Program Approval PowerPoint Presentation, PPT - DocSlides

Program Approval PowerPoint Presentation, PPT - DocSlides

2016-03-19 53K 53 0 0

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Postsecondary. . Quick start guide. Colorado Community College System. Victoria.Ekelund@cccs.edu, 303-595-1613. 1. System Overview. One Stop Shopping. All programs at your fingertips.. One place to see the status of your programs.. ID: 262311

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Program ApprovalPostsecondary Quick start guide

Colorado Community College SystemVictoria.Ekelund@cccs.edu, 303-595-1613

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System Overview

One Stop ShoppingAll programs at your fingertips.One place to see the status of your programs.Ability to manage your contact information and program information.ResultsProgram Approval ownership is back where it belongs at the local level.Less time spent finding the information you need.Less time spent calling or emailing CCCS.

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Table of Contents

User LevelsPS College LevelPS Department LevelUser Levels DefinedManaging ContactsPostsecondaryDashboard Tab DescriptionPS College LevelPS Department Level

Other:DefinitionsFAQ’s

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Definitions

What is an Active Program? A program is considered an active program once it has been approved by CCCS staff; an active program can have the program status of Active, New or Conditional.What is a Pending Request? A Program Approval Web Request is considered a pending request if the program is in the process of being renewed, revised or newly submitted for approval. Once a pending request has been approved and Entered into Database, or not approved, either Denied or Withdrawn, the program will no longer show up if the “Pending” option has been chosen.What is a secondary Contact Type? District level contact is created by selecting CTE Director, or the appropriate administrator as the contact type. Schools should not be selected for District Level contact.School level contact is created by selecting one or more schools from the school list. Hold Ctrl key to select or deselect multiple types or schools. What is a postsecondary Contact Type? A College Level contact is created by selecting CTE Director or VPI as contact type. Departments should not be selected for College Level contact.Department level contact is created by selecting one or more departments. Hold Ctrl key to select or deselect multiple types or departments.

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College/Institution User

An Institution Primary User has the authority and capability to: Manage all Program Approval requests for the Institution:Create a new Program Approval request on behalf of the institution. Update an existing Program Approval request within the institution. Delete a Program Approval request if the request has never been submitted to CCCS. Assign Program Approval requests by department. Manage department information for the Institution:Assign an approved program under the College Approved Programs tab to a specific department if the program is not tied to any web request (usually a Closed program).Create, update or delete departments. Add, update or delete Program Approval contacts for the institution.View list of all CIP codes. It is now possible to look up existing CIPs in the CCCS database for your district or college by going to the Approved Programs tab and sorting by the CIP header before creating a new program.

Logging InNavigatingFirst things to doCreate/edit DepartmentsCreate/edit Level II Users & Assign to DepartmentsAssign Program Approvals to Departments

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Post Secondary/Institution Level

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Department User

A Department Level Program Approval contact has been assigned by the VPI, the capability to: Manage all Program Approval requests for the assigned department.Create and/or update Program Approval requests for any assigned department.Update personal Program Approval contact information.View list of all CIP codes. It is now possible to look up existing CIPs in the CCCS database for your district or college by going to the Approved Programs tab and sorting by the CIP header before creating a new program.

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To get to this page you will have to first come to the College Contacts Tab on the Dashboard and click on ANN DEE’s hyperlink. Ann is a CTE Instructor and has been assigned to manage the Health Department’s program approvals. Here she can be deleted, overwritten with a new Department contact, or change department or type. Please note that if she becomes the VPI or CTE Director, the Department must be deselected or you will encounter an error. Primary Level users are automatically over all departments. The Primary user can choose to enable email notification when changes are made to contact information. The email will include user name and password and what level and/or department the user has been assigned.

PS Managing Contacts

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*Departments must first be created on the

Department list tab before they will show up here.

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Back to Overview

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Overview-PS College/Institution User Tabs

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Overview of PS College/Institution User, cont.

