201718 Portfolio Committee on Basic Education 13 September 2017 1 PRESENTATION OUTLINE PART A Performance Indicators and Targets PART B Financial Report First Quarter Expenditure ID: 812973
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Slide1
FIRST QUARTERLY REPORT ON THE PERFORMANCE OF THE DEPARTMENT IN MEETING ITS STRATEGIC OBJECTIVES FOR 2017/18
Portfolio Committee on Basic Education13 September 2017
1
Slide2PRESENTATION OUTLINE PART A Performance Indicators and
Targets PART B: Financial Report: First Quarter Expenditure
2
Slide3PART A Performance Indicators and Targets
3
Slide4PURPOSETo report on the first quarter outputs of the Department against the planned targets of the pre-determined objectives in the Annual Performance Plan for financial year 2017/18.To report on the Department’s expenditure for the first quarter of the financial year 2017/18.
4
Slide5MAJOR HIGHLIGHTSThe writing of the Senior Certificate (SC) 2017 examination commenced on 23 May 2017
and ended on 06 July 2017. The Department finalised the Evaluation study of the Funza Lushaka Bursary Programme (FLBP) and jointly conducted the evaluation with the Department of Planning, Monitoring and Evaluation (DPME).As part of the oversight monitoring, the Director-General completed the first round of Provincial Engagements with
Senior Managers, District Directors, Circuit Managers and Principals
in all
provinces
. A total of
twenty-seven (
27) engagements
were done.
The Minister of Basic Education on 07 April 2017, presented
the
4th Annual National Education
Excellence Awards to hard working districts and schools that achieved excellent results in the 2016 National Senior Certificate (NSC) Examinations.News for Kids Project launched: The DBE and the German Press Agency have entered into a partnership to provide learners with age-appropriate newspapers twice a month.
5
Slide6PERFOMANCE IN THE SYSTEMConsequence management.School management.
Harmonised aligned monitoring.Better program planning and reporting.Sector indicator PPMs.Provincial audit outcome prioritised.6
Slide7PROGRAMMES OF THE DBE The ANNUAL PERFORMANCE PLAN summarises the priorities of the DBE as aligned to the
Delivery Agreement of OUTCOME 1: Improving the quality of Basic Education and the Action Plan to 2014: Towards the Realisation of Schooling 2025. The activities of the DBE have been structured into five programmes as elaborated in the Annual Performance Plan:PROGRAMME 1: ADMINISTRATIONPROGRAMME 2: CURRICULUM POLICY, SUPPORT AND MONITORING
PROGRAMME 3
: TEACHERS, EDUCATION HUMAN RESOURCES AND
INSTITUTIONAL
DEVELOPMENT
PROGRAMME 4
: PLANNING, INFORMATION AND ASSESSMENT
PROGRAMME 5
: EDUCATIONAL ENRICHMENT SERVICES
7
Slide82017/18 Q1 STATUS BAR FOR INDICATORS
All Annual Targets are WHITE unless
fully achieved
.
Where 50% of the target has not been achieved, the status is reflected as RED.
Where 50% or more of the target has been realised, the status is reflected as AMBER.
Where the target has been
fully achieved
, the status is reflected as GREEN.
8
Programme
No. of indicators per programme
Annual Targets
Quarterly Targets
Bi-annual Targets
Quarterly targets achieved in Q1 2017/18
Not achieved
Partially achieved
Achieved
One
3
2
1
1
Two
15
10
3
2
1
2
Three
10
8
2
2
Four
12
10
2
1
1
Five
4
1
3
1
2
Total distribution
44
31
11
2
1
/11
4
/11
6/11
Percentage distribution
100%
70%
25%
5%
9%
36%
55%
Slide9PIE CHART STATUS9
Slide102017/2018 INTERNAL AUDIT REVIEWInternal Audit involvement in the review of Performance Information reported during the year.Internal Audit 2017/2018 audit coverage plan included the audit review of
quarter 1 and quarter 3 Performance Information.The review of quarter 4 at the end of financial year.The review covers the accuracy, validity, and completeness of evidence submitted as achieved for quarterly, bi- annual and progress report towards milestones set towards annual targets.Reports are issued with recommendations and action plans for improvement.
