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301 Business Documents Agenda and Minutes 1 Agenda What is the Purpose of an Agenda An Agenda is a list of items to be discussed or acted upon I t is prepared before meetings events and ID: 161796

agenda minutes meeting components minutes agenda components meeting continued board time business committee topics previous organization describe heading discussions

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Slide1

Obj. 3.01

Business Documents:Agenda and Minutes

1Slide2

Agenda

What is the Purpose of an Agenda?

An

Agenda

is a list of items to be discussed or acted upon.It is prepared before meetings, events, and conferences.

2Slide3

Agenda (continued)

Examples of using an Agenda:

Topics

that will be covered at the next staff meeting.

Topics and speakers that will present at the next Board meeting.3Slide4

Agenda: Components

These components must be

centered

at the top of the Agenda:In the Heading section:the Organization namethe Date

the

Location

,

and

the Time of the meeting

4Slide5

Agenda: Components (continued)

What items make up the Body of the Agenda?

Time

slotsTopicsSpeakers/presenters5Slide6

Minutes

What is the Purpose of Minutes? What are

Minutes

used to

describe?Minutes are used to describe the discussions, decisions, and actions that occurred during a business

meeting.

6Slide7

Minutes (continued)

Examples of using Minutes:Detailed

minutes

from a

company meeting of stockholders including the pros and cons of each discussion pointThe minutes of the State Board of EducationA meeting of the PTSA Grounds Committee to decide where to plant shrubs

7Slide8

Minutes – Components

Components of Minutes:a.

Heading

informationName of organization or committeeType of meetingfor example, Regular Board Meeting Date and time of meeting

Location

of the meeting

8Slide9

Minutes – Components

(Continued)b. Call to Order

formal declaration

by the chairperson of the meeting that it has officially begun9Slide10

Minutes – Components

(Continued)c. Approval of

Minutes

review

of previous minutes by board membersd. Committee

Reports

progress reports

presented by

sub-committee

chairs

10Slide11

Minutes – Components

(Continued)e. Old

Business

unresolved discussions from a previous meetingf. New Businessnew

topics and

issues

11Slide12

Minutes – Components

(Continued)g. Adjournment

notation

of

who adjourned the meetingh. Signature line includes

the

keyed name

of the

Recording

Secretary and a signature

12

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