SAWEP 2 1 st Project Steering Committee Meeting 24 Oct 2016 - PowerPoint Presentation

Slide1

SAWEP 21st Project Steering Committee Meeting 24 Oct 2016DoE

Agenda  

RESPONSIBLE PERSON

1.

WELCOME

DoE

1.1

Apologies

1.2

Confirmation of Agenda

2

ACTIVITIES

2.1

Feedback from Inception workshop (7 Oct 2016)

PM

2.2

Confirmation of the PSC ToR and members

DoE

2.2.1

Risk Management

PM

2.2

Approval of Annual Work plan 2016

All

2.3

Financial Management and reporting

UNDP

2.3.1

Reprogramming of exchange rate “windfall” & savings

All

3

GENERAL

ALL

4

NEXT MEETING DATE & CLOSURE

OrganisationInvitees (1st notice, 16 Sept 2016)

Responded on 1

st

notice (16 Sept 2016)

Attend

   AcceptedDeclined/Apologies DoEMokgadi Modise, Noma Qase, Siyabonga Zondi, Lebogang Mojanaga, Lazarus Mahlangu5Mokgadi, Noma, Siyabonga, Lazarus, LebogangLazarus, Lebogang apologies3UNDP/GEFWalid Badawi, Wakhile Mkhonza, Aubrey Manamela, Adey Tesfaye, Rob Kelly, Puleng Mkhatshwa6Walid, Wakhile, Adey, Aubrey, PulengRob (another event), Puleng (another event)4DEADee Fisher, Deborah Ramalope, Olga Chauke3DeeOlga (strat plan meetings) DTIGerhard Fourie, Witness Mokwana, Phillip Ninela3Gerhard, Witness, Phillip 3DSTRebecca Maserumule, Tumi Mailula, Somila Xosa3Rebecca, TumiSomila – Tumi attend2DHETBrenda Swart1  1DoE IPP OfficeLolette Kritzinger van Niekerk, Martin Marcam2 apologies GIZMarlett Balmer, Sascha Thielmann2MarlettSascha apologies1Danish RE EE ProgramYaw Afrane Okese, Maleepile Felicity Moseki2  1Northern CapeNatalie Uys (Northern Cape Department of Environment and Nature Conservation (DENC),1 Cannot make it Western CapeMike Mulcahy (Green Cape), Brian Jones (City of Cape Town)1 Brian declined Eastern CapeAlistair McMaster1 Another meeting KZNSusanna Godehart1 Magash Naidoo apologise, Sussana not there anymore SAWEAJohan van den Berg1Indicate (morning of 7th) 1NersaMr Moefi Moroeng1 apologies EskomBarry MacColl, Riaan Smit, Kubeshnie Bhugwandin3 Kubeshnie, Riaan apologies SARETECNaim Rassool, Sven Pietrangeli2SvenNaim (school holiday), Sven declined SANEDIThembakazi Mali, Andre Otto2Thembakazi, Andre Otto 2IDCGerrit Kruyswijk, Piet Badenhorst (Industrial Infrastructure SBU)2 Gerrit other unit now DBSANajma Mohamed (PAGE)1 Apologies   42 2018

Feedback from Inception meeting

Feedback from Inception meeting cont.Pre-SESPSESP

TTs

Gender Analysis

Inception Report

Continuous Monitoring

PIRsUNDP-GEF Project CycleAdey Tesfaye, Regional Programme Associate, UNDP) RSC Addis Ababa

UNDP-GEF Project Implementation Roles and Responsibilities

Agreement and Formal delegation of authority to implement the GEF project M&E responsibilities

Reporting responsibilities

GEF

UNDP-GEF (NY)

UNDP South Africa Department of Energy (DoE)Project Steering Committee PSC member DTI, DST, DEA, DHET, SANEDIPMUUNDP-GEF Regional Center – Addis Ababa for Africa Technical Advisory Committee PSC member SAWEA, GIZ, DANIDAAdey Tesfaye, Regional Programme Associate, UNDP) RSC Addis Ababa

SAWEP 2 Organogram

PSC ResponsibilitiesProvide overall guidance and direction to the project, ensuring it remains within any specified constraints; Address project issues as raised by the project manager; Provide guidance on new project risks, and management actions to address specific risks; Review the project progress, and provide direction and recommendations to ensure that the agreed deliverables are produced satisfactorily according to plans;

Review Combined Delivery Reports prior to certification by the implementing partner;

Wakhile N.

Mkhonza, Programme Officer, SAWEP

II Inception Workshop – 07 Oct 2016

PSC Responsibilities (Cont…)Appraise the project annual review report, including the quality assessment rating report; make recommendations for the work plan; and inform the outcome group about the results of the review; Provide ad hoc direction and advice for exceptional situations when the project manager’s tolerances are exceeded; andAssess and decide to proceed on project changes through appropriate revisions.Wakhile N. Mkhonza, Programme Officer, SAWEP

II Inception Workshop – 07 Oct 2016

Monitoring and ReportingInception ReportQuarterly reports (focus on results) - CDRQuarterly financial reportsQuarterly expenditure reports and Project Audits (1

st

Annual Review Report and

PIR (1

st 2017)Project Steering Committee MeetingsField visits by UNDP COIndependent Evaluations (Mid-Term 2018 & Terminal 2019)Wakhile N. Mkhonza, Programme Officer, SAWEP II Inception Workshop – 07 Oct 2016

Risk ManagementWhy manage risk in a UNDP-GEF project?Adey Tesfaye, Regional Programme Associate, UNDP) RSC Addis Ababa

Preparatory (PPG) funds cannot be transferred to the main project Project Management Cost (PMC) budget can be:max. 5% of outcomes subtotal for projects above $2 mil of GEF grant PMC cannot be overspent at all over the project lifetime Project PMC is USD 169250Miscellaneous and Supplies is kept within 3-5% of the total budget over the lifetime of the project

FINANCIAL MANAGEMENT

Adey

Tesfaye, Regional

Programme

Associate, UNDP) RSC Addis Ababa

Major change (amendment) requiring re-submission to the GEF for approval (applies for GEF 5 and GEF 6 projects):Funds transfer between project outcomes exceeding 10% of the total GEF project grantIntroduction of new budget items or outcomes exceeding 5 % of the total GEF project grant

Authorized changes in TBWP

FINANCIAL

MANAGEMENT

Adey

Tesfaye, Regional Programme Associate, UNDP) RSC Addis Ababa

BUDGET LINES NOT ALLOWED, NOT RECOMMENDED:75100 (F&A) – GMS is paid separately to XB budget72700 (Hospitality) – use 75700 instead73500 (Reimbursement Costs) - unless approved in prodoc by GEF BLs starting with …6 – except DIM projects and DPC BL 6439873100 (Rental and maintenance of premises) – unless approved in prodoc by GEF

FINANCIAL MANAGEMENT

Adey

Tesfaye, Regional

Programme

Associate, UNDP) RSC Addis Ababa

Procurement & Support servicesUNDP, DoE letter

Approval Annual Work Plan (AWP 2016)Developed over 2013/14Project approved May 2015, Prodoc signed Dec 2015USD 3.5 million GEF grant4 ComponentsComponent 1: Monitoring and Evaluation of the implementation of local content requirementsComponent 2: Resource-mapping and wind corridor development support for policy-makers:Component 3: Support for the development of small-scale wind sectorComponent 4: Training and human capital development for the wind energy sector

Components…..