The Top Five Apprenticeship Funding Errors and how to avoid them! - PowerPoint Presentation

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The Top Five Apprenticeship Funding Errors and how to avoid them! - PPT Presentation

KATO wwwsrfconsultancycouk infosrfconsultancycouk December 2014 Who are SRF Experts in Education Risk Management amp Funding Optimisation Making the Complicated Simple Over 75 million in SFA EFA funds monitored ID: 788856

fs1 learning start aim learning fs1 aim start fs2 error risk funding jan delivery audit framework core functional apr

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Slide1

The Top Five Apprenticeship Funding Errors and how to avoid them!KATO

www.srfconsultancy.co.ukinfo@srfconsultancy.co.uk

December 2014

Slide2

Who are SRF?Experts in Education Risk Management & Funding Optimisation

“Making the Complicated Simple”Over £75 million in SFA / EFA funds monitoredRecord of First Class Performance at SFA AuditKnowledge of RulesKnowledge of what works in the fieldMonitoring, Internal Audit, Strategic Advisory, DSAT Analysis

Slide3

The Impact of ErrorRisk Management is of paramount importance for any Provider

Individual Funding Value Impact Contractual Impact‘Assurance over the accuracy and compliance of data’Risk increased in partnership arrangementsA single funding error can result in significant action

Slide4

Common ErrorsWhat are the common errors at audit?

The real risks? (1) The live withdrawal (2) Rogue staffThere are four stages where error can occurSolutions? Effective Monitoring and Efficiency in delivery

Slide5

Common Errors

Pre-StartEligibilitySuitabilityPrior Learning “APL”RPLEnrolmentEmployer dataFee Status

ILR complianceInitial AssessmentIAG

Start

Learning Agreement

Apprenticeship Agreement & Hours

Setting the planned end date

Delivery Location

Individual Aim Start

ILR Entry

Activity

Meeting the start

threshold

Evidencing ongoing learning

Timescales for contact

Identifying learners at risk

Learning Support

Slide6

Common Errors

EndIdentifying last attendanceTimescales for identifying Aim AchievementFramework achievementMinimum DurationsILR entry

Slide7

Core Error 1Recognition of Prior Learning

Credit Transfer & Unit Exemption “APL”Uncertificated learning , pre-existing knowledge that allows for the offer of assessment not requiring a course of learning In Apprenticeship = direct reduction in fundingDirect reduction in all instancesWe recommend: Skills Analysis commenting on competency

Personal Learning Record from Learning Record ServiceMaking APL identification a key part of start audit

Slide8

Core Error 2Transferable Skills

Presence of grade D / E GCSE achieved 2012 onwards and impact on level 1 functional skillPresence of grade A-Cs in five years prior to start and impact on level 1 and 2 functional skillsOpportunity for reducing framework duration for 19+ provisionImpact of 14/15 rules on working toward level 2 if level 1 heldWe recommend:Use of the Personal Learning RecordClear capture at sign up

Slide9

Core Error 3Starting the Programme

Correct start dates for the individual aimsAppropriate evidenceConsistency within documents“…The date that a learner has started a learning aim is the date on which the activity directly related to the learning aim has begun. Induction, prior assessment, diagnostic testing or similar activity is not part of the learning aim and is not treated as the start of learning.”We Recommend:Clear start activity linked to units

Slide10

Core Error 4Planned End Dates

Apprenticeship Example - Full Framework

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

AugCCCCCCCCCCCCKKKKKK

FS1

FS2

C = Competency Aim

K = Knowledge Aim

FS = Functional Skill

Slide11

What’s your delivery method?

Full Framework – Funding Example £

SepOct

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

200200200200200200200200200200200200200100100100100100100100

600300428364364

364

264

328

2642642642649001328169220562420268430123276354038044068

So by January £2056 has been earned

Slide12

What’s your delivery method?

Full Framework in the field

SepOct

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

CCCCCCCCCCCCKKKKKKKKKK

FS1

FS2

FS2FS2FS2FS2

C = Competency Aim

K = Knowledge Aim

FS = Functional Skill

Slide13

What’s your delivery method?

Full Framework – Funding Example £

SepOct

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

20020020020020020020020020020020020020053535353535353535353

48484848484848506

253

253445349349349349349349759101212651518196323122661301033593708

4068

So by Jan £1518 has been earned (£-538) 26% diff

What if the functional skills were not required at all?

Slide14

Core Error 5Identifying Learners at Risk

Identifying withdrawals promptlyAnalysis of Contact GapsThe four week riskHow do you identify at risk learners? Timescales for receiving and processing informationWhen do you take action? Why do learners leave? The risk of the rogue agent

Slide15

In SummaryUnderstanding where risk exists is the start

Question what are your organisations significant risksWhat other risks are there? What else can we do? Additional Seminars availableLearning Support Development ConsultancyProgramme Audit

Slide16

Questions?

Note: For SRF’s Internal audit services and other products see

www.srfconsultancy.co.uk