Team Rubicon Casual - PowerPoint Presentation

Team Rubicon Casual Refresher Training Updated 03/2017

CPC CONTACT INFORMATION Address:National Interagency Fire CenterCasual Payment Center MS 270 3833 S Development AveBoise, ID 83705Phone: 1-877-471-2262When you call us make sure you identify yourself as TEAM RUBICON! Phone Hours: Monday – Friday 0745-1615 MTFax: 208-433-6405 Email: casualpay@blm.gov Website: https://www.nifc.gov/programs/programs_PaymentCenter.html

NEXT WE WILL COVER: Eligibility, Disclosures and UnemploymentEmployee Common Identifier (ECI)Forms Packet: Profile Forms ReviewConcur User Profile Form (Direct Deposit Form)FEHB Fast Facts for CasualsConditional Offer of Federal Employee Health Benefits Form Incident Behavior FormEmergency Contact InformationSkills Questionnaire

Eligibility & disclosures Active military personnel, including those on leave or furlough, cannot be compensated from incident funds; and therefore, cannot be hired as casuals. This does not include National Guard or Reserves duty. If you are active duty, please indicate it at the top of your forms. Federal employees outside of DOI fire agencies cannot be compensated for training hours, nor can they be dispatched out for fire assignment. Casuals in positions that require special certification or license (such as emergency medical technicians, drivers, or instructors) must meet the requirements of the hiring agency and of the state where the incident is located. There are no out of country travel assignments for Casuals.

FYI: TRAINING HOURS You will only be paid for a total of 80 hours per calendar year, regardless of hiring agency. You can only be paid for a training course one time, therefore, do not register for a training course twice, unless you did not complete the course the first time. Any training over 80 hours then becomes volunteer hours. It is the AD’s responsibility to track all paid training hours. If you have a question regarding your total number of training hours contact the CPC for confirmation of training hours paid.There is no travel reimbursement for training hours.

TRAINING continued… A refresher class and WCT must be taken each calendar year for any position which has a physical fitness qualification of arduous, medium or light. These training hours count towards your 80 hour limit per year.Each year the BLM will offer different courses in addition to the FFT2 course offering and refresher class (E.g. FFT1, HECM, FAL3, Advanced Guard-Basic Air Operations and Portable Pumps and Water Use).

EMPLOYEE COMMON IDENTIFIER Know your ECI number!It is currently printed on your Employee Profile form. This number is to be used on your OF-288 (timesheet) to eliminate the use of SSN in fire camp.You still need to use your SSN on profile forms (e.g. the W-4).

IQCS FORM Write your information EXACTLY as it appears on your travel identification.The information on the IQCS form is used for Red Cards and to make travel arrangements.

PROFILE FORMS REVIEW If making a change to Federal or State taxes, circle “Request W-4” on the form and request a new W-4 from your Trainer. If a change is needed, make necessary changes next to the incorrect field. 2110 Capitan Rd, Boise ID 83701 Sign & date signature line indicating confirmation of personal information listed. Smokey Bear 4/18/XX Verify all information on this form is correct and current.

CGE USER PROFILE REQUEST FORM

CGE USER PROFILE REQUEST FORM

HEALTH BENEFITS FOR CASUALS Federal Employee Health Benefits (FEHB)AD/Casuals are eligible for coverage as of January 1, 2017 when you: Meet 130 hours per 30 day period for 90 consecutive days

FEHB FAST FACTS

FEHB 130 hours per month for 90 consecutive days60 days to enrollPremiums: you are responsible for approximately 30%; the government for 70% Coverage for 28 days, plus additional 31 day extension of coverageYour premium portion will be deducted from your future payments If you do not work again due to end of season, you will receive a bill for collection; the payment can be paid in full to IBC Eligibility Payment Responsibility

FEHB PROCESS Complete name, SSN, phone number and email address A box must be checked indicating you “ELECT” or “DECLINE” health care benefits when you become eligible Sign and date the form

INCIDENT BEHAVIOR FORM

EMERGENCY NOTIFICATION RECORD

SKILLS QUESTIONNAIRE This is a form that we use to identify other positions within the Wildland fire community that you may be well suited for. Indicate “Yes” or “No” if you are interested in being contacted by a local dispatch center in your area to be used as a resource for an emergency situation. Just check the box next to items that you have experience or training in.