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Shows All CTE programs at College/Institution on a Web Request ID; New Work Area button to create a New Program Approval. WEB ID Hyperlink takes you directly to Program Approval. Program will be “read only,” unless it is pending revision or approval. To view programs by Department only, use the Department List tab.Department Name: where Web Request is assigned to Department or Campus and Save Department button available.Pending Request ONLY checkbox checked: shows only those Web Requests in process (see header: Current Request Status).The dates in this view are when the program was created, last updated and submitted on its current web request id.

PS College Dashboard with Requests Tab as default

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Back to TOC

Back to PS Manage Contacts

Back to College Overview

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Shows User those programs that are in the Approved Programs Database. If a program request is Pending or in Process, the new approval dates won’t show up here until it has been approved. User can: choose to show those programs that are ACTIVE only (as opposed to including those that are Closed or Inactive). Sort by clicking on any header and/or use Web ID Hyperlink to look at program approval. The program will be “read only” if it is not opened for revision or renewal. The current Approval and Expiration dates are shown in this tab.

PS College Approved Programs Tab

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Back to Department Overview

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Shows all contacts associated with College/Institution, the user level of the contact and which department they are assigned. College/Institution level user may update contact information by clicking on any name.College level user can ADD New Contact from here.

PS College Contacts Tab

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Back to PS Manage Contacts

Back to College Overview

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List of Departments User has generated.Click on Department Name to go to new set of tabs related to that Department.Manage Departments.

PS College Department List Tab

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Back to PS contact page

Back to TOC

Back to Department Overview

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Shows all Web Requests tied to a Department.Manage department name (delete or edit)View and update Program Approval via hyperlink, see what programs are in process and current contacts associated with a department; sort by header or choose to see Pending Requests Only vs all programs in the department that are on a Web Request ID.The dates in this view are when the program was created, last updated and submitted on its current web request id.

PS Department Related Dashboard

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Back to TOC

Back to Department List

Back to Department Overview

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Overview of Department Level User Tabs

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Overview of Department Level User Tabs, cont.

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Shows all programs of Department(s) on a Web Request ID; New Work Area button to create a New Program Approval.WEB ID Hyperlink takes you directly to Program Approval. Program will be “read only,” unless it is pending revision or approval.Department Name: where Web Request shows assigned Department or Campus.Pending Request ONLY checkbox checked: shows only those Web Requests in process (see header: Current Request Status); this example shows ALL.The dates in this view are when the program was created, last updated and submitted on its current web request id.

PS Department Level Dashboard

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Back to Department Overview

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PS Level 2 Department Approved Programs Tab

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Shows User those programs that are in the Approved Programs Database. User can: choose to show those programs that are

ACTIVE only (as opposed to including those that are Closed or Inactive), Sort by clicking on any header and/or use Web ID Hyperlink to look at program approval. The program will be “read only” if it is not opened for revision or renewal. The current Approval and Expiration dates are shown in this tab.

Back to TOC

Back to Department Overview

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PS Level 2 Department College Contacts Tab

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Shows all contacts associated with College/Institution, the user level of the contact and

which department they are assigned. Only user’s passwords available to view.Department level user may only update their own contact information.

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Back to Department Overview

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PS Level 2 Department List Tab

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List of Departments

at College.Click on Department Name to go to new set of tabs related to that Department.Manage Department program approval requests.

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Back to Department Overview

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On this page, the Chemistry Department related program approval requests are listed. The same logic flows through here as when all three departments came up initially. To return to the main Dashboard, go to the Work Area link in the upper left hand corner.

PS Individual Department Dashboard

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Back to TOC

Back to Department Overview

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Frequently Asked Questions

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Q: there are “blanks” under Department header on the “College Approved Programs” tab. Why can’t I choose a department here?

If the program has a Web Request ID, the Department must be chosen under “College Requests” to avoid conflict in the database.

Q: Why is a checkbox grayed out?

Certain features are only available under related tabs.

Q: Can we assign more than one person for a District (S) or College(PS)?

Yes.

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