10
Slide11PROGRAMME 1: ADMINISTRATION
The purpose of Programme 1 is to manage the Department and provide strategic and administrative support services.11
Slide12PROGRAMME 1 ... HUMAN RESOURCE MANAGEMENT AND DEVELOPMENT, LABOUR RELATIONS AND IT SERVICES…
Corporate ServicesA total of thirty-eight (38) posts were advertised including School Improvement Support Coordinators (SISCOs), National Education Evaluation and Development Unit (NEEDU) and Inclusive Education in all provinces. Two (2) Key Senior Management Service (SMS) posts were filled.
Tax
reconciliations
for the tax year were completed and submitted.
Performance Management and Development Scheme
(PMDS) Assessments for the year were completed and bonuses were paid for meritorious achievement.
All
Financial Disclosure of Interest (FDI)
for SMS members
were submitted electronically as required by the Department of Public Service and Administration (DPSA).
12
Slide13PROGRAMME 1 ... HUMAN RESOURCE MANAGEMENT AND DEVELOPMENT, LABOUR RELATIONS AND IT SERVICES…
Training and Social ResponsibilityWorkplace Skills Plan 2017/18 and Annual Training Report for 2016/17 were submitted to Education, Training and Development Practices Sector Education Training Authority (EDTP-SETA) and Public Service Education and Training Authority (PSETA) respectively. Human Resource Development (HRD) Implementation Plan and Monitoring Questionnaire were submitted to the Department of Public Service and Administration (DPSA). A total of forty-four
(44)
employees
attended skills development and training
programmes.
A
total of
seven
(7)
newly appointed officials
attended the Compulsory Induction Programme (CIP) in June 2017, and one (1) senior manager at Director level, attended level 13-14 CIP E- learning which started on 26 June 2017.A total of four (4) interns
and
one
(1)
learner
were appointed during this quarter.
13
Slide14PROGRAMME 1 ... HUMAN RESOURCE MANAGEMENT AND DEVELOPMENT, LABOUR RELATIONS AND IT SERVICES…
Labour RelationsThe DBE compiled a quarterly article on “Cohabitation”: The article was published in the Labour Relations folder.Participated in Kha Ri Gude investigations in: KZN, MP, FS and EC Provinces.
Investigation
and Disciplinary hearing reports
were produced. Disciplinary findings and letters were written to the alleged offenders
.
Government Information Technology Officer (GITO)
The
Business Agreement
and the
Service Level Agreements
were managed with
State Information and Technology Agency (SITA).The risk of vulnerability for hacking of old unsupported hardware was mitigated. 14
Slide15PROGRAMME 1 ... FINANCIAL SERVICES, SECURITY AND ASSET MANAGEMENT…F
inancial ServicesCash Flow Statements: Monthly cash flow statements were submitted to the Executive authority and management.Monthly drawings: Funds were requested into the Department's PGM account. The Department managed to procure goods and services to fulfil its mandate.Quarterly reports of public entities: Analysed the quarterly reports of Public Entities. Reporting on conditional grants: Monthly financial reports were prepared and submitted to the National Treasury.
Annual Financial Statements:
Prepared and submitted the Annual Financial Statements to the Auditor-General.
Basic Accounting System (BAS)
Systems
: Updated SCOA classification and monitoring BAS users which will assist in maintaining the segment details and function rules.
Processing of Payments:
Service provider payments were authorised daily.
15
Slide16PROGRAMME 1…FINANCIAL SERVICES, SECURITY AND ASSET MANAGEMENT
Assets and Security ManagementControl systems: Control systems were established and maintained in order to ensure an effective, efficient, economical and transparent use of the Departmental assets. Security policies: Developed, monitored and implemented security policies and liaised with the controlling institutions. Office AccommodationPublic Private Partnership (PPP) Agreement: Monthly unitary fee was discussed and paid for the received full services accommodation.
Logistical Services
Bid committee meetings:
Specifications were
scrutinised
and tenders were evaluated. Appointment of service providers process underway.
Legal and Legislative Services
Drafting and vetting contracts:
Contracts were drafted in compliance with the law of contract to protect the Department and ensure it survives legal scrutiny.
