OMB Circular A-16 Portfolio Management Implementation Plan - PowerPoint Presentation

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OMB Circular A-16 Portfolio Management Implementation Plan

Adrian Gardner, FEMA

Ivan DeLoatch, FGDC OS

Steering Committee Meeting

February 13, 2014

A-16 PfM Implementation Plan

Drivers:OMB Circular A-16, A-16 Supplemental GuidanceGAO Report (GAO-13-94): Geospatial Information – OMB and Agencies Need to Make Coordination a Priority to Reduce

Duplication (November 2012)National Geospatial Advisory Committee recommendationsOpen Data Policy, Digital

Government

Strategy, Open

Government Directive Process:Core team coordinating with Theme Leads and Dataset ManagersInteragency project team:Executive Champions: Adrian Gardner (FEMA), Ivan DeLoatch (FGDC)Writing Team Lead: Jen Carlino (USGA/FGDC/CSAS)

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Core Team Members

Anne Ball (NOAA, Climate and Weather Theme)Wendy Blake-Coleman (EPA)

Jennifer Carlino (FGDC)Mark Bradford (DOT

)

Joel

Dyer (FEMA)Jim Irvine (COMSO/FGDC)Michel Kareis (GSA, Real Property Theme)

Edgar

Pedroza

(DOI)Ken Shaffer (FGDC)Brigitta Urban-Mathieux (FGDC)Chris Vaughan (FEMA)Lynda Wayne (GeoMaxim/FGDC)Kimberly Winger (FEMA)Sean Zintel (COMSO/FGDC)

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Implementation Plan Schedule

Timeframe

Activity

…

Feb

– July 2013 actions removed for clarity

Sep 4, 2013

Implementation Plan 1st

draft released for core team review

Sep 12, 2013

Steering Committee Meeting and

request for additional representatives to work on plan Sep 20, 2013Small core team vetted approach and revised draft plan outline Oct 31, 2013Theme Leads meeting on content, actions and writing team (rescheduled from 10/2/13) Nov 13, 2013Convene core group to prepare rough draft Nov 14, 2013Convene writing team to develop 1st draft (begin weekly meetings) Nov 19, 2013Theme Lead meeting – focus on implementation steps and actions Nov 27, 2013Core group develops, 2nd draft from Theme Lead meeting input and submitted comments Dec 6, 2013Draft plan to writing team for review (Core Team comments on v7.0, 12/9 meeting to adjudicate comments) Dec 11, 2013Draft plan to Theme Leads / Coord. Group for review/comment (due 12/16, Core team adjudicates 12/17) Dec 19, 2013Draft to Executive Committee, Coordination Group, Executive Champions, for review and comment (final comments by 1/10) Jan 10-16, 2013Writing team reviews comments and updates draft Jan 17, 2014Revised draft to Steering Committee, Coordination Group, NGAC subcommittee for review/content (Due 1/28) Jan 28-Feb 11Adjudication of comments and edits Feb 11, 2014Revised Draft Final (v4) to Steering Committee - cc Coord. Group and Theme Leads (comments due Monday 2/24) Feb 13, 2014Steering Committee Meeting – discussion on plan prior to electronic vote Feb 24-28Adjudicate comments/feedback, develop Final Draft for Vote (v5) Feb 28, 2014Final Draft for Vote (v5) to Steering Committee for electronic approval vote (vote response due March 14) Mar 14-21Prepare Approved Final Document for release Mar 31, 2014Revised action due date of Steering Committee approved Implementation Plan to GAO*

*Plan implementation is supported by Geospatial Platform tools still to be developed. The plan may be revised and updated to align with actual implementation solutions as they are developed.

DRAFT 11-5-13Updated 11-25-13, 12-6-13, 12-9-13, 1-3-14, 1-10-14, 2-3-14, 2-11-14

Items in yellow are complete

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Plan Overview

The PfM Implementation Plan outlines the approach for instituting the portfolio management process as outlined in OMB Circular A–16 Supplemental Guidance (

2010). Most of the plan will serve as the implementation plan for Goal 2 of the NSDI Strategic Plan.

