ODIN Advisory Council Bill DeJohn, Director, Minitex - PowerPoint Presentation

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ODIN Advisory Council

Bill DeJohn, Director, MinitexBecky Ringwelski, Associate Director, Minitex

December 14-15, 2009 Bismarck, North DakotaSlide2

Planning Strategic Directions

Wilbur contacted me in October about possibly facilitating a meeting

I agreed but wanted Becky Ringwelski, my Associate Director, along.

We are here as facilitators to assist you in identifying some strategic directions for ODIN.

Flexible schedule…..agenda…..

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Planning Strategic Directions

ObjectivesDetermine priorities and goals for ODIN in the coming 3 years.

Determine specific next steps in achieving the goals along with an action plan with timelines.

Subhead goes here

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Agenda for our time together

Agenda Monday, Dec.148:30 - 8:40 Welcome and introductions

8:40 – 9:00 Landscape presentation – Bill DeJohn

9:00 - 9:15 Objectives for day

9:15 – 10:00 Mission statement review10:00 – 10:15 Break10:15 – 11:30 Small group exercise – what are the 3-5 most important issues facing ODIN and member libraries11:30 – 12:30 Lunch12:30 – 1:30 Review of issues, determination and agreement on goals 1:30 – 2:30 Small group exercise – What are specific actions/strategies that are critical to ODIN in achieving these goals?2:30- 2:45 Break2:45 – 4:00 Set actions and timelines with responsible parties defined4:00 – 4:15 Wrap-up

Agenda Tuesday, Dec.15

8:30 – 9:30 Review work from the day before – make adjustments

9:30 – 10:00 Clarify next steps

10:15 – 10:30 Break

10:30 – 11:00 Review objectives

11:00 – 11:15 Wrap-up

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Strengths:

 Co-operation Team work (ODIN) is a known entity throughout the State Databases,

All library funding comes from taxpayers (even private through parents),

Different types of libraries which also may be a weakness.

Tony and his staff are one of the strengths. Economy of scale – we (individually) can’t afford a system on our own. There is strength in numbers. We are getting the resources to the user. Many folks throughout the State know what ODIN is Smaller library directors feel they are a part of ODIN. Ellendale Public Library has a PC with ODIN on it next to their card catalog. University freshman already have experience on ODIN, they will use it as adults, their children will use it. They will be taxpayers and support ODIN in the future.

In many schools, it’s been administrators that have supported ODIN (not just or only librarians).

We should address the system as “ODIN” not ALEPH – keep the name ODIN front and center, so when we change software, to assure that people understand that ODIN is still providing library services as it has since 1989.

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ODIN SWOT - StrengthsSlide6

ODIN SWOT - Weaknesses

Weaknesses:Where each individual library is: the urgency of need differs in different libraries. Diversity can be a weakness. We must communicate continually to understand the point of view of all participating libraries.

We are looking for perfect rather than doable.

We need to have a better handle on what patrons want.

We also need to address the citizens who do not use the library – they also are taxpayers, ALEPH flexibility was an attraction (56/ADM’s), but also is a weakness – customization takes time and resources. We need to have today’s discussion more often. We do not have a true federated searching capacity like citizens expect – like Google. There are functionality issues within our system.

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ODIN SWOT - Opportunities

Opportunities:We could meet citizens expectations if we had adequate resources. Understanding the needs of our citizens would allow us to make focused requests for resources to the Governor and Legislators.

The North Dakota Library Coordinating Council (NDLCC) can represent to Governor the needs of citizens through ODIN.

There are also many NDLCC members who are members of ODIN.

 Changes in library technology such as open source, un-bundling of functional modules, We need to actively talk to libraries outside of ODIN – they are seeking and getting grants also. Those libraries also need to be at the table for discussions w/Governor’s office and legislative process. 7Slide8

ODIN SWOT - Threats

Threats

:

 Economic down turn in ND

(But crisis can be an opportunity).

Budgets are strained.

There is a need to re-energize.

Our user groups don’t operate effectively.

For some libraries time is a constraint.

Many smaller libraries have lost staff & new staff need to build experience

Lack of staff and money resources don’t allow library organizations to accomplish their missions.

Online library resources (OLR) need to be explained better for full use.

