Part One The Department of Community Engagement at Adler University First month expectations for sites include Orientation Site will notify and facilitate interns of any required HR related screening such as background checks andor ID: 588825
Download Presentation The PPT/PDF document "SJP Check-in & Time2Track Supervisor..." is the property of its rightful owner. Permission is granted to download and print the materials on this web site for personal, non-commercial use only, and to display it on your personal computer provided you do not modify the materials and that you retain all copyright notices contained in the materials. By downloading content from our website, you accept the terms of this agreement.
Slide1
SJP Check-in & Time2Track Supervisor TrainingPart One
The Department of Community Engagement at Adler UniversitySlide2
First month expectations for sites include
Orientation
Site
will notify and facilitate interns of any required HR related screening such as background checks and/or
fingerprinting.
Sites
are expected to cover costs of any HR-related
screening.
Designated
Site Supervisors must provide an orientation to interns that informs interns of the
following:
History
and Mission of the
organization
Current deliverables
The
population being
served
How
the organization’s efforts relate to Social
Justice
Skills
that interns will
learn
Intern
expectations (professional decorum, dress code, and communications)Slide3
Student acclimation to sites
Site
Supervisors are expected to introduce interns to staff to help them settle into their
placements.
Sites
are expected to determine a clean working area for interns to complete projects and tasks. It is understood that sites may have limited space in which case arrangements should be made to share working areas when
appropriate.
If
interns are to communicate within the organization’s email system, communication guidelines should be explicitly explained to interns at the time of orientation and provided to interns in written
detail.
Interns
are expected to share their available time to commit to a minimum of 8 to 10 hours per week with their Site Supervisor to develop a monthly schedule. Students complete these hours either in two half days within a week (via large blocks of time) or one full day (8 to 10 hours
).
It
is recommended that the first week of each month for interns and Site Supervisors set up a monthly schedule to follow for the purposes of staying on track with projects and student hours.Slide4
Check-ins
Please be sure to review the Community Engagement website, which includes the SJP Orientation slides as well as other important information regarding the SJP
Are there any questions or concerns thus far as you are beginning to orient students and as they acclimate to your sites?
http://communityengagementadler.info/index.php/sjp-site-mentor-role-and-responsibilities-3/Slide5
Brief Overview of Time2Track (T2T)
Time2Track is used by site supervisors to:
Approve intern hours worked
Complete mid term evaluations
Complete final evaluationsSlide6
Brief Overview of Time2Track (T2T)
Assets
Issues with the previous system
Intuitive design
Easy-sign off on student hours
Accept/Reject
Hours approved as you go
Email sent when hours
submitted
Vendor support/help videos
For supervisors and students
Current drawbacks
Clinical design
CustomizabilitySlide7
Signing-up
Checking spam
Clicking the link
Email contactSlide8
Signing-upSlide9
Signing-upSlide10
Linking with students
Student will not show until they submit hours for approvals for the first timeSlide11
Approving Hours - Main ScreenSlide12
Approving Hours - DetailSlide13
Approving Hours
Reject:
You can send the hours back to the student by rejecting them and adding notes.
The student can make the adjustments and resubmitSlide14
Approving Hours
ACCEPT:
If you accept, a banner will appear on the top.
It will also say approved on the bottom.Slide15
SJP Timeline
Placement
selection throughout September
Students begin to contact sites in September
Initial
Meetings throughout September
Students expected to begin Late September/Early
October
Students should be on site through the end of Spring Term
2017
Annual Community Engagement
Symposium May 30
th
, 2017Slide16
Next Time 2 Track Training…
The next Time 2 Track Training will focus on completing student evaluations
Scheduled for November