The FGDC

Steering Committee will oversee the implementation

process and monitor progress.Outcomes: A robust and accessible set of core geospatial datasets, called National Geospatial Data Assets (NGDAs), which will improve mission support for Federal agencies, their partners and stakeholders. Opportunities for collaborative investments through partnerships to leverage resources, avoid duplication and enhance return on investments

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Plan Overview cont.

Actions derived from goals and objectives from key documents, developed with extensive input from representatives from Federal agencies and a wide array of geospatial stakeholders:OMB Circular A–16, Supplemental Guidance, November 10, 2010

NSDI Strategic Plan: 2014—2016, December 2013Outlines a 3-year phased approachIncludes actions that have/are occurring to establish a framework

e.g. identifying Theme leads, registering data services, and

establishing Theme communities on the Geospatial PlatformIncludes actions for implementing and sustaining an annual process6

NGDA

PfM

Roles and Responsibilities7

PfM Process

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Alignment with Other Policies

Agencies to ensure compliance with associated policies and reporting directivesShould be included in the Agencies’ business practices and executionFor ExampleOpen Data Policy M-13-13Mosaic effect: combining multiple information sources may pose a risk of exposing PII or other potentially sensitive informationUltimately it is the responsibility of each agency to perform the necessary analysis and comply with all applicable laws, regulations, and policies

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Primary Comment Topics – to date

Common threads:Timelines (resource availability/due dates)Dataset and Theme Maturity Baseline Assessment (when available for review/completion)Connections with Agency Budget Processes (ensure clear link with Portfolio Management process and individual agency budget processes)Do not create unnecessary reporting mechanisms (leverage existing efforts)

Reviewers need to supply “content” for inputs, not just comments, to ensure issues are addressed and the plan aligns with their agency’s processes and needs

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Agency

CG/Theme

Lead 12/11/13 Draft Review

ExCom,

CG, Exec Champs 12/19/13 Draft Review

SC, CG

1/20/14

+ Revised Draft ReviewSC, CG 2/11/2014 Revised Draft Final Review

SC Endorsement Vote 3/14/2014

DOI

x (2)

x (4)x (4)Agriculturex (2)xxCommercex (3)xDoD - NGAx*Educationx*Energyx*x*x*EPAxxGSAHHSHomeland SecurityFEMAxx (2)HUDxJusticeLaborLOCNARANASANSF

OMBxSBA

SSA

StateTransportation

x

Treasury

TVA

USACE

USAID

VA

Responding agencies

/ Number

of participating

6 /8

10 /16

4 /

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A-16 Implementation Plan Comments Matrix

2-14-2014

Agencies highlighted in blue are part of the writing team.

*Agencies expressed support with no comments.

(#) Denotes number of responses from the Agency.

+

Three responses from NGAC

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Ex Com Meeting, 1/28/14

Suggested slight modifications to the organization of the document within the existing framework of the Plan;Impacted the Steering Committee endorsement vote planned for the February 13th meeting - will review and discuss the updated version of the Plan

Suggested changes included:Revising the wording for the two main sections of the

document and clarifying some content

Condensing

some areas; moving some of the actions; and reworking the Priority Setting/Budget Process section to better enable the portfolio management processA few members of the ExCom met the following week to discuss additional geospatial investments more broadly and the connections with the Plan.OMB suggested including language addressing related geospatial investments other than data

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A-16 Theme Lead Collaboration Communities

Developing 16 community storefrontsImplementing login protected collaboration areasFocused on theme/dataset coordination/development

Provide best practices, links to standards, blogs, document libraries, etc.

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Next Steps

Version 4 distributed - 2/11/14To Steering Committee, Coordination Group, and Theme LeadsReviewers to comment and supply contentCoordinate information on their previous comments/content with their other agency reviewers

A single response per Steering Committee agency requestedSteering Committee and Coordination Group to provide any additional comments and content for inclusion in Version 5 by 2/24/14

Steering

Committee

electronic vote - 2/28/2014 (electronic) due 3/14/14Steering Committee approved Implementation Plan, GAO action due date – 3/31/201415

Questions?