Animal Protocols Animal Orders Census and Billing What is happening The Animal Resource Facility ARF and Office of Animal Care Compliance OACC are upgrading the electronic database management systems currently used for animal protocols ID: 622219
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Slide1
TOPAZ Elements Implementation
Animal
Protocols
Animal Orders, Census, and BillingSlide2
What is happening?
The Animal Resource Facility (
ARF
) and Office of Animal Care Compliance (
OACC
) are upgrading the electronic, database management systems currently used for animal protocols (
TOPAZ Enterprise
)
, and orders, census, and billing (
non-web based
GRANITE
)to a newer, enhanced, fully integrated
Web-Based
version called
TOPAZ Elements Slide3
Why are we doing this?
TOPAZ
Elements will allow:
PIs
to
have better oversight of animal handling activities to include
web-based, real-time reports
on animal orders, census and billing
ARF and OACC
staff to more easily manage animal protocols and animal orders, census and billing as well as more easily extract information from the system
IACUC
members to perform better, more efficient, and more thorough protocol reviews
The
Institution
to become more
compliant with local, state, and federal mandatesSlide4
Who will be affected?
All animal handlers including
PIs, Co-PIs, Research Techs
, etc.
End-user training
will be offered and a training schedule has been sent out via Survey Monkey
People who
order
animals will have to attend a
mandatory
training session
People who submit animal protocols are
highly encouraged
to attend a training session to go over the enhancementsSlide5
How will this affect me?
Existing animal protocols
will be transitioned into TOPAZ Elements by the OACC staff
Animal protocols
will be submitted
by completing new forms
in the TOPAZ Elements system upon submission of an
annual renewal
,
a three year renewal
, the
first
major
amendment
, or after several minor amendments
PIs may choose to submit on the new protocols forms as soon as they like after the Go Live date in order to achieve
full functionality
in the new system.
Animal orders, census, and billing
information will be transitioned to the new system prior to the Go Live date and
all new activity will be done in the new system after the Go Live date
The
first billing
in the new TOPAZ Elements system will
coincide with FY16
and will encompass the time from
Go Live to July 31
stSlide6
When is this happening?
TOPAZ Elements Go Live date is
Thursday, June 25
th
Deadline for submitting Main Campus animal protocols was May 28
th
Deadline for submitting HSC animal protocols is
June 11
th
Submissions between those deadline dates and the Go Live date will be handled manually then updated in the new systemSlide7
Questions?
Animal Billing
Animal Census
Animal Orders
Animal Protocols Slide8
For more information contact:
Animal Protocols
Katy Mirowsky-Garcia
, Operations Manager, OACC,
2-0418,
KMirowsky@salud.unm.edu
Victoria Sugita
, Compliance Specialist, OACC,
2-6806,
VSugita@salud.unm.edu
Animal Orders and Census
Kristy Chavez
, Unit Administrator, ARF,
2-3936,
KMChavez@salud.unm.edu
Animal Billing and Census
Monica Candelaria
, Accountant, ARF,
2-8127,
MoCandelaria@salud.unm.edu