The perception maybe that libraries are a 20

th

century institution and not a 21

st

century one.

We need to toot our own horn more.

We need to tie library services to return on investment & economic development; use real life stories as well as statistics.

It was pointed out the libraries are good “sufferers in silence.”

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ODIN Mission Statement

The Mission of ODIN, the Online Dakota Information Network, is to provide access to library and information resources for the citizens of North Dakota. (1996)Slide10

General Observations

North Dakota has been a participating state in Minitex for over 35 years; since 1974-75.For those of you new to North Dakota, we are heavy into collaboration and cooperation and resource sharingWe may be the only multiple state region crossing state boundaries with vendor contracts for electronic databases from EBSCO, Gale, Britannica, and Elsevier.

There are few multi-type statewide

integrated library systems

since it depends upon how funds are distributed. Many are either all academic or all public and seldom include K12 schools. Your partnership between Higher Education and the State Library can be a strong foundation for the future.Slide11

Orbis Cascade Alliance (OR, WA)

CARLI (Illinois)The Orbis Cascade Alliance is a consortium of academic institutions in Oregon and Washington. Serving 213,000 students

The mission of the Alliance is to

strengthen member libraries through collaboration in order to support the work of our students, faculty, staff, and researchers.

Alliance members join together to enhance our services, share our information resources and expertise, enrich and preserve our collections, and develop library staff to meet the challenges of a rapidly changing information environment.The CARLI Consortium leads Illinois academic libraries to create and sustain a rich, supportive, and diverse knowledge environment that furthers teaching, learning, and research through the sharing of collections, expertise and programs.Slide12

OhioLINK

The Ohio Library and Information Network, OhioLINK, is a consortium of 88 Ohio college and university libraries, and the State Library of Ohio, that work together to provide Ohio students, faculty and researchers with the information they need for teaching and research. Serving more than 600,000 students, faculty, and staff at 89 institutions, membership includes the State Library of Ohio. Linked to public libraries. Slide13

Alliance Library System (Illinois)

 What does the Alliance Library System (ALS) actually do? The Alliance Library System is one of nine multitype library systems, cooperating to provide vital library services to the citizens of Illinois. In a nutshell, we do the following:

For Libraries

We provide information, resources, delivery services and educational opportunities to all types of libraries in central Illinois. We deliver books, support the Talking Book program, organize the automated library catalogue and teach librarians how to do their job better.

We are a learning organization that supports libraries.For Legislators We are for libraries; big, small, rural or urban school, academies, public or special we are a support system for them all. We provide services for libraries that create economies of scale and make the best use of the taxpayers hard earned dollars.We are the libraries advocate and support system.For CommunitiesWe teach librarians how to do their job better.

We promote cooperation and help libraries access the materials you want.

ALS is Amazon, FedEx, a community college, My-space and a potluck dinner all in one.

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Montana Shared Catalog

The Montana Shared Catalog is a cooperative project involving almost 100 libraries. Public, school, academic, medical, and special libraries have pooled their resources together to purchase a robust library automation system. Members also enjoy the benefits of shared expertise and the ability to provide great service to library customers. Currently the Montana Shared Catalog uses the SirsiDynix

Corporation's Symphony© product.

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Trends & Observations

Collaboration is increasingOutcomes are becoming more important – are you saving money? How did your customers benefit?Cooperative Collection DevelopmentResource SharingDelivery –efficient, effective, and timely

Best Practices for work processes.

Funding challenges

Patron initiated unmediated requestingMoving from back room to public servicesGetting out into the community. Slide16

Trends & Observations

Revising & changing work processes…Work smarterStaffing Challenges – changing what staff doImproved interfaces for end usersSoftware to search and retrieve from catalog and electronic resourcesOpen source integrated library systemsApplication programming interfaces

Open source software

Emerging web servicesSlide17

Thank You.

Let’s Get To Work!Slide18

Planning Strategic Directions

ObjectivesDetermine priorities and goals for ODIN in the coming 3 years.

Determine specific next steps in achieving the goals along with an action plan with timelines.

What are your objectives for today’s meeting?

Subhead goes here

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ODIN Mission Statement

The Mission of ODIN, the Online Dakota Information Network, is to provide access to library and information resources for the citizens of North Dakota. (1996)

What

does this mission mean to you?