Florida Safe Families Network PowerPoint Presentation, PPT

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Introduction to . Transformation. Functional Overview. The . Florida Safe Families Network (FSFN) is being enhanced to gain:. Efficiencies. , including entering data once for easy access throughout the tool . ID: 720206

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Florida Safe Families Network

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Florida Safe Families Network
Introduction to
Transformation
Functional Overview
Slide2
The
Florida Safe Families Network (FSFN) is being enhanced to gain:
Efficiencies, including entering data once for easy access throughout the tool Significant usability improvements to save time and provide a more intuitive work area Better integration of processes and data throughout the application to streamline activities Compliance with Federal SACWIS requirements Three Transformation releases will take place in 2013, and deliver progressive benefits: Introduction to Transformation June 2013 Significant usability improvements, including introduction of two new dashboard pages, Person Book and Case Book, and improvements that streamline the use of File Cabinet Imaging and Search, Desktop Navigation, and Case Notes and Meetings. Activation of Transformation Summer 2013 Numerous changes that align FSFN with the Florida Safety Decision Making Methodology, resulting in a vastly simplified user interface with much more integrated visibility and access to case data. Realization of Transformation Winter 2013 Supports critical financial/provider management and eligibility changes, and achieves compliance with federal requirements for statewide automated child welfare information systems (SACWIS), which ensures continued federal funding for key child welfare programs.
FSFN Transformation releases
April 2013
2
Slide3
FSFN Introduction to Transformation release
High-impact changes and benefits
My Tasks CalendarReplace Ticklers with My Tasks My Tasks automatically display at log-in
Streamlined visibility to key work tasks and Approvals across all profiles
To
act
on the tasks or approvals, log in under the appropriate profile
InvestigatorsCase Managers Case Book New dashboard-style page At-a-glance view of Case information Case information right at your fingertips and with fewer clicksCreate casework for that case without leaving the pageInvestigatorsCase ManagersPerson Book New dashboard-style page At-a-glance view of Person information for all participants in FSFNSee and retrieve Person information across the entire system regardless of the case. For example, select Intakes or Investigations to see a streamlined view of past and current Intakes or Investigations involving that person. Select Placement History to see prior and current placements for a child. InvestigatorsCase Managers
April 2013
3
Slide4
FSFN Introduction to Transformation release
High-impact changes and benefits
Case Notes and Meetings Upload and attach multiple images and documents directly to these pagesAttach field notes and include short synopsis for quick reference laterSaves time and makes original handwritten
notes easily accessible
Replaces Options drop down with an Action Panel group box with quick links
More quick links will be added in the Activation of Transformation release
Investigators
Case ManagersMeetings and StaffingsEliminate redundant Type optionsNo longer document meetings and staffings in Case NotesMeetings and staffings must now be documented as Meetings on the Meetings page. Over time, this will make it much easier to see at a glance what meetings or staffings have taken place.InvestigatorsCase Managers Substance Abuse Integration Feedback LoopNew unique checkboxes for Case Notes Type SAMH; automated email alertUse new Type checkboxes to document a participant’s progressFSFN alerts the Investigator or Case Manager via email, when the Substance Abuse worker (FIS) indicates that a family is not making progressThis new capability facilitates conversation and provides documentation to support any required actions by the agencyInvestigatorsCase ManagersFile Cabinet SearchNew Search screen with filters Quickly find specific images or documents in a case Saves time and improves information-sharingSwiftly access relevant pictures and other materials created by prior Investigators and Case Managers for families previously involved with the Department InvestigatorsCase ManagersApril 20134
Slide5
My Tasks Calendar
Desktop—Case View and Participant View
Case Book and Person Book linksCase Book—Drop down expandedCreate Case Work from Case BookPerson Book—Placements Utility Search Page Results—Case; Person; Provider and Worker TabsCase Book and Person Book links (where applicable)MeetingsCase Notes—Upload attachments and multiple Notes TypesCase Notes & Meeting—Upload image and view attached imagesCase Notes—Substance Abuse Integration (FIS) Workers Feedback LoopImaging Page—“Other”File Cabinet Search—ResultsOverview of key new capabilitiesApril 20135
Slide6
My Tasks Calendar
April 2013
6
Slide7
Desktop—Case View and Participant View
Case View
Participant ViewApril 20137
Slide8
Case Book—Drop down expanded
April 2013
8
Slide9
Participant Actions (Create Case Work)
Create Case Work hyperlink
Create Case Work from Case BookApril 20139
Slide10
Person Book—Placements
April 2013
10
Slide11
Utility Search Page—Case Tab: Case
View
April 201311
Slide12
12
Utility Search
Page—Case Tab: Participant ViewApril 201312
Slide13
13
Utility Search
Page—Person TabApril 201313
Slide14
14
Utility Search
Page—Provider TabApril 201314
Slide15
15
Utility
Search—Worker TabApril 201315
Slide16
16
Meetings—No images
attachedApril 201316
Slide17
Meetings—At least one image attached
April 2013
17
Slide18
Case Notes—Upload attachments and multiple Notes Types
April 2013
18
Slide19
Case Notes & Meetings—Upload
i
mage and view attached imagesApril 201319Image Details Page (Launched upon selecting Upload Image hyperlink)Image History Page (Launched upon selecting View Attached Images hyperlink)
Slide20
Case Notes—Substance Abuse Integration (FIS) Workers Feedback Loop
April 2013
20
Slide21
Imaging
Page—“Other
”April 201321
Slide22
File Cabinet Search—Results
April 2013
22
Slide23
4 Tips to make Transformation
easier
Past-due TasksPast-due Tasks at go-live are actions previously known as Ticklers. To remove the Past-due Tasks, complete the work items to which they refer. Your supervisor can reassign or delete Past-due Tasks. Instructions are in the Multi-topic Supervisor User Guide
. Find it on the Center for Child Welfare site > Training > FSFN > User Guides > Multi-topic Supervisor
Participant View vs Case View
Select the Participant View on your Desktop to quickly view Person Book, which lets you see and access all the Person Book
and
Case Book links. Case View lets you see only Case Book links. Change your view at any time; changing will collapse your open expandos. Date restrictedCase Book and Person Book use the same logic as the Desktop, when in Date Restricted View, for displaying Case and Person information. Within the center group box, if more history exists within FSFN than what is displayed based on the applicable date restricted timeframe, an indicator will be displayed at the bottom of the center group box which states "More history exists, please see the Desktop." View-only from SearchIf you access Case Book or Person Book from the Utility Search page, all FSFN pages and pieces of work launched from Case Book or Person Book are displayed in view-only mode. Also, Imaging pages accessed from File Cabinet Search, regardless of where the File Cabinet Search page is launched from, are displayed in view-only mode. Only the "View" hyperlink will be displayed.April 201323