DISPATCH CENTER CONTACT INFORMATION Cody Interagency Dispatch Center Phone Number: 1-800-295-9954 Email: codydispatch@gmail.com You should only call the dispatch center if: You need assistance in updating your availability status You have been contacted/ordered by dispatch You are in travel status and need assistance

WHAT IS AVAILABILITY? Ready to leave your location within 2 hours of receiving a call from dispatch. This means personally, you have job/family/pet needs all taken care of. If you do not answer, dispatch will leave a message and continue to the next person on the list. It is your responsibility to ensure that: Dispatch has your CORRECT contact information. This includes home, cell, work and email. If your contact information changes you need to notify the CPC and Cody dispatch center. Do not try to negotiate for less than a 14 day assignment plus travel . If you cannot commit for a full 14 days then you need to status yourself as unavailable.

Requesting an Account to Self-Status in ROSS 2017 “ Applications Requested ” tab (fields with an * are required): Application Access: WSR-Web Status (ROSS) Instance: PROD (Standard) For all Team Rubicon Regions (new for 2017) Contact’s First Name = Cathy Contact’s Last Name = Hutton Title = Cody Interagency Dispatch Center Manager Phone Number = 800-295-9954 Email = cmicek@blm.gov

HOW DO I MAKE MYSELF AVAILABLE? You can call your dispatch center and ask them to set your status as “available”. You can obtain the ability to self-status utilizing the ROSS program. You will always want to select National. The handout provides instructions on how to get access. Benefits include: You can see your contact information You can see what your current status is You can change your status as often as you want, you do not have to rely on the dispatch center to change it (they could be closed or very busy)

MOBILIZATIONGETTING CALLED UP Dispatch will notify TR of resource needs. TR will post BLM Roll Call on TR website. TR member if available, will call Cody dispatch center or use the self status function in ROSS to confirm immediate availability. Cody dispatch center will call you to fill an order. It is important to meet the date and time needed, which means being ready to leave within 2 hours of the call. If this cannot be met the order will be filled with someone else or returned to the system to be filled elsewhere.

MOBILIZATIONORDERING PROCESS If the mode of transportation to get to the incident is by air, dispatch will make those arrangements for you. If you accept an assignment, but are not at your official home jetport, you must contact the CPC immediately to notify us of your location. Failing to do so can result in unpaid travel reimbursement. When you are confirmed as a resource, Cody dispatch will email : Resource Order Flight Itinerary The CPC will email: Fire Assignment Reminders Travel Worksheet Single Resource Hire Form (if you are not a crew member)

MOBILIZATIONORDERING PROCESS CONTINUED… Rental cars can be used if approved on the Resource Order. You will initially be responsible for this cost on your personal credit card. You will be reimbursed through the travel process. Make sure that you do not add extra expenses onto a rental car agreement, they are not reimbursable. 1.) GPS devices- Always DECLINE unless it is authorized on the Resource Order 2.) Car insurance- Verify GARS insurance at $5 a day is on your invoice when you pick up the rental vehicle; DECLINE all other insurance offers 3.) Always return the vehicle with a full gas tank; never opt to have the rental agency refuel the car, this service is non- refundable

Always contact dispatch to notify them of the situation.If you are at the airport, work with the airline to reroute your travel to the destination point. Always be prepared to cover any unexpected expenses if you are delayed, such as hotel accommodations/meals. MOBILIZATIONWHAT TO DO IF YOU MISS A FLIGHT

MOBILIZATIONWHAT YOU NEED WHEN REPORTING TO AN INCIDENT Copy of Resource Order Assignment name & numberSpecific location of the fire Location of the check-in point Reporting time Any special communication instructions (Information is available on the Resource Order) Red Card Driver’s license or official photo ID used for travel ECI number Single Resource Casual Hire Form (not on a crew)

Resource Order Verify the incident name in Block 2. A descriptive location of where the fire is located will be indicated. An ETA will be indicated. Resource Assigned: Ensure your name is indicated. If “pending is listed, you need to notify dispatch and request a complete Resource Order.

When you have arrived at your destination airport you will call the incident to find out what travel arrangements have been made to get your from the airport to the incident. More detailed Reporting Instructions will be listed to locate the incident. Resource Order Mobilization Details A Special Needs block will identify additional authorized needs such as a rental car.