Manage all litigation against the Department:
Professionally drafted pleadings and letters to attorneys were sent, to ensure that the
DBE is professionally represented in court and to prevent adverse court judgments.16
Slide17PROGRAMME 1 ... STRATEGIC PLANNING, RESEARCH AND CO-ORDINATIONCo-ordination
and Secretarial Support 17BMM
2x Attendance
Registers
2x
Minutes of 26 April 2017 and 28 June 2017
CEM
1x Attendance
Register
1x Minutes: 18 May 2017
HEDCOM
3x Attendance
Registers
3x
workshop record: 10 April 2017, Minutes: 11 April 2017 and 19 June 2017
Joint HEDCOM
1x Attendance Register
1x Records: 19 June 2017
ELRC Education Indaba
2x Attendance
Registers
MMM
1x Attendance
Register
1x
Minutes: 12 May 2017
SMM
4x Attendance Registers
4x Minutes: 19 May 2017, 26 May 2017, 02 June 2017 and
09
June 2017
SPCHD Cluster
3x Attendance
Registers
3x
Minutes: 19 April 2017, 24 May 2017 and 21 June 2017
SPCHD Cluster TWG
3x Attendance Registers
3x Minutes of 02 May 2017, 30 May 2017 and 27 June 2017
Slide18PROGRAMME 1 ... STRATEGIC PLANNING, RESEARCH AND CO-ORDINATION…Research Co-ordination
, Monitoring and Evaluation (RCME)…Finalisation of General Household Survey (GHS) 2015.Early Grade Reading Study (EGRS) I: The EGRS study in North West has been running since 2015 and commenced implementation in Grade 3 in the 2017 academic year. The implementation service providers-Class Act, continued to implement interventions 1 and 2 in the province during the first quarter.Early Grade Reading Study (EGRS) II: the EGRS II study in the Mpumalanga Province is underway.
The Curriculum and Assessment Policy Statements (CAPS) Implementation Evaluation:
The DPME and the DBE jointly commissioned the Implementation Evaluation of the National Curriculum Statement Grade R to 12 Focusing on the (CAPS) as articulated in the National Evaluation Plan of the DPME in March 2016.
18
Slide19PROGRAMME 1 ... STRATEGIC PLANNING, RESEARCH AND CO-ORDINATION…Research Co-ordination, Monitoring and Evaluation (RCME)
Eight (8) 4th Quarterly Provincial Sector Reports were analysed. District Profiles were updated with the latest available data and presented at Minister’s District Directors meeting held on 29 and 30 June 2017. Strategic Planning and Reporting…2017/18 Annual Performance Plan (APP): The Department compiled the APP presentation to brief the Basic Education Portfolio Committee (PC) and the Select Committee on Education and Recreation on 03 May 2017. Draft Programme Performance Measures (PPMs) were developed and presented at the Planning, Monitoring and Evaluation (PME) HEDCOM Subcommittee on 08-09 June 2017 for analysis and further input. The Department Outcomes 7, 13 and 14 reports for Quarter 4
were compiled and submitted to the Departments of Rural Development, Social Development and Arts and Culture on 26,
07
and 11 April 2017 respectively.
19
Slide20PROGRAMME 1 ... Strategic Planning and Reporting First Draft
Annual Report: Developed and consolidated the 1st draft Annual Report for 2016/17 and submitted it to the Auditor-General on 31 May 2017. Cabinet Memorandum and Progress Report on Outcome 1 was submitted to DPME and Cabinet committee on 28 May 2017. Public Entities: The Q4 Reports for Umalusi and SACE were analysed and feedback was provided to the entities.OFFICE OF THE DIRECTOR-GENERALBusiness Process ManagementThe
Department received 108 parliamentary questions:
101 were from the National Assembly (NA) while seven
(7)
were from the National Council of Provinces (NCOP).
Tabling of responses to
Parliament:
Out of 108 questions received by the Department, only thirty-nine
(39)
were submitted in Parliament within the 10 days period determined by Parliament while sixty-nine
(69)
were not, and translating into 36% and 64% respectively.Meetings of the Portfolio and Select Committees: The Department honoured all thirteen (13) meetings with Parliament, eleven (11) with the PC on Basic Education, two (2) with the Select Committee on Education and Recreation.
