Note to trainers The videos in this presentation provide closed-caption - PowerPoint Presentation

Slide1

Note to trainers

The videos in this presentation provide closed-caption

files, and they’re on by default because it’s

often easier for viewers of all abilities to follow along.

If you

want to hide or remove

the

captions

, you must install the Subtitling Add-in for Microsoft PowerPoint (STAMP). You can download the add-in from

http://sourceforge.net/projects/stamp-addin/files/Latest%20Version/

Once you install the add-in, to turn the captions off: 

Locate a slide that contains a video and click the video.

The

Playback

contextual tab appears on the top of the window. If you

don’t click

the video, the

Playback

tab won’t be visible.

On the

Playback

tab, click

Hide

.

Go

to the next slide and repeat until you’ve hidden the captions all slides or for any of the videos with captions you wish to hide.

Note that if

you save the file, the captions will stay hidden when you re-open the presentation.

To

show the captions again,

repeat steps 1-3, but click

Show

in step 2.

If you click

Remove

during step 2, the

captions will be permanently removed from the video. Slide2

Before you begin

If a yellow

security bar appears at the top of the screen in

PowerPoint, click Enable Editing.

You need PowerPoint 2010 to view this presentation. If you don’t have PowerPoint 2010, download the PowerPoint Viewer (see the URL in the notes pane).Slide3

Microsoft

®

Outlook

® 2010 Training

Mailbox management 1: Use views to stay organizedSlide4

Course contents

Overview

: Use views to stay organized

Lesson

: Includes 3 instructional movies Quick Reference CardMailbox management 1: Use views to stay organizedSlide5

Overview: Manage your mailbox with views

Mailbox management 1: Use views to stay organized

Learn how to manage your Outlook 2010 mailbox by setting and changing views, settings that control how Outlook displays your data. This course explains some of the ways you can use views to find and organize your mail, contacts, and more.Slide6

Course goals

Switch between the predefined views that Outlook provides.

Turn grouping on or off.

Add or remove columns in a view.

Create custom views. Start and stop Conversations view.Use the Clean Up and Ignore commands.Undo a cleanup or ignore operation.Mailbox management 1: Use views to stay organizedSlide7
Slide8
Slide9
Slide10

Quick Reference Card 1

Switch between views

You can change views regardless of where you are in your mailbox — calendar, mail, tasks and so on. Remember, though, that the commands in the

Arrangement group vary depending on where you are. For example, you see a different set of commands in your calendar than you do in your email.

Click the View tab.Select one of the options in the Arrangement group.Optionally, in mail, you can change views by clicking the column headers in the messages list.Mailbox management 1: Use views to stay organizedSlide11

Quick Reference Card 2

Turn grouping on or off

Outlook can group your messages, tasks, and other items into small segments—Today and Yesterday,

or Small, Medium, and Large, for example. You can turn that grouping on or off, but remember that when you do, the changes apply to your entire mailbox.

If you're not already there, switch to your Inbox. Click the View tab, and in the Arrangement group, click the More button in the lower-right corner of the group. To turn grouping off, clear the Show in Groups check box. To turn in on, select the checkbox. Mailbox management 1: Use views to stay organizedSlide12

Quick Reference Card 3

Add or remove columns in a view

Follow these steps everywhere

but your calendar and your notes. These steps don't delete fields permanently. They only remove them from the view.

Make sure you're using the view you want to change and click the View tab. In the Arrangement group, click Add Columns. Do one of the following: To add columns to a view, select the columns you want to add from the Available columns list and click Add. If you don't see the field you want, use the Select available columns from list to locate the field.To remove columns, select the columns you want to remove, and click Remove. Click OK when you're done.Mailbox management 1: Use views to stay organizedSlide13

Quick Reference Card 4

Customize

an existing view

When you customize an existing view, always copy the view and change the copy. That way, you can revert back to the old view if you don't like your changes.

Make sure you're in the view you want to customize. If necessary, click the View tab and look in the Arrangement group to see which view you're using. Switch if necessary.On the View tab, in the Current View group, click Change View, and then click Manage Views. Click Copy. That starts the Copy View dialog box. In the Name of new view box, enter a name for your view.Select one of the options under Can be used on, and click OK.The Advanced View Settings dialog box appears. Use the commands in the dialog box to add columns, group items, sort and filter data, and set fonts and other formats. Click OK when you're done. Click Apply View. Mailbox management 1: Use views to stay organizedSlide14

Quick Reference Card 5

Create a custom view from scratch

On the

View tab, in the Current View

group, click Change View, click Manage Views, and then click New. In the Name of new view box, enter a name for your view.In the Type of view pane, select the type of basic layout you want to use. Select one of the options under Can be used on, and click OK.The Advanced View Settings dialog box appears. Use the commands in the dialog box to add columns, group items, sort and filter data, and set fonts and other formats. Click OK when you're done. Click Apply View. Mailbox management 1: Use views to stay organizedSlide15

Quick Reference Card 6

Start Conversations view

If you aren't already, go to your Inbox.

Make sure Date view is in effect. To do that, go to the View

tab, and in the Arrangement group, click Date.On the View tab, in the Conversations group, click Show as Conversations. In the dialog box that appears, select All Folders or This Folder. Optionally, go back to the View tab and select one or more of the options from the Conversations Settings list. Mailbox management 1: Use views to stay organizedSlide16

Quick Reference Card 7

Clean up a single conversation

Select the conversation you want to clean up.

On the Home

tab, in the Delete group, click Clean Up. Select the first option, Clean Up Conversation.If the Clean Up Conversation dialog box appears, click Clean Up.Mailbox management 1: Use views to stay organizedSlide17

Quick Reference Card 8

Clean up the conversations in a folder, or a folder and its subfolders

Select the folder that contains the conversations you want to clean up.

On the

Home tab, in the Delete group, click Clean Up. Select the second or third option, depending on what you want to do.If the Clean Up Folder dialog box appears, click Clean Up Folder. You can optionally select the Don't this message again check box.Mailbox management 1: Use views to stay organizedSlide18

Quick Reference Card 9

Ignore a conversation

Click the conversation you want to ignore.

On the Home tab, in the

Delete group, click Ignore. If you're asked to confirm the operation, you can optionally select the Don't this message again check box and click Ignore Conversation. Undo a cleanup or ignore operationIf you mistakenly clean up or ignore a conversation, open your Deleted Items folder, select the deleted messages, and drag them back to your Inbox. You can also highlight and right-click the deleted messages, point to Move, and then click Inbox. Mailbox management 1: Use views to stay organizedSlide19

Quick Reference Card 10

The online version of this Quick Reference Card provides more information. To see that version, go to

http://

office.microsoft.com/en-us/outlook-help/quick-reference-card-RZ102685236.aspx?section=6&mode=print

Mailbox management 1: Use views to stay organizedSlide20

Using this template

See the notes pane or view the full notes page (

View

tab, Notes Page) for detailed help on this template

.