Services Solicitation ADSPO190000849 State of Arizona PreOffer Conference August 30 2018 10 0 0 A M Procurement Officer Donna Moss donnamossazdoagov 6025428911 Purpose ID: 798787
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State Wide Real Time Captioning (CART) Sign Language Interpreter and Support Service Provider (SSP) Services Solicitation ADSPO19-0000849
State of ArizonaPre-Offer ConferenceAugust 30, 2018 10:00 AM
Procurement Officer: Donna Moss donna.moss@azdoa.gov - 602-542-8911
Slide2PurposeThe purpose of this Pre-Offer conference is to clarify the contents of
solicitation in order to prevent any misunderstanding of the State of Arizona's position. To identify any apparent omission or discrepancies and to gain understanding of the requirements of the solicitation. Vendors may ask questions but statements made during this conference are not amendments to the solicitation. Any suggested changes should
be presented to the State at the conference. The State of Arizona will then determine the appropriate action necessary, if any, and issue a written amendment to the solicitation if required. No Right to Rely on Verbal or Electronic Mail ResponseInstructions to Offerors: An
Offeror shall not rely on verbal or electronic mail reply to inquiries. An Offeror shall not rely on verbal responses to inquiries. A verbal reply to an inquiry does not constitute a modification of the solicitation.
*Questions
are to
be address during the pre-offer conference. Approaching staff after the conference may give the perception of providing an individual with additional information that was not available to everyone. Therefore, once the pre-offer conference has concluded, please do not approach any of the staff present today.
Procurement Officer: Donna Moss - donna.moss@azdoa.gov - 602-542-8911
Slide3Proposal Submittals in ProcureAZWebsite –
https://procure.az.gov/bso Tips – Respond & Upload Documents / Forms contained in the solicitation. Acknowledge receipt of amendments in procure.az.govProcureAZ Vendor Information – https://spo.az.gov/ProcureAZ/default.asp
Responding to a Solicitation Quick Reference GuideProcureAZ Help Desk # (602)542-7600Attachments –
Size Limits (try and limit to 10mb per attachment)For the purpose of this solicitation, Offeror shall utilize .PDF (Adobe Acrobat) and .XLS and .XLSX (Microsoft Excel Spreadsheet), and Microsoft Word.
Do not upload a ZIP file, these present problems in opening them
.
Consolidate documents into 3 uploads : Price Sheet, Confidential docs & Non-Confidential docs
To aide in the evaluation process, maintain the continuity of the solicitation. Respond on the state forms in the solicitation.
Confidential
Information – When bidding on a State contract all documents are available for public view upon award.Attachment 5A– Confidential Information Designation shall be completed to justify a request of confidentiality. Typically only financials of privately held companies are considered confidential.Pricing is never considered confidential and shall not be withheld.Exceptions: Exceptions to terms & conditions are rarely accepted. These must be requested at the time of bid and include any exceptions to the solicitation content, including insurance.An offeror can bid on all or a portion of the solicitation. If a category is bid, all subcategories must also be bid.
Procurement Officer: Donna Moss - donna.moss@azdoa.gov - 602-542-8911
Slide4Offer Forms & InstructionsProcurement Officer: Donna Moss - donna.moss@azdoa.gov - 602-542-8911
Slide5Submission Due DateProposals shall be submitted by or before: September 7, 2018 at 4:00 pm
Do not wait to the last minute to upload documents. Allow time for issues in case you require assistance from the Help Desk (602-542-7600) 7-5 AZ MST. Follow the process to the end and click submit for offer to be received. This applies to all submissions including BAFO-Best & Final Offer.
Solicitation
Procurement Officer: Donna Moss - donna.moss@azdoa.gov - 602-542-8911
Slide6Line Items in ProcureAZItems
Tab• The items tab is where the vendor enters pricing information for the items being bid. At a minimum, a placeholder of $1 shall be entered. If a dollar value is not entered your bid is not received in the system. This results in not being susceptible for award.• Contract is to be fixed price. Do not enter information in the Discount % field, only provide rates in the Unit Cost field.Procurement Officer: Donna Moss - donna.moss@azdoa.gov - 602-542-8911
Slide7Items TabProcurement Officer: Donna Moss - donna.moss@azdoa.gov - 602-542-8911
Slide8Viewing & Submitting Questions- Q & A TABProcurement Officer: Donna Moss - donna.moss@azdoa.gov - 602-542-8911
Slide9Procurement Officer: Donna Moss - donna.moss@azdoa.gov - 602-542-8911Questions ?