What is the Accessible Information ? - PowerPoint Presentation

Slide1

What is the Accessible Information ?

Slide2

Everyday Accessibility Training Day Topics

The need for Accessible information

What is the Accessible info policy – major areas – Word, PDF, PowerPoint, Email & Web,

Online resources & help TIC evaluation tool

Slide3

Being accessible is being smart:

I can make my documents

Easier to navigate,

Easier to read,Easier to transform,More engaging and user-friendly.I can make my presentations A more effective learning resource.Suitable for a variety of media platforms.

More interactive and collaborative.

Slide4

The Need - Being accessible is being smart.

Number of students registered with the Disability Service attending College from 2001 – 2002 to present

01.02

02.03

03.04

04.05

05.06

06.07

07.08

08.09

09.10

10.11

11.12

12.13

13.14

222

285

345

365

421

420

434

585

685

818

911

1058

1186

1.50%

1.9%

2.3%

2.4%

2.8%

3.2%

2.8%

3.6%

4.2%

4.9%

5.4%

6.4%

7.1%

Slide5

Trinity College Accessible Information Policy

– link

Accessible Information Policy?

Slide6

What the Policy covers ?

Print communication – Word / PowerPoint /PDF

College web accessibility

e-Learning accessibilityPerson to person communicationInformation Technology procurementCollege organised eventsLegislative context for creating accessible information

Slide7

Accessible tips in Microsoft Word.

Font Style & Size:

Your font should have clearly defined letters and spacing between letters.

Research found a majority of users prefer a san-serif font over a serif font.Sans-serif fonts look good at most sizes, unlike serif fonts.

Slide8

Accessible tips in Microsoft Word

Font Style & Size:

Use Sans Serif fonts (e.g.. Verdana, Arial, Calibri).

Use at least 12 point.Avoid: underlining,italics,BLOCK CAPITALS;

Use bold for emphasis.

Slide9

Accessible tips in Microsoft Word.

Left align text: justified text can lead to 'rivers of white space’

River effect:

Slide10

Accessible tips in Microsoft Word.

Styles & structure:

Why ? Ease of navigation and access (especially users with low vision or vision impairment) . The use of

headings and style structures

enable effective navigation.

Slide11

Use of Styles and Formatting.

Demo:

Open both of the attached word documents

Unstructured documentStructured document

If you take away just

One

thing today –use heading styles in all Word documents!! This one action could make a vast difference.

Slide12

Alternative text :

Alternative text is to give a textual description of an image used in a

word document / website

. This text/tag allows visually impaired users to read relevant information from the image.Example of Alternative Text

Slide13

Color Contrast :

No universal ‘best practice’. Depends on user preferences.

Colour contrast settings may affect the view of the document on-screen.

Also consider black and white printers.

Example of Color Contrast issues

Slide14

Screen tips for images:

Screen tips can provide 'pop-up' information on different parts of an image allowing more specific information to be presented without cluttering the image .

These can be very useful when annotating a diagram.

Example of Screen Tips enabling interpretation

Slide15

Line spacing.

1.5 spacing is recommended.

For some people text can appear too close together. Letters can merge, making it difficult to read words.

Slide16

Accessibility tips for PDFs.

Basic requirements : From Word to Pdf

From the File menu, select Save As...

Select the Computer option, then select your specified directory:

Slide17

Accessibility tips for PDFs.

Basic requirements : From Word to Pdf

Select the PDF format.

Click the Options button to open a new window:

Slide18

Accessibility tips for PDFs.

Ensure that the "Document structure tags for accessibility" option is checked.

Check the option for "Create bookmarks using:“ Select the Headings option.

Slide19

Adding Tags and Structure to PDFs :

Navigate to Advanced > Accessibility > Touch-up Reading Order

Slide20

Accessibility tips of PDFs.

Bookmarks

Allows faster navigation through the document.

View > Navigation Panels > Bookmarks

Use the 'Select Tool' to select

text within the PDF and click on

the New Book mark icon.

Slide21

Use on In-Built accessibility checkers

All MS office application and

A

bobe apps come with a in-built accessibility checker Good at a first point of reference Tool gives feedback on how to make adjustments to content

Slide22

E-mails Accessibility.

E-mails should be in plain text format and use a sans serif font of 12pt.

Defaulting for Accessible E-mails:

Select ‘File‘, 'Options' and then the 'Mail Format' tab /   select 'Plain Text'

Slide23

Defaulting E-mails for Accessibility.

In the ‘

Stationery and Fonts’

section click on ‘Fonts’ and select 12pt Arial or Verdana for all three boxes.

