Financial Services Hillsborough Community College

Financial Services Hillsborough Community College Financial Services Hillsborough Community College - Start

2018-11-07 3K 3 0 0

Financial Services Hillsborough Community College - Description

INTRODUCING. FINANCIAL SERVICES. Services all financial matters for the college under the direction of the Controller. The services include student billing, financial aid disbursements, vendor payments, employee reimbursements, travel, banking, budget and financial reporting.. ID: 719899 Download Presentation

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Financial Services Hillsborough Community College




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Presentations text content in Financial Services Hillsborough Community College

Slide1

Financial Services

Hillsborough Community College

INTRODUCING

Slide2

FINANCIAL SERVICES

Services all financial matters for the college under the direction of the Controller. The services include student billing, financial aid disbursements, vendor payments, employee reimbursements, travel, banking, budget and financial reporting.

Slide3

Bonnie Carr,

Controller

Manages the College’s fiscal operations. Responsible for accurate financial reporting to ensure the integrity of the College’s financial operation. Responsible for the supervision, direction and evaluation of the staff.

Audrey Corey,

Senior Staff Assistant

Provides fantastic administrative and clerical support to all of us in the Controller Dept. and ensures effective and efficient daily office operations.

Bob Easterday,

Accounting Services Officer

Provides technical support for all business

Systems to the Business and Finance units.

Slide4

Manages financial functions.

Communicates with other departments throughout the College and with Business Officers throughout the state to facilitate workflow.

Provides reports to executive management.

Participates in the preparation of federal and state financial reports.

Ann Denton,

Director of Financial Services

Maysie

Richters,

Staff Assistant, Sr.

Makes sure the office runs smoothly under the supervision of Ann Denton

Keeps track of requisitions and suppliesMakes sure the checks are mailed out daily

Slide5

Michele Menendez

Interim Manager of Financial Services

Elease Wigfals

Interim Senior Accountant

Florida Pre Paid.

Collections.

Law Enforcement Sponsors.

Temple Terrace Fire Dept.

Illinois Pre Paid 529 Plan.

Escalated Issues (Parature Tickets and Phone Calls).

Conducts special cost and/or budgetary studies concerning accounting improvements.

Plans, directs and coordinates the daily accounting activities.

Serves as information technology liaison.

Coordinates the preparation of federal, state, and/or private financial reports.

ACC

OUNT

SRE

C

E

I

V

A

B

L

E

S

Slide6

Irene

Kovtun

, Accountant

Refund Process.

Hillsborough County Public Schools.

TEACH.

Division of Blind Services.

Waivers.

International Students.

Adrianna Washington,

Accountant

Veteran Vocational

Army/National GuardAir ForceMarines/Navy/Coast Guard

U. S. Special Operations Command

Michelle Baker,Accountant

Unclaimed Property

BankruptcyTIPS/FACTSTampa General HospitalState Vocational Rehabilitation

Slide7

For any student questions, please refer them to the Call Center

1-877-736-2575

Slide8

BANKING DEPARTMENT

Carol Pont, Manager:

Serves as HCC’s bank contact for services and activities, develops cashier training program, develops banking activity procedures, develops procedures for Higher One, prepares monthly interest report.

Mary Beth Comas, Accounting Tech

:

Reviews bank activity, receives and initiates wires, maintains the check log, provides copies of cancelled checks, places stop pays, orders banking supplies.

Slide9

Jana Irvine, ManagerCoordinates grant audits, draws down funds, approves budget transfers and requisitions.

Bob Franz, Senior Accountant

Prepares the monthly Schedule of Grants.

Kim Materazzo, AccountantApproves Travel and Check Requests.

Grants Accounting

Responsible for accounting and reporting for various grants. Monitor the grants for compliance. Monitor the expenses, establish budgets, record indirect costs.

Slide10

THE BURSAR/CASHIER TEAM

The office whose primary function is applying payments on students accounts, but not limited to...

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Linda Smith, Accounting Tech

Reports to Sladen McLaughlin; Responsible for Cross-training policies & procedures; Parature call center responses; Assists accounts payable ; District file maintenance.

