2018 NOFA Application Instructions - PowerPoint Presentation

Slide1

2018 NOFA Application Instructions

Matt Mazur-HartBoS CoC Program ManagerCollaborative ApplicantMark PorterIan Kinder-Pyle

1

July 2018Slide2

What Are We Here to Do?

2

Get an

overview

of HUD Exchange

Resources.

Understand how to complete the Renewal Project Application for the FY2018

CoC Competition in E-Snaps.Slide3

Housekeeping

3

All lines are muted.

Submit questions through chat box.

Questions answered during presentation.

If time, may open up line for questions and comments. Slide4

Housekeeping

4Slide5

Today’s Agenda

5

Process, Deadlines and Resources.

FY2018 Applicant Profile update – quick walk through.

FY2018 Renewal Project Application E-snaps overview – go into E-snaps and quick walk through.

Q&A.Slide6

A Quick NOFA Process Explainer

6Slide7

Grantee Work Flow Explainer

7Slide8

Deadlines

8

5 p.m., Wednesday, Aug. 8

– Applicant Profile and Project Application must be submitted.

Please notify Commerce after you have submitted applicationSlide9

Some Recent Changes to Remember

9

Renewal Project Applications

You Can

IMPORT

data from FY 2017.

Screens will look different if you choose to import data. Slide10

Some Recent Changes to Remember

10

E-snaps Forms (yay!)

HUD 2880 – Applicant/Recipient Disclosure.

HUD 50070 – Certification for Drug-Free Workplace.

SF LLL – Disclosure of Lobbying.Slide11

HUD Resource: ASK A QUESTION!

11

https://www.hudexchange.info/program-support/my-question/Slide12

HUD Resources

12

(

Virtual Help Desk, Training Modules, FAQ’s)

E-snaps technical problems

Being locked out of e-snaps

System running slowly

Accessing e-snaps (reset e-snaps password)

PRINT THE HUD DETAILED INSTRUCTIONS OUT

!Slide13

Commerce Resources

13

E-snaps non-technical problems

Unsure about project budget amounts

Questions about submitting your applications to Commerce Staff

Info about deadlines

Matt.mazur-hart@commerce.wa.gov

Mark.porter@commerce.wa.gov

Nick.Mondau@commerce.wa.gov

Ian.Kinder-Pyle@commerce.wa.govSlide14

Commerce Resources on web

14

FY 2018 resourcesSlide15

Resource: CoC Checklist for applicant profile

15Slide16

Resource: CoC Checklist for project application(s)

16Slide17

Four Steps of Project Application (done in order)

17

Project Applicant Profile

Funding Opportunity Registration

Create Project Application

Access Application through

Submissions.Slide18

Step 1: Completing Applicant Profile in esnaps

18

HUD Instructions for creating Applicant Profile

https://www.hudexchange.info/resources/documents/CoC-Applicant-Profile-Instructional-Guide.pdf

PRO TIP:

The Applicant Profile

MUST

be updated before you can start an application….so, do this first and you are golden to get to the project application—click

HERE

for a cheat sheet.Slide19

Step 1: Completing Applicant Profile in e-snaps

19

Log on to e-snaps

Select “Applicants” in left menu bar

Make sure your Applicant name is selected in dropdown

Click “Open Folder” icon to the left of your name

Select submission summary on left menu barSlide20

Step 1: Completing Applicant Profile in e-snaps

20

6. Select “edit” button

7. Navigate to screen you want to update

8.Update info!

9. Select “save” at bottom of screen

10. Go back to summary

summary

and press “Complete button.”Slide21

Step 1: Completing Applicant Profile in e-snaps

21

Code

of Conduct – attach ONLY if not

already on file with HUD

or if it has been revised

.

Nonprofit Documentation – Nonprofit organizations must attach their nonprofit 501c3 documentation.

EEO

Survey – SF-424 Survey on Ensuring Equal Opportunities for Applicants. Only required for nonprofits. All nonprofits must submit a new form this year.Slide22

Step 2: Funding Opportunity Registration

22

Navigate to “Funding Opportunity Registrants” Workspace

Click on next to “Renewal Project Application FY2018”

Slide23

Step 3: Create Projects

23

Select “Renewal Project Application FY2018” from Funding Opportunity Name Dropdown.

Once screen refreshes, it will look empty – that’s OK

Click on the icon to add project.

PRO TIP

:

Enter project name

EXACTLY

as it appears on Grant Inventory Worksheet and HUD Contracts.

In the “Import Data From” field, select the project being renewed. (make sure projects match if you import).

Click “Save and Add Another” if you have more than one.

PRO TIP

:

If you only have one, just do “Save and Back.” Slide24

Step 3: Importing your data if you want….

24

If

you import

data, please REVIEW, REVIEW, REVIEW!

Importing data

You won’t be able to edit most application screens until you’ve gotten to “submission without changes” screen.

Select “make changes.”

(PRO TIP

: “make changes” is shown above “submission summary” in project application)Slide25

Step 4: Submission

25

Navigate to “Submissions” Workspace.

Can use filter or sorting function to find right one.

Search for “Renewal Project Application FY 2018.”

Click on to access submission. It’s one per project.

Slide26

www.commerce.wa.gov

Presented by:

Matt Mazur-Hart

BoS

CoC

Program Manager(360) 725-2926

matt.mazur-hart@commerce.wa.gov

26