Slide24

Web Accessibility.

Good practice for MS Word is good practice for the Web. For example:

Use of Alt Text

Heading styles.

Slide25

Web Accessibility.

The Web Office ensures style sheets are accessible (e.g.. fonts, colours). Leaving you to look after content.

Avoid using ‘click here’ on hyperlinks. Make hyperlinks descriptive. e.g. from the Web Office:

Slide26

Web Accessibility - Meet WCAG 2.0 – 4 main principles

1. Perceivable

– “must be presentable to users in ways they can perceive." E.g.

Visually

impaired users must be able to receive information via sound or

touch - Hearing impaired users must be able to receive information via sight

Colour

deficient users must be able to receive information without use of

colour

Slide27

Web Accessibility - Meet WCAG 2.0 – 4 main principles

2

. Operable – “User interface components and navigation must be operable." E.g. All users are given sufficient time to read and use content.

Users

are given mechanisms to skip repetitive content.

Multiple paths are provided to navigate Web site structure.

Slide28

Web Accessibility - Meet WCAG 2.0 – 4 main principles

3

. Understandable– “User interface components and navigation must be operable." E.g.

Site is free of unannounced pop up

windows.

Navigation and labels are consistent across a Web site or application.

Slide29

Web Accessibility - Meet WCAG 2.0 – 4 main principles

4. Robust

– “Maximize compatibility with current and future user agents, including assistive technologies." E.g. Use

validated

mark-up

Label the name and role of all user interface components.

Slide30

Web Accessibility - Meet WCAG 2.0 – 4 main principles

Slide31

Accessible tips in MS PowerPoint.

Slide32

Ensure font size is appropriate for the room.

Example A:

This is Times New Roman, size 14. Smaller font sizes, and serif fonts are harder to read. Fully justified text removes the shape of the text and can create a river effect. FINALLY, BLOCK CAPITALS CAN BE DIFFICULT TO FOLLOW AS BLOCK CAPITALS REMOVE THE NATURAL SHAPE OF WORDS, TURNING THEM INTO BLOCKS.

Example B:

This is Arial, size 24 with 1.5 spacing. Larger font sizes and sans serif fonts are easier to read. Left aligned text gives the body of the text a specific shape and avoids the river effect.

Using colour on PowerPoint allows information to stand out

.

Slide33

Avoid Over cluttering.

As a rule avoid over cluttering the slide by only adding as much information as you would have on a postcard. (hint – this slide overdoes it by about a third!)

In a dark room use a dark background with light text. Embolden this text for enhanced accessibility.

In a light room use a light coloured background with dark text.Ensure there is a decent contrast between background colour and text colour. Dark Blue and cream have been shown to be a good combination.Ensure images and animations are not distracting from the messages of the text.

Slide34

ART!

Word Art can be difficult to read!

Crowded page, lost students!

Slide35

Example One

Low Contrast

This is hard to read as the words and background blend in!

Slide36

Example Two

Red and Green

These are the same if you are colour blind!

Slide37

Example Three

Black on White

Can cause glare, eyestrain and headaches

Slide38

Notes in MS PowerPoint

Notes Field can also act as an aide memoir for presenters.

This function can only be used if you are presenting using more than one monitor.

The notes field can also act as a useful resource when your presentation doubles up as a hand-outs for students.

Slide39

Person to Person comm – Loops systems

College

will ensure that information will be provided in an accessible manner when speaking to a person with a hearing impairment

.Location of induction loops in public buildings will be indicated to those who require such assistance.

Slide40

Procurement Policy

Be technically accessible

Be equally usable

Be capable of being adapted or configured by individual users to meet their specific needs and preferences;

All RFT must now include reference to the accessibility of the goods or service

Procurement Website

Slide41

Organised Events

Ensures a physical area is fully accessible where possible

Checklist & building checker available off the Disability website

Slide42

Online Tools & help create Accessible Content

1. Reference the TIC website :

www.tcd.ie/CAPSL/TIC/accessible-info/

Slide43

2. Use to TIC tool to evaluate you present content :

http://www.tcd.ie/CAPSL/TIC/evaluation

Slide44

Legislative need for the policy

Because its law

The Disability Act (2005) requires public bodies such as College to ensure, over time, that buildings and services are accessible to people with disabilities.

It places an obligation on College to integrate disability service provision with mainstream services

Slide45

.

Slide46

acostel@tcd.ie

:

http://www.tcd.ie/CAPSL/TIC/accessible-info

Andrew Costello – Disability Service – acostel@tcd.ie

For further feedback please contact