Unit Chief Evaluation and Performance Review The most serious mistakes are not being made because of wrong answers The truly dangerous thing is asking the wrong question Peter Drucker ID: 780379
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Slide1
Patty BroersResearch CoordinationUnit Chief
Slide2Evaluation and Performance Review
Slide3“The most serious mistakes are not being made because of wrong answers. The truly dangerous thing is asking the wrong question.” Peter Drucker
“One of the great mistakes is to judge policies and programs by their intentions than their results.”
Milton Friedman
“True genius resides in the capacity for evaluation of uncertain, hazardous, and conflicting information.”
Winston Churchill
Points to Ponder
Slide4Contract Research
Organizational Structure
David Lippert
Engineer of Materials and Physical Research
Amy Schutzbach
Engineer of Physical Research
Research Coordination Unit
Patty Broers - Research Coordination Manager
Tom Bukowski – Graduate Public Service Intern (GPSI)
Slide5ICT Administrative Structure
Slide6Quarterly reportsIDOT approval of subcontractors
IDOT approval of work plans/budgets before work can begin
Interim deliverables and final report
Semi-annual evaluations – TRP/PI
Intergovernmental Agreement Requirements
Slide7Research Problem Statement
Semi-annual solicitation
Slide8Key Element: IDOT Sponsor/Champion
Slide9Key Element: Clearly Identify Benefit to IDOT
Slide10IDOT’s ICT Executive Committee Organizational Structure
Traffic/Roadside
Public/Intermodal
Transportation
Environment
TAG’s
as
appropriate
BMPR
Executive Committee Members – Directors of Offices/Divisions within IDOT, one member from FHWA, ICT Director
Structures
and Bridges
Safety
Planning
Construction
Pavement & Materials
Slide11Determine research needs:Review and/or create problem statementsPrioritize/recommend to executive committee
Appoints technical review panel to oversee funded research
Technical Advisory Group (TAG) Activities
Slide12Evaluate RFP submittals and select researcherProvide technical expertiseDevelop an implementation plan
Communication
Review quarterly progress reports
Evaluation – semi-annual and close-out
Champion implementation of research findings when possibleTechnical Research Panel (TRP) Activities
Slide13Required for each projectPlan should identify: Needs and benefits
Primary panel members to oversee research
Ad hoc members as project progresses needed to promote implementation
Interim deliverables
Necessity for upper management close-out
Implementation Plan
Slide14Developing Evaluation Tools
Slide15RFP Evaluation Oversight panel evaluates
:
Research team
Proposal approach
Strengths/WeaknessesEquipment/Facilities
Slide16Project Dashboardhttp://ict.illinois.edu/IDOTprojects.asp
Connected to web-based quarterly reports
Slide17Quarterly Report
Web-based
Automatic notifications
TRP chair
comments
Slide18Principal Investigator Evaluation
Deliverables, communication, and timeliness
“Needs Improvement” justification
PIs similarly evaluate TRP
Slide19Principal Investigator Evaluation of Oversight Panel
Panel Evaluation
:
Good
communicationClear objectivesTimely
report review
Slide20Series of questions by e-mailRate success of research (1–low to 5–high)Explain results expected and deliverables received
If applicable, describe what was not accomplished
Indicate implementation actions taken
Improvements that could be made in the future regarding similar research
Close-out Evaluation
Slide21Administrative Performance Evaluation
Evaluate
:
Timeliness
ResponsivenessCommunicationProblem resolution
Slide22Monthly meetingsMinutes that include action itemsKey issues:
Project meeting issues
Discuss semi-annual evaluations
Budget concerns
Investigator selectionAdministrative Meetings
Slide23Abraham Lincoln Presidential Library and Museum
The Lincoln Family
Illinois Old Capitol Building