RED CARDS Date Red Card is printed. Date Refresher Course must be completed by. Remember each year you must take a Refresher training course. This IS NOT your ECI number, but rather your IQCS number. Fitness level and date Pack Test credentials expire. Qualification Status, Position Code and Description. Certifying Official’s signature. Position expiration date. You must bring your Red Card to every incident! A sticker will be placed on your Red Card with your name and ECI #. Bear, Smokey ECI 123456

RED CARDS After completion of an incident, it is your responsibility to complete the Experience Record on the back of the card. Experience history will then be entered into the IQCS system at the end of the year to record and retain an updated history of your qualifications and experience. Make sure you receive an evaluation at the end of each incident. Submit copy to CPC upon return. If you are hired as a FFT2 and perform as an EMT at an incident, be sure to record the EMT experience . When your fire season has come to an end, send the CPC an updated copy of your Experience Records.

WHEN REISSUED A RED CARD DURING FIRE SEASON When receiving a new Red Card due to a change in your qualifications: Either transfer Experience Record information to the new Red Card, or Submit the Experience Records of both Red Cards in your possession at the end of fire season to update your qualification/experience records. FYI - At the end of each assignment, an evaluation should also be given to each Casual from the crew boss. This evaluation must be forwarded to the CPC to update your IQCS records.

SINGLE RESOURCE CASUAL HIRE FORM If you are sent out alone as a Single Resource Hire (not as a FFT2 or FFT1) the CPC will email you a completed Single Resource Hire Form. It is a required form at the fire along with your Red Card and Resource Order Form. You will need to sign and date the form prior to checking in.

CREW TIME REPORT(CTR SF-261) The CTR SF-261 is the initial timekeeping document. Verify your name is listed along with an AD class. Crew name and number are identified at the top of the CTR, in addition to the hiring agency, fire name and fire number. All on-shift time should be indicated including time of actual work, ordered standby, and compensable travel time. Military time is used on all time records. The Incident Supervisor will certify CTRs for each operational period. After having been signed by the appropriate approving official, the original CTR is then submitted to the Time Unit in order to facilitate time recording on the individual OF-288s.

OF-288/timesheet Verify your ECI and Name are correctly indicated. Note: $100 BOOT STIPEND---Will be applied automatically once qualified. After signing your OF-288, make sure that a Time Officer signature is present. Cost Code: For most incidents, the only thing we need to process your time is the Fire Code. Ensure the Position Code is present.

DEMOBILIZATION The demobilization process works in reverse of the mobilization process. The dispatch center where your assignment is located will make travel arrangements for your return to your home airport. Once you have returned from assignment, call Cody dispatch center and let them know you are home and your availability status. If at any point you elect to deviate from the travel arranged (i.e. stay an extra couple of days or stop enroute a couple of days to vacation) your travel is terminated at that point and you will be responsible for any costs incurred at point of deviation.

REASSIGNMENTS If your assignment does not last 14 days and you would like to be reassigned, you need to work through the Incident Management Team (IMT) to let them know you are available for reassignment. If there is not an IMT, contact the dispatch center where you are located (Block 8 on the Resource Order). Do not contact Cody dispatch center . They do not have access to you for mobilization purposes until you are released and home again. Once you receive a reassignment you should obtain a new Resource Order and information from the dispatch center on travel arrangements.

Travel Worksheet This form will be completed by either you or your crew boss. Name of crew and crew boss are indicated here. Verify your name is listed. Indicate Dates. Indicate the dates to be reimbursed for M & I/E, the city/state of where you spend the night, and the 4-digit fire code. Indicate all out of pocket expenses. Keep your receipts! Indicate hotel information. Point of Information…parking expenses at an airport cannot exceed what it would have cost to take a taxi to and from the airport. Start & End location will usually be your home. Indicate what meals were NOT provided by the government.

TRAVEL & REIMBURSEMENT The Travel Worksheet will be used for reimbursement of travel expenses.Know your per diem rates-always ask for a government rate !A justification must be submitted for any expense over per diem . https://www.gsa.gov/portal/content.104877 Indicate if you paid for a hotel room by entering the amount paid, otherwise indicate if the crew boss paid for the room.

TRAVEL & REIMBURSEMENT continued.... The Travel Worksheet must be emailed to casualpay@blm.gov within 5 business days of your return from an assignment. Copies of ALL receipts must be included: All receipts for travel expenses except receipts for meals/groceries Flight Itinerary with travel amount Resource Order form

TRAVEL & REIMBURSEMENT continued.... A travel voucher will be emailed to you within 5 business days of submission.The travel voucher must be signed by you and returned by email to casualpay@blm.gov. The travel reimbursement payment is separate from your time and attendance payment. There will be some circumstances where your travel will be reimbursed on the OF-288.

