September 21 2016 Agenda I tem 1 WelcomeIntroductions Name Organization Role or title Agenda I tem 2 Start Point Take a single postit List most important issueconcern you have about the work ID: 720533
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Slide1
Principal Project Advisory Team
September 21, 2016Slide2
Agenda I
tem #1: Welcome/Introductions
Name
Organization
Role or titleSlide3
Agenda I
tem #2:
Start Point
Take a single post-it
List most important issue/concern you have about the work
Keep it anonymousSlide4
Agenda I
tem #3: Platform
Charge, deliverable, and success criteria
Starting assumptions
Only consensus recommendations emerge
To do this work well, the team needs relevant data
Handle sensitive data appropriately
Note: Unless Team concludes otherwise, this will guide our work.Slide5
Agenda I
tem #4: Norms
Minutes reflect official account
Jointly support what we help create
Reach consensus using an established process
Meetings are held in public but are not meetings of the public, i.e., the conversation is solely among Team members
“No stripes” - members and contributions valued equally
To responsibly handle sensitive material, disclose if & when results are preliminary (forgo non-disclosure statements)
Note: Unless Team concludes otherwise, this will guide our work.Slide6
What process do we use to reach consensus?
Fist to Five
When considering an option, the goal is to find something that every
Team
member can live with and support.
When co-chairs call a question, members show hands to show support.
Those who hold up 5 fingers support the option enthusiastically
Those showing 4 fingers indicate the option is good but not perfect
3 fingers means “it may not be ideal but I can live with it & support it”
2 fingers means “I cannot live with it ‘as is’”
1 finger means “A larger reservation prevents me from supporting it”
Showing a fist means “I cannot support it, as a matter of conscience.”
Note: The options that survive and are forwarded as enjoying consensus support are those for which every Team member shows 3, 4, or 5 fingers. Those who show a fist, 1, or 2 fingers will be asked, “What would it take to make this something you can live with and support?”Slide7
Agenda I
tem #5: Housekeeping
Notebook contents
http://www.nysed.gov/schools/principal-project-advisory-team
How do we stem “mission creep?”
Lock in agreements, record them in minutes, and post them prominently
Avoid revisiting decided issues; so cross each proverbial bridge once.
Use a “Parking Lot” to record promising ideas that are beyond our charge
Avoid trying to cure world hunger, refrain from prescriptions beyond charge
Note: Unless Team concludes otherwise, this will guide our work.Slide8
Agenda I
tem #6: Team Workouts
To achieve as a team, do we agree to be reasonable and flexibly?
Review results from the “Start Point” opening exercise
Ladder on the right wall; what is the problem we are trying to solve?
Takeaways from “if you could have what you want in a program . . ?”
Data by source: as a 3-some, review findings from graphed surveysSlide9
To achieve as a team, do we agree to be reasonable and flexible?
Does each of us agree to subordinate self-interest so we achieve our objective and accomplish as a team what no one of can alone
?Slide10
What can we learn from “Start Point” exercise?
Each comment can be classified into one of four categories
Mission: What business are we in?
Power: Who decides and how?
Structure: What roles, schedules, and rules guide action?
Resource: What are the requirements of people, time, money, & tools?
Conversations can tend to dwell on lower levels (resources)
To avoid headwinds, instead focus
convo
on top level (mission)
Progress will be difficult until agreement is reached on mission
Once there is agreement on mission, other things all into placeSlide11
Getting the Ladder on the Right Wall
What problem are we trying to solve?
Turn to your neighbors to form a group of three
Consider slides 6-8 from the Sept. 12, 2016 Board presentation
D
escribe what, if anything, is missing from the problem statement
If you identify something (and agree to it) record it on chart paperSlide12
Takeaways: “If you could have what you want in a program to prepare school leaders, what would you have?”
Work individually and silently
Review the table of member responses to the homework prompt
I
dentify two important “takeaways” from the homework
Turn to your two neighbors to form a group of three
Compare notes on your “takeaways”
Reach as much consensus as you can on rank ordering of takeaways
Write the consensus list on chart paper and place it on the wall
Be ready as a team to report outSlide13
Data by Source
Turn to your two neighbors to form a group of three
Review the graphs found in Section 8 of your notebook
These are the “Preliminary Results from a Field Test of a Survey”
Identify patterns that are interesting, surprising, or noteworthy
Record at least one observation worthy of conversation (8 ½” x 11”)
Be ready to summarize your team’s observations during whole groupSlide14
Agenda I
tem #7: Save the Date
If needed, shall we identify a couple future meeting dates now (in the event that we find later that we want to convene to wrap it up)?Slide15
Agenda I
tem #8: Adjourn