20
Slide21PROGRAMME 1 ... OFFICE OF THE DIRECTOR-GENERALBusiness Process ManagementSubmission
of Presentations 21BRANCH
TOPIC/S
DUE DATE OF SUBMISSION
SUBMISSION DATE
ODG
Third Quarterly Report of the Department for 2016/17
DBE 2017/18 APP
Strat Plan and APP + Budget (SC)
03 April 2017
03
April 2017
10
April 2017
30 March 2017
30
March 2017
30
March 2017
D
Report on the National Investigative Hearing into the Impact of Protest Related Action on the Right to Basic Education in South Africa. (SAHRC Report)
08 May 2017
08 May 2017
I
Progress and status of Learner Transport Policy (Portfolio Committee)
Progress and status of Learner Transport Policy (Portfolio Committee)
24 April 2017
29 April 2017
02 May 2017
02 May 2017
Slide22PROGRAMME 1 ... OFFICE OF THE DIRECTOR-GENERALBusiness Process Management…Submission
of Presentations 22BRANCH
TOPIC/S
DUE DATE OF SUBMISSION
SUBMISSION DATE
P
Update on final consolidated National Senior Certificate (NSC) examination results for 2016
Update on possible merging of examinations
Progress and status of the Remodelling of Annual National Assessment
12 May 2017
15 May 2017
C
Progress Report and Update on Inclusive Education and Special Education
Incremental Introduction of African Languages (IIAL)
Plans to make History a compulsory subject
Implementation of ICT in schools
28 April 2017
24
May 2017
25
May 2017
29
May 2017
21 April 2017
Slide23PROGRAMME 1 ... INTERNAL AUDIT AND RISK MANAGEMENTReview of the DBE Annual Financial Statements: Review of the 2016/17 DBE Annual Report issued and presented to audit committee. Identified areas for improvement and discussed recommendations with managers to
minimise material mis-statement.Conditional Grant (MST, NSNP and HIV & Aids) compliance audits: The report is at draft stage and for discussion with relevant managers from MST, NSNP, HIV and AIDS. SCM consulting-Tender Evaluation for ASIDI: Draft report developed. SA-SAMS Compliance with CAPS Chapter 4 consulting review.
ASIDI audit review and follow up review:
Reports issued in May 2017 and presented to Audit Committee.
Kha
Ri
Gude
audit and follow up review:
Reports issued in April 2017 and presented to Audit Committee.
Performance Information Audit Q2 Report
issued in April 2017 and presented to Audit Committee.National Anti- Corruption Hotline Cases: Sending of follow up letters/emails/telephonic were made to the affected provinces (PEDs): GP, LP, WC, KZN and EC. 23
Slide24PROGRAMME 1 ... MEDIA LIAISON AND NATIONAL AND PROVINCIAL COMMUNICATION…Media Liaison
The media mailbox received sixty-six (66) media enquiries of which the topics of enquiry included: Curriculum and Examination;School Health issues;Scholar Transport: Percentage of pupils who need scholar transport (emanating from answer provided to a parliamentary question);School safety;School administration;
NSNP;
School Infrastructure;
Religion; and
Funza
Lushaka
bursary.
24
Slide25PROGRAMME 1 ... MEDIA LIAISON AND NATIONAL AND PROVINCIAL COMMUNICATION…Publications
and Internal CommunicationGraphics were created for the public area information display system, as well as the poster frames, eight (8) programmes and projects. Events Management and Special ProjectsFour (4) community public participation and relations campaigns; fifty-six (56) Ministerial and Departmental events; four
(4)
exhibitions;
five
(5)
Awards Ceremonies and
one
(1)
Imbizo.Support of Departmental and Ministerial events: Photojournalism assistance was provided to a total of forty-four (44) events covered. A total of 8,533 photographs taken and placed on the image bank.25
Slide26PROGRAMME 1 ... MEDIA LIAISON AND NATIONAL AND PROVINCIAL COMMUNICATIONInformation
Resource Centre (IRC)Twelve (12) new records from donated resources were recorded. A total number of 553 staff members have registered as IRC members, with twelve (12) new registrations completed. A total number of 310 titles were issued between April and June 2017, seventeen (17) titles were issued
manually.