Seasonal JOBS Upon completing a seasonal job: Have your direct supervisor move you to INAC in IQCS immediately upon completion of the assignment.Contact the CPC and request to be moved back to Cody dispatch center in order to be picked up for a late season AD assignment.

Position Task Book (PTB) Firefighter Type1(FFT1)Prerequisite Experience: Satisfactory performance as a FFT2Required Training/Experience:(RT-130) Annual Fireline Safety Refresher (S-131) Firefighter Type 1(S-133) Look Up, Look Down, Look Around + Completion and Certification of FFT1 PTB Physical Fitness Level: Arduous

Position Task Book (PTB)What is a Task Book Task books document on the job training .Each PTB lists the competencies, behaviors and tasks required for successful performance in specific positions. Trainees are evaluated during this process by qualified evaluators:performance will be documented for each task by the evaluator’s initials and date of completion a n Evaluation Record will be completed by all evaluators documenting the trainee’s progress after each evaluation opportunity Successful performance of all tasks, as observed and recorded by an evaluator, will result in a recommendation to the Fire Management Specialist that the trainee be certified in that position.

Position Task Book (PTB)Time Frame for Certification A PTB is typically good for 3 years from the initiation date.It is important to note that fire activity/Resource Orders and trainee’s availability can vary from season to season, therefore, it may take several seasons to gain enough experience to become fully qualified .What this means to you is : Fire complexity levels vary from incident to incident It is important that each trainee has quality performance experiences in multiple settings while working towards certification

FFT1 TASK BOOK Cover Page

FFT1 TASK BOOK Verification/Certification Verify legibility of evaluator’s printed name!

FFT1 TASK BOOK Common Tasks Evaluation Not all tasks will be completed during one evaluation/incident, incomplete tasks can be evaluated at a later incident. Tasks can be evaluated multiple times.

FFT1 TASK BOOK Common Tasks Evaluation It is your responsibility to verify the evaluator’s name is legible in the task book. Names are entered into the IQCS system. If a name cannot be entered, then the experience cannot be entered. Keep personal copies of TB!

RECORDING QUALIFICATIONS As an AD, it is your responsibility to submit all evaluations, course certificates and/or state licenses to the CPC in a timely manner at casualpay@blm.gov. Email copies of all documents. Email copy of the Experience Record on the back of Red Card at the end of fire season. Upon successful completion of a Task Book, a Red Card committee will review and recommend certification of position. The Fire Management Specialist will authorize the position being added to the Red Card. A new Red Card will be printed and distributed. You are responsible for maintaining copies of all certificates, licenses, and PTBs. Electronic systems can fail, just remember the burden of proof is on the individual.

HELP! If at any time while on assignment you need help or guidance concerning mobilization, reassignments, travel issues, etc., call Cody dispatch center and they can provide assistance. The CPC is available to assist you with all other questions.

2018 Medical Standards Examination What are Medical Standards Exams?Medical examinations will be required for ALL arduous duty wildland firefighting positions prior to participating in the pack test and in order to receive a Red Card (FFT2, FFT1, HECM, FAL3).The purpose of the examinations are to determine if the firefighter is medically qualified to perform the full range of duties at any time, any place, and in any strenuous situation.

2018 Medical Standards Examination What does this mean to you?The examination will be administered by a locally contracted medical provider through Comprehensive Health Services (CHS). The medical exam is given once every 3 years. You are required to self-certify in the years between exams.You will answer an online questionnaire and they will schedule the appointment for you. The appointment can take up to 3 hours to complete.

2018 Medical Standards Examination Allow 5-6 weeks for the completion of the exam and qualification process.If an individual receives a determination of “Not Qualified”, the CPC will initiate the Risk Mitigation/Waiver process. This is a complex process, therefore it is very important that all examinations are scheduled during the months of Oct-Dec.Exams are paid for by the government. You are not paid for your time while taking the examination as it is considered a condition of hire.

2018 Medical Standards Examination Email Notification Watchout The CPC will email everyone in early October. If you plan to keep your Red Card current in 2018 (e.g. Pack Test and Refresher), we will request a response from you to set up a Medical Standard Examination during the months of October-December. All examinations must be administered prior to taking the Pack Test and/or training in 2018. Watch for this email from the CPC in October 2017.

THANK YOU!