Sladen McLaughlin, Manager of the Bursar team

Responsible for managing the day to day bursar activities for the colleges 6 Bursar campus; Functions as IT liaison for the Bursar/Accounts Receivable department.

Gisella

Gonzalez, Senior Accountant

Direct supervisor of the Campus Bursar Staff; Responsible for the receipting of all student and non-student payment.

THE BURSAR TEAM

Slide12

Alicia De Latorre,

Ybor

Betty Lambert,

Plant City

Rebecca Vargas,

South Shore

Angelika Harrison,

Brandon

Lydia De Hoyos,

Dale Mabry

The Bursar’s office daily function & supervision of the campus Bursar Staff.

Petty Cash reimbursements /submitting petty cash vouchers.

Intercepting window conflicts and assisting in resolution of conflict.

Assist cashiers in correcting error corrections on student account

.

Melody Jolly,

Ybor

Campus Senior Cashiers

Slide13

Nylenda

Wilson,

Brandon

Victoria Lugo,

Dale Mabry

Paula Balog,

Plant City

Process payments on student’s account.

Assist with un-activated HO cards .

Assist with explaining the tuition installment option.

Print registration billing summaries

Advise/explain students of the balances on their account receivable account.

Print the available 1098T (tax form).

Assist other department staff with account receivable questions.

Remove PERC AR holds.

Campus Cashier Clerks

Slide14

Larry Grubbs,

Accounting Services Officer

Directs functions such as capital projects and budgets for the College.

Hardie Seago,

Records Specialist

Budgets incoming check requests, travel, budget transfers, petty cash, reprographic charges, and charge backs.

Sandra Colon,

Senior Account

In Charge of Unexpended Plant Funds for construction, renovations, acquisition, maintenance and improvements of the College properties.

FINANCIAL

REPORTING

Slide15

Slide16

BUDGET

Rhonesia L. Dennard

Financial Services Manager

Coordinate the Budget Development process

Prepare the Annual Budget

Prepare special schedules, reports and analyses

Conduct campus training sessions

Slide17

Michael R. Ermeling,

Mgr. Financial Services

Manage budgeting, accounting financial services of College’s daily operations. Supervise Accounts Payable. Assist in preparation of annual operating budget.

Raquel C. Trapp

Accounting Technician

Reconcile Out of District/International Travel

American Express

Carla D. Jackson,

Accounting Technician

Process Travel Advances, SGA, Agreement for Services, Capital Outlay, Utilities, Bookstore, Sodexo

Demetric White,

Accounting Specialist

In District Travel

A-G Invoices

April L. Holmquist,

Accounting Specialist

H-Z Invoices

Accounts Payable

Helpful Hints for Employees

Just get ‘

em

paid!

Slide18

DID YOU KNOW?

In 2010/2011 Accounts Payable had the following: Processed 19,324 vouchersIssued 14,138 checks for $65,612,326

Our contribution to sustainability is the direct deposit ofTravel Reimbursements.

Slide19

WELCOME TO THE

PAYROLLDEPARTMENT

Slide20

FIVE NAMES TO REMEMBER

Slide21

Slide22

Lorinda

Sonja

Helen

Barbara

Dave

Collings

Stroup

Jackson

Dobbins

Marrero

Reporting.

General Ledger concerns and balance.

Taxability of Wages.

Termination Pay-Out.

Process payroll.

Adjustments to the payroll.

W-2’s.

FMLA.

Payment of benefits.

W-4’s.

Back-up for payroll processing.

Labor Reports

.

Web-time entry.

Updates monthly leave accruals and leave balances.

Payroll Deductions.

Direct Deposit.

FRS.

Process faculty leave.

Process substitute pay.

Garnishments

Slide23

Did you know??

Payroll has a new email address: Payroll@hccfl.edu

LORINDA

SONJA

HELEN

BARBARA

DAVE

dcollings@ hccfl.edu

(813) 253-7099

Lstroup

@

hccfl.edu

(813) 253-7513

sjackson@ hccfl.edu

(813) 253-7097

hdobbins@ hccfl.edu

(813) 253-7098

bmarrero4@ hccfl.edu

(813) 253-7103

Slide24

QUESTIONS

Slide25

Thank you for joining us

InFinancial Services


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