A
total number of
twenty-one
(21)
ISBN
numbers were issued.
26
Slide27PROGRAMME 1 ... INTERNATIONAL RELATIONS AND GRANT IMPLEMENTATION, MONITORING AND REPORTING…
United Nations Educational, Scientific and Cultural Organisation (UNESCO)Participated in the UNESCO round-table meeting for experience sharing between Africa and Turkey: Natural, Cultural and Intangible Heritage from 21-22 April 2017 in Antalya, Turkey. Participated on the LEGO Foundation meeting held in Billund, Denmark from 22-28 April 2017. Participated on UNESCO Consultation and strategic planning workshop of National commission for UNESCO in the Southern Africa Region. Participated in UNESCO Regional Workshop on Teacher Standards and Competencies. Participated in UNESCO Southern Africa Regional Meeting on ICTs in Education held in Harare, Zimbabwe 27-28 June 2017.
27
Slide28PROGRAMME 1 ... INTERNATIONAL RELATIONS AND GRANT IMPLEMENTATION, MONITORING AND REPORTING…International
Relations and Multilateral Affairs (IRMA)2017 SADC meeting for Ministers and Southern and Eastern Africa Consortium for Monitoring Educational Quality (SACMEQ) meetings in Swaziland: Co-ordinated logistical arrangements, prepared briefing packs for the Minister delegation.MOU’s for Kenya and Sri Lanka were drafted and sent to Legal Services to request internal opinion. Meetings with multilateral partners USAID, EU and Japan International Cooperative Agency (JICA): Co-ordinated programmes of co-operation with foreign governments and relevant agencies.
28
Slide29PROGRAMME 1 ... INTERNATIONAL RELATIONS AND GRANT IMPLEMENTATION, MONITORING AND REPORTINGInternational Relations and Multilateral Affairs (IRMA
) Interdepartmental meetings at DIRCO and ICT and Steering Committee on Treaty Obligations at the Department of Justice were attended with the aim of forming active partnerships with foreign governments and agencies supporting basic education.Hosted a delegation from Finland led by the Deputy Minister of Education of Finland and the Ambassador of France to South Africa with the aim of coordinating dialogue between the DBE and departments of education from other countries. Attended SA-US Bilateral Forum: Co-ordinated programmes of co-operation with foreign governments and relevant agencies to support basic education with the aim of establishing bilateral cooperation foreign countries.
29
Slide30PROGRAMME 1Project ManagementEuropean Union Primed SPSP Impact Evaluation: A draft evaluation report was produced.
SA-EU Multi-annual Indicative Plan (MIP) proposal drafted: Education for Employability draft proposal was drafted to enable the Department to access new funding in the 2018/19 financial year. Call 3 – General Budget Support briefing: Prepared memo calling for proposals from Programmes. This will enable the Department to access new funding in the 2018/19 financial year.30
Slide31INDICATOR TABLE: PROGRAMME 131
Programme / Sub-Programme / Performance Indicators2017/18 Annual Target as per Annual Performance Plan (APP) Quarter 1 Target as per APP
Quarter 1 Output – Preliminary
Reason for Deviation
Corrective Action
1.1.1
Percentage
of Service providers within the procurement unit paid within 30 days.
100
%
QUARTERLY
100%
100%
6 703/6
703 invoices (awaiting no.
of
service providers)
Not applicable
Not applicable
1.1.2
Percentage
of received misconduct cases resolved within 90 days
85
%
ANNUALLY
-
No cases received
Not applicable
Not applicable
1.1.3
Percentage
of received grievances cases resolved within 30 days
80
%
ANNUALLY
-
No grievances lodged
Not applicable
Not applicable
Slide32PROGRAMME 2: CURRICULUM POLICY, SUPPORT AND MONITORING
The purpose of Programme 2 is to develop curriculum and assessment policies and monitor and support their implementation.32
Slide33PROGRAMME 2…CURRICULUM AND QUALITY ENHANCEMENT PROGRAMMES…
Learning and Teaching Support Materials (LTSM)Workbooks:A total number of 24 909 810 workbooks were printed and the percentage by 30 June was at 93%. Development and quality assurance of state owned textbooks to ensure standardised textbooks across the sector and affordable LTSM provisioning: Grade 12 Technical Mathematics and Science textbooks. Grade 12 Civil, Electrical and Mechanical textbooks Technology textbooks.
