental Guide to Budget AdjustmentsJob AidsAll will be located
at: http://budget.fsu.edu/Training-Resources
18Budget Transfer Resources Slide19
Description
Type
Funds
Budget Journals
(Budget Office use only)
Recurring Original
Permanent
E&G only
Non-Recurring Original
Temporary
Any
Recurring Adjustment
Permanent
E&G only
Non-Recurring Adjustment
Temporary
Any
Budget Transfers
Recurring Transfer
Permanent
E&G only
Non-Recurring Transfer
Temporary
Any
19
Types of Budget AdjustmentsSlide20
Need to transfer $5,000 to clear a negative available balance:20
ExampleSlide21
Need to transfer $2,500 from Addition to Fund Balance to clear a negative available balance:21
ExampleSlide22
Variances between revenue budgets and actuals will not prevent departments from posting revenue or spending.However, departments, may transfer revenue budget between accounts if they desire to do so.
These transfers must be posted by the Budget Office.22
Budget Adjustments - RevenueSlide23
Prevent expenditure transactions from posting.23
Budget Errors
Budget Error
To Correct
Budget is Closed
Sponsored Research Only
: Contact
SRA
All Others
: Contact the Budget Office
Exceeds Budget Tolerance
(The transaction did not pass “Budget Checking”)
Follow procedures to increase Available Balance
No Budget Exists
(The department-fund-account combination has not
been activated in OMNI)
If possible, p
rocess a Budget
Transfer to add budget to the combination
Or,
contact the Budget OfficeSlide24
FSU_BUD_JRNL_NO_TYPE_PROMPTBudget Entry Type is not a prompt, but pulls in query results
24QueriesSlide25
FSU_BUD_JRNL_W_TYPE_PROMPTBudget Entry Type is a prompt and pulls in query results, but the prompt is a drop down and you can only select one at a time
25
QueriesSlide26
Bd Hr Status
26Definitions
Bd
Hdr
Status
Definition
What does it mean?
P
Posted
Transfer was posted
N
None
Transfer saved, but not processed
S
Security Error
Invalid access to
one or more department/fund/account - Contact the Budget Office
E
Error
Varies - Contact
the Budget OfficeSlide27
Questions? Contact:
27The End
Name
Number
Katie
Perkins
645-7164
Mary Alice Mills
644-0096
Corbin deNagy
645-0050