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All rights reserved.. Griffin . User Manual for Supplier. (ASN only). – . Version . 2.0. Last Updated on Nov 05, 2015. 1. Table of Contents. POE Shipment for Stein Mart…………………………………………………………. 3. ID: 709310 Download Presentation

Presentations text content in Copyright © 2013 Yusen Logistics (Hong Kong) Limited.

Slide1

Griffin User Manual for Supplier(ASN only)– Version 2.0

Last Updated on Nov 05, 2015

Slide2

Table of Contents

POE Shipment for Stein Mart…………………………………………………………. 3Operation Flowcharts and Time Frame ………………………………………………. 4Login ………………………………………………………………………………….... 5-6Information and User Profile …………………………………………………………. 7-8ASN

Entering Ocean ASN Information …………………………………………………… 9-18 Editing Ocean ASN Information …………………..………………………………… 19-21Update Container Event……………………………………………………………….. 22-27Contact Information…………………………………………………………………… 28Appendix I Registration Form………………………………………………………….

29Reports

Printing Shipment Report …..……………………………………………………….. 30

Griffin User Manual for

Suppliers – Version 2.0

Slide3

Griffin User Manual for

Suppliers – Version 2.0

POE shipment for Stein Mart

Slide4

Griffin User Manual for

Suppliers – Version 2.0

Operation Flowchart and Time Frame ....

Suppliers are required

submit ASN within three (3) business days after vessel sailing.

Enter Shipment ASN

(Ocean)

Print Shipment Report

Create Service Provider master (if applicable)

Slide5

Griffin User Manual for Suppliers – Version 2.0

Yusen Logistics Griffin Supplier Portal :

http://griffin.hk.yusen-logistics.com/easn2/

To gain access, registration is required. Please request a copy of the registration form from Laurie

Staugaitis

(

laurie.staugaitis@us.yusen-logistics.com

) to obtain login ID and password.

A few points to note :

For best results, please use Goggle

Chrome, Firefox and

Microsoft Internet Explorer version 10 or above in accessing our Griffin system.

Browser

pop-up blocking function may impact performance of the system operation, it is necessary to configure your browser to allow pop-up from our website.

Slide6

Griffin User Manual for Suppliers – Version 2.0

Once login, the following screen will appear.

By clicking > , the screen will drill down to the following Sub-Menu.

Click the Menu icon , you will see the following Main Menu.

Slide7

Information and User Profile ....

Griffin User Manual for Suppliers – Version 2.0

For first time user, it is recommended to go to the ‘

Information

’ menu and then select ‘

Useful Document

’ option to download system manual and see other useful information available in the system as shown below.

Under

‘Useful Document’

click the file hyperlink

to download the document. E.g. User Manual

Slide8

8Information and User Profile ....

Slide9

Click on ‘Ocean ASN’ Sub-Menu, select ‘

Enter New ASN’ option to see the following screen.

Entering Ocean ASN Information ....

Griffin User Manual for Suppliers – Version 2.0

Once you have entered all the required information,

lick on the ‘

Enter B/L to this Sailing

’ to enter B/L information.

Slide10

10Note 3 (Vessel , Ship Window & Remark): If the B/L vessel name cannot be searched from YL system by clicking on icon , please key in and select ‘A vessel’ in ‘vessel’ field. Then please key in the actual B/L vessel name in ‘Remark’ field.Vendor will also key in the ship window in the ‘Remark’ field.

Note 1 (Move Type): Please select All Water Service (AWS)

if your shipment is terminating at a final destination on a U.S coastal port (East/West). (e.g. A shipment going to New York port and terminating at New York)

Port of Loading

Port of Discharge

Port of Arrival

Note 2 (Delivery in Destination):

Please select ‘Port’ move for POE shipment

Griffin User Manual for

Suppliers – Version 2.0

Slide11

11B/L number Entry3. Input B/L number including SCAC# e.g.NYKS111111111, COSU222222222, MAEU333333333, HJSC444444444.

Griffin User Manual for

Suppliers – Version 2.0

Slide12

124. Click and select broker from the drop down (by icon). If broker is not listed in the drop down, click on ‘Add Notify’ to create a new record.

Notify Party Entry

Note 4: Notify Party record can be created under the tab of ‘Service Provider’ at the home page under Master Setting. .

Griffin User Manual for

Suppliers – Version 2.0

Slide13

13Please select ‘Notify Party’ as service role.

Griffin User Manual for

Suppliers – Version 2.0

Notify Party Entry

Slide14

145. Click ‘Add Container Loading’ to add container information to the B/L.

Griffin User Manual for

Suppliers – Version 2.0

B/L number Entry – Add Container

Slide15

156. Input all necessary information (marked with *). For the fields with , data must be searched by clicking

on the icon after entering the partial name. Also indicate whether or not the shipment contains dangerous goods.

Note 5 (Service Type in Origin): Door - If you contracted with the carrier to pick up the cargo at your facility.Port - If you delivered the cargo to the port facility.

Note 6 (Load & Delivery Type):

Load Type - CY: At the origin, if all the cargo was loaded into

the Container by you at your facility.

- CFS

: If you delivered

cargo to a CFS.Delivery Type - CY: Full container going to one location in the US. Stein Mart only allows full container shipments so this option must be selected. - CFS: Stein Mart does not allow. Please do not select.

Note 5

Note 6

Griffin User Manual for

Suppliers – Version 2.0

B/L number Entry – Add Container

Slide16

167. Input all necessary information ,PO #, SKU # (enter Stein Mart SDC information in Lieu of SKU # -[example 952, 953 or 954] ), cargo description,

# of cartons, cargo volume, cargo weight & cargo quantity (units) for each, which is marked with *. For the field of ‘Cargo Description’, user can click to add or delete rows by icon. 8

. To add additional PO/item line(s), click ‘Add New Line’ for entering item without booking.9. If the added PO/item line needs to be deleted, please click ‘delete’.

Note 7:

Use to adjust sequence of each item line (up and down). Bottom item = tail loaded

10. Go back to the top of the page. Click ‘Save’ after adding all POs/items for the container.

Remark: It is the end of e-ASN entry if there is single container on a B/L, and single B/L on a Sea Shipment Ref#.

Griffin User Manual for

Suppliers – Version 2.0

B/L number Entry – Add PO/SKU

Slide17

1711. If there are multiple containers on a B/L, please click ‘Add Container Loading’ to add additional container information to the B/L. Please repeat point 5 to point 9 to add container information. Click ‘Close’ after entry.

Remark: Each e-ASN starts with a Sea Shipment Ref# (generated by YL system automatically). There can be multiple B/L under a Sea Shipment Ref#, multiple containers on a B/L, multiple PO’s on a container, and multiple SKUs on a PO.

Griffin User Manual for

Suppliers – Version 2.0

Adding Multiple Containers

Slide18

1812. If there are multiple B/Ls on a Sea Shipment Ref# (i.e. with same carrier/vessel/POL/POD/POA/ETD/ETA), please click ‘Enter B/L to this Sailing’ to add additional B/L information. Please repeat point 3 to point 11 to add the B/L information. Click ‘Save’ after entry.

Griffin User Manual for

Suppliers – Version 2.0

Adding Multiple

B/Ls

Slide19

191. Sea Shipment Ref # is required to input to recall the shipment record. User can click on icon to search the Sea Shipment Ref# (which is generated by YL system previously) for modification. If user cannot recall the corresponding Sea Shipment Ref#, please go to ‘Lookup B/L#’ tab to search the number by entering B/L#.

Griffin User Manual for

Suppliers – Version 2.0

E-ASN Modification

Slide20

202. Click ‘Edit / Delete’ to edit or delete B/L and/or container content.

Griffin User Manual for

Suppliers – Version 2.0

E-ASN

Modification (cont.)

Slide21

3. Click ‘Edit’ to modify the content of the container (if needed)5. Click ‘Delete’ to delete the container from the B/L (if needed)

4. Click ‘Change B/L No.’ to amend existing B/L number (if needed)

Griffin User Manual for

Suppliers – Version 2.0

E-ASN

Modification (cont.)

Slide22

Stein Mart vendors are required to enter Terminal Location and Delivery Order# when available via the Update Container Event Screen. This must be completed no later than 3 days prior to vessel’s arrival at destination port.URLhttp://www.yl-griffin.com/icis/login.htm Login InformationUser: stmchb

PW: stmchb15NOTE: PASSWORD IS GENERIC AND MUST NOT BE CHANGED.22

Griffin User Manual for

Suppliers – Version 2.0

Update Container Event

Slide23

23Type in user name and password as provided by Yusen Logistics

Griffin User Manual for

Suppliers – Version 2.0

Slide24

24Click “Tools” to start the process. Then from the drop down menu select My Profile, and Update Container Events.

Griffin User Manual for

Suppliers – Version 2.0

Slide25

25Enter the container number in the text box, and click Update Events

Enter the container number in the text box, and click Update Events. This must be completed no later than 3 days prior to vessel’s arrival at destination port.

Griffin User Manual for

Suppliers – Version 2.0

Slide26

26Enter the Terminal Location and Delivery Order (DO) number and click save.

Griffin User Manual for

Suppliers – Version 2.0

Slide27

Vendors are required to email a copy of the delivery order, packing list, LFD and SDC breakout by container to transportation@steinmart.com no later than 3 business days prior to vessel’s arrival at destination port. 27

Slide28

28Please contact above parties if you have any inquiry regarding Stein Mart requirement or Yusen Griffin Lite Supplier Portal .

Griffin User Manual for

Suppliers – Version 2.0

Contact Information

Slide29

Griffin User Manual for

Suppliers – Version 2.0

Appendix 1 – Registration Form

Slide30

Griffin User Manual for Suppliers – Version 2.0

Printing Shipment Report ....

Click ‘

Report

’ from Sub Menu and select ‘

Shipment Report

’ option to see the following screen.

A selection of printing the report by Input Date, by Departure Date, by Shipment Ref #, by B/L No., or by Container No., is available. Click on ‘

Excel

’ or ‘

PDF

’ button after selecting the needed criteria, the following report

will then be generated