Grade 1-3 Graded Readers and Big books.
Compressed Grades 4-6 NS Tech work/textbooks into textbooks.
Compressed Grades 7-9 Natural Sciences work/textbooks into textbooks.
Compressed Grades 7-9 Technology work/textbooks into textbooks.
Compressed Grades 7-9 Mathematics work/textbooks into textbooks.
33
Slide34PROGRAMME 2 …CURRICULUM AND QUALITY ENHANCEMENT PROGRAMMES…
Development and quality assurance of IIAL SAL toolkits: Development and quality assurance of Grade 2 IIAL SAL toolkits.Printing of Grade 2 IIAL SAL toolkit commenced (Social cohesion and multilingualism). National Reports on Monitoring Utilisation of workbooks volume 1: The PEDs submitted
the
Volume 1
utilisation
reports
at the end of May 2017 for the effective use of
workbooks.
Development of National Catalogue:
Screening of Grades 1-12
South African Sign Language
(SASL). Screening of FET Literature and Grades 1-12 titles that are not listed on the national catalogue.Printing and delivery of Braille workbooks was done. LTSM Policy:
The DBE
consulted with
Socio Economic Impact Assessment System
(SEIAS)
at
the Presidency
regarding LTSM policy as per recommendation from Legislative services.
34
Slide35CURRICULUM AND QUALITY ENHANCEMENT PROGRAMMES…Mathematics, Science and Technology (MST)…Multi-grade Toolkit: Annual Teaching Plan and Lesson plans producedDeveloped lesson plans and
teacher guides in Collaboration with NECT and Class Act.Developed CAPS Grade 12 training manuals for skills training: Orientation Manuals developed for use by the fourteen (14) accredited skills training centres to train subject advisors and grade 12 teachers on practical skills. Developed CAPS Grade 12 training manuals for Technical Sciences: Orientation Manuals developed for the Provinces to train and orientate teachers using the training manual, power point presentations and practical tasks.
The manuals were also developed for proper implementation of
Grade 12 CAPS
for
technical Sciences
by all teachers at schools.
35
PROGRAMME 2 …
Slide36PROGRAMME 2 …Mathematics, Science and Technology (MST)
Monitored implementation on CAPS Grade 11 in technical schools (Mpumalanga Province): Monitoring tools and reports were produced for all Technical Teachers in all provinces to use standardised SBA booklets as guidelines to set their own assessment tasks. Monitored the orientation training of teachers.Trained Physical Science subject advisors from 6 provinces on CAPS Grade 12 Technical Sciences.Partnership: A report on the ten (10) Technical schools
participating on the
Merseta
and DBE skills project was produced.
Mathematics, Science and Technology (MST)…
Facilitator’s Manual
on Agricultural Studies was produced which is aimed at the training of Teachers on the Technical Occupational Curriculum.
Oversight visits to Agricultural Schools in EC, KZN and WC
:
A
model
was produced for sustainable Agricultural Schools in a rural setting. Analysed National Strategy for Learner Attainment (NSLA) Provincial reports : NSLA reports for WC, EC and GP, were analysed and a detailed report was produced.
36
Slide37PROGRAMME 2 …CURRICULUM AND QUALITY ENHANCEMENT PROGRAMMES…
Rural EducationMonitoring the rationalisation of small and non-viable schools:Provincial monitoring and support visits were conducted in three (3) Provinces namely: EC, KZN and LP.Multi-grade Toolkit:In preparing to implement the Toolkit, provinces trained a total of
1 046
subject advisors
and
1 251
teachers
.
37
Slide38PROGRAMME 2 …CURRICULUM AND QUALITY ENHANCEMENT PROGRAMMES…
Curriculum Innovation and eLearningDistributed advocacy material of available digital content resources (brochures & posters) to the following: 12 districts in KZN15 districts in GP23 districts in ECProvided advocacy material of available digital content resources (brochures & posters) to districts for distribution to schools:1200 posters & 2400 brochures in KZN1500 posters & 3000 brochures in GP2300 posters & 4600 brochures in EC Monitored 6 schools for
utilisation
of ICT resources in
:
3 schools in KZN
3 schools in FS
38
Slide39PROGRAMME 2 …CURRICULUM AND QUALITY ENHANCEMENT PROGRAMMES
Curriculum Innovation and eLearning ICT infrastructure: Provided the following ICT infrastructure to 185 schools through the USAO initiative:4 440 Tablets555 Laptops 185 Data projectors 185 Servers 370 Printers
ICT professional development
:
A total of
299 teachers
were trained on the following:
Google in the classroom -
206 teachers
Intel - ICT change management -
93 school managers
A total of
ten (10) Subject Specialists were trained in the management of learning spaces thereby enabling them to manage the learning spaces on the Thutong Portal.39
Slide40PROGRAMME 2 …CURRICULUM IMPLEMENTATION AND MONITORING…
Early Childhood Development (ECD)Monitoring instrument was developed to assist the baseline report on the implementation of NCF developed. Framework for provincial plans was developed as part of the completion of the integrated planning process.On-line in-service training of ECD practitioners on play based learning: 5 153 users have registered on the platform and 733 completed a course thus ensuring a more effective implementation of the NCF.Quality assurance of the
ten (10)
versioned NCF documents
was done for the promotion of all official languages
.
Inclusive
Education…
Implementation of the Inclusive Education Policy:
Appointed a Project Manager for the
Learners with Severe and Profound Intellectual Disability
(LSPID) Conditional Grant with effect from
1st May 2017.Prepared the system for the implementation of the Three Stream Model: Monitored the training of teachers (Schools of Skill) to strengthen the piloting of the twenty-six (26) Technical Occupational subjects.
40
Slide41PROGRAMME 2 …CURRICULUM IMPLEMENTATION AND MONITORING…
Inclusive EducationFinalised the development of the GCE: Technical Occupational Qualification: Engaged DHET and Umalusi on reconceptualising the development of the General Certificate of Education (NQF level 1) for all learners. Implementation of the Home Education Policy: Presented the Reviewed Policy on Home Education to the Council of Education Ministers (CEM).
Implemented
screening, identification, assessment and support (SIAS) policy as a mechanism for early identification of barriers to learning and early intervention:
Reworked
the
Business Plan
to ensure spending in the
SIAS
project by September, from the EU budget.
41
Slide42PROGRAMME 2 …CURRICULUM IMPLEMENTATION AND MONITORING…Monitoring
and supporting the implementation of the Curriculum and Assessment Policy Statements (CAPS) for South African Sign Language curricula for Grades R–12: Finalised the selection of set works for SASL CAPS at FET and developed a circular in this regard to inform schools. Visited four (4) provinces (FS, GP, KZN and WC) for setting up of systems to facilitate the implementation of SASL CAPS. Trained Language Subject Advisors for all phases to capacitate them to monitor and support the implementation of the subject. An Intervention Programme
on Curriculum Differentiation
was developed in respect of Mathematics and Languages for
EC, KZN and LP
,
to
improve the quality of teaching and learning in the classroom.
Norms
for Distribution of Resources
for an Inclusive System were
developed.
42
Slide43PROGRAMME 2 …CURRICULUM IMPLEMENTATION AND MONITORING…
Further Education and Training (FET) Nine (9) provincial summary reports on FET programmes were compiled with recommendations for increased accountability due to monitoring of provincial programmes and improved learner outcomes. Quality assured and finalised the NSLA summary reports of all provinces for the effective oversight of provincial programmes and tracking of learner performance. Developed training material for History Subject Advisors in a
2-day
workshop
to ensure that material is available for use by Grade 12 teachers and learners for NSC Examinations.
Developed training material on the new 2017 Literature
setworks
for the Subject Advisors
(of all 11 languages) in a 2 day workshop to ensure that material is available for use by Grade 12 teachers and learners for NSC Examination
.
43
Slide44PROGRAMME 2 …CURRICULUM IMPLEMENