Finance Zone Functional I - PowerPoint Presentation

Slide1

Finance Zone Functional I

Jillian Bibbins - Regional Treasurer

Randall Arthurs – Finance Chair

Diamond Wallace – FRC Chair

Jeremy

Woods – RLC Chair Slide2

Overview

Roles and Responsibilities

Zone Structure

Finance Zone FrameworkOverview of NSBE finances

SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATIONSlide3

Roles and Responsibilities

SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATIONSlide4

Make informed decisions

Keep you chapter members informed

Represent you chapter in a respectable

way

Represent

you

NSBE in

a respectable

wayKnow the Bylaw and Constitution

SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

Chapter Executive Board Slide5

Develop strategic goals based on the direction set by the President

Submit monthly activity reports to the Chapter Vice-President

Attend all meetings

Keep accounts and deposit organization funds of the chapter

Make expenditures for chapter business in a manner approved by the CEB

Be responsible for maintaining accurate and complete chapter financial records

Prepare reports on chapter financial statistics and operating budgets

Provide chapters with support for financial stability and growth

Maintain communication with your regional counterparts

SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

TreasurerSlide6

Know your budget

Budget manager

Good Documentation

Keep you board up to date on the financial state of your chapter

Make decision on where money should be spent

SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

TreasurerSlide7

Plan chapter fund-raising activities

Develop and distribute the chapter partnership packet

Fulfill promises of incentives to supporters

Develop and sustain strong relationships with corporate partners

Send monthly report to your regional counterpart

Develop official transition report at the end of office

SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

Finance ChairSlide8

Stay in constant contact (Follow 24 & 48-hr rule)

Schedule corporate workshops such as information sessions and plant visits

Create Thank You letters/cards

Create & Update corporate contact database

Turn in monthly reports to Zone lead

Attend all monthly counterpart conference calls

Ask your regional counterpart for help when in need

Serve on Regional Finance Committee

SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

Finance ChairSlide9

SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

Zone Focus

Impact the Directives

Solicit and Manage Financials

Predict

Future

FinancialsSlide10

No money ….

No programs …

No conferences….

SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

Zones ImpactSlide11

Questions

SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATIONSlide12

Zone Structure

SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATIONSlide13

Regional Treasurer – Jillian Bibbins

R3treasurer@nsbe.org

Regional Finance Chair –

Randall Arthurs

R3finance@nsbe.org

FRC Chair – Diamond Wallace

R3FRC@nsbe.org

RLC

Chair –

Jeremy Woods

R3RLC@nsbe.org

SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

Regional Finance Zone Slide14

SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

Finance Zone Structure

National Finance Zone

WHQ Accounting

Professionals Finance Zone

Regional Professionals Finance Zone

Regional Finance Zone

Chapter Finance Zone

Professionals Local Finance ZoneSlide15

Questions

SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATIONSlide16

Finance Zone Functional II

Jillian Bibbins - Regional Treasurer

Randall Arthurs – Finance Chair

Diamond Wallace – FRC Chair

Jeremy

Woods – RLC Chair Slide17

Overview

of NSBE finances

Budget

Funding

101

Conference

Planning Tips

Keys

to

Success

Activity

SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

OverviewSlide18

Overview of NSBE finances

SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATIONSlide19

Financial Terms Need to Know

BCA: Board of Corporate Affiliates

IOE: Intent of Expenditure

CPP

: Corporate Partnership

Packet

ROI: Return on Investment

Programs

Fund

Grant Writing

Tax Exemption

SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

NSBE financesSlide20

Budget

SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATIONSlide21

How does the Budget Break up

Revenue

Expense

What is considered Revenue?

Conference Registration

Corporate Solicitation

What is considered an Expense?

Conference Costs

Travel & Accommodations

Programs

SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATIONSlide22

Funding 101

SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATIONSlide23

T-shirts

Portfolios

Professional Photo

BBQ

Thrift

Event

Bake

Sales

Bagging Grocery

Company luncheon

SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

What has workedSlide24

Board of Corporate Affiliates

Elite membership for companies

Cost of Membership $40K

Current number of Companies is 52

SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

BCASlide25

What

is a companies ROI?

Branding?

Access to talent?

Research?

Mentoring?

Why do you want to partner with this company?

The money is not always the important part

Ex. Successful entrepreneur that comes to one of your events and tells your membership to drop out of school

SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

Question to askSlide26

Listen

first… Ask second

Always enter a conversation with a goal in mind, but never forget to listen to a company’s goals as well

CPP is your first impression

Is the information correct?

Is it easy to read

?

A

No today may be a Yes

tomorrow

SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

What to doSlide27

What are some fundraising events your chapter likes to host?

What are some fundraising events that you are thinking about doing this year?

Are these programs repeatable?

What difficulties are you having with fundraising this year?

SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

Brain

StormSlide28

What tactics have worked for you?

How do you keep track of the companies you have contacted?

What are some crucial things that you should know before getting on the phone with a corporate rep?

SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

Brain

StormSlide29

Conference Planning Tips

SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATIONSlide30

Earlier the better

Travel

Explore multiple options

Hotel

Reserve rooms early

SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

When to StartSlide31

Talk with other chapters including NSBE Jr. and Professional

Know your cost per person now

Set up a detailed fund raising action plan

Start asking who would like to attend now

Tell your membership the benefits of coming

SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

IdeasSlide32

Keys to Success

SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATIONSlide33

Read the Financial Policy

Learn as much as you can about NSBE

Respond within 48 hours

Understand your Budget

Understand your

Sponsors

Understand what your resources are

Plan Ahead

SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

FinancesSlide34

Keep in contact with you counterparts

Monthly Report due to your counterpart on the

1

st

of each month

Accomplishments

Updates

Works in Progress

Questions/ Concerns

Primary form of communication

Cellphone/ E-mail during business hours

Bi-Weekly counterpart calls

SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

Communication Slide35

Knowing is Power

SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATIONSlide36

Activity

SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATIONSlide37

Chapter Event

Professional Regional Event

Chapter Meetings

Chapter Program

Chapter Sponsorship

SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

Partnership Pitch