Overview of Academic Staff Title Change Process - PowerPoint Presentation

Slide1

Overview ofAcademic Staff Title Change Process

Office of Human Resources

March 2019

Agenda

Highlights

Eligibility

Criteria for each series

Determining time in position

Process

Compensation

Denied requests

Questions

Title Change Highlights

Open to eligible employees in the Academic Staff classification

Typically happens annually in the spring and along with regular performance review

Recognize years of service and natural progression within a title series

Ensure scope of work is appropriately reflected in title and compensation

Criteria and process outlined in policy (

ACS 9

&

ACS 10

)

Applies to employees at all three campuses

Eligibility

Classified as Academic Staff

Meet the degree and/or experience requirements

Demonstrated career progression and satisfactory performance

Submit requirements on checklist by deadline of

April 1, 2019

(exceptions made for those on Leave or FMLA)

Instructional Academic Staff

Refer to

ACS 9.1

for full list of qualifications

Clinical Appointments - CON

Refer to

ACS 9.1

for full list of qualifications

Professional Academic Staff – Professional Title Series

Refer to

ACS 9.2

for full list of qualifications

Professional Academic Staff – Program Manager SeriesDependent

on

scope

of position and

not time

in position

Requires

Position Questionnaire

to be completed

Employee completes majority

Supervisor must review and respond to any perceived discrepancies

Areas of disagreement are documented and submitted along with request

Uses a scoring system to help determine scope

Professional Academic Staff – Program Manager Series

Refer to

ACS 9.2

for full list of qualifications

Professional Academic Staff – Director Series

Refer to

ACS 9.2

for full list of qualifications

Determining Time in Position

Instructional Academic Staff:

Part time appointments have longer time in title requirements

Years based on title effective 9/1/19 (9 month contract)

Professional Academic Staff:

Policy does not distinguish between part time and full time

Years based on title effective 7/1/19 (12 month contract)

Breaks in service do not reset years in title for any progression

except

Senior Lecturer

Employees in dual roles can submit requests for each role

Credit

for time at other UW institutions

counts

if employee was in same

title

Process

Eligibility verified with Unit Business Officer (UBO)

UBO verifies classification and years in title only

Employee submits request and material to supervisor

Supervisor submits their recommendation along with employee’s material to HR by

April 1

st

HR, EOEAA & AVC Academic Affairs submit recommendation letter to employee and supervisor by

April 30

th

Process – cont’d

Supervisor forwards all material to their supervisor by

May 15

th

All other indirect supervisors of the employee have opportunity to review material and provide recommendations with final submission to VC by

May 31

st

VC approves or denies the request and informs all parties by

June 15

th

If approved, the employee’s department submits PTF to HR

Compensation

If approved, increase will be the greater of either:

The minimum of the salary range for the new title

or

5% greater than the current salary

Effective dates will align with contract renewal or issuance of new contract

(typically July 1

st

or Sept 1

st

)

Compensation Resources

Title Definitions

- Title listing by function with progression options

Category A

– Administrative Directors, Administrative Officers, Program Managers & Professional Academic Staff

Category B

– Instructional Academic Staff

Reconsideration of Denied Requests

1st Step

:

E

mployee can request

r

econsideration

from each level of supervision that did not support the request

2nd Step

:

If still no resolution, employee can request

Academic Staff Titling Committee

to

review

Committee includes

1 designee

from Chancellor, appropriate VC & Academic Staff Senate

Committee recommendation submitted to Chancellor and decision is final

Refer to

ACS 10.1

and

ACS 10.2

for detailed timelines

Keep in mind…

Recognizes career progression within a title series, not moving from one series to another series

Use

the checklist as the cover sheet for all material

submitted

Unit leaders will receive a list of all applicants from HR after April 1

st

deadline to assist with budgeting efforts

Unit is responsible for submitting a Personnel Transaction Form (

PTF

) to HR for any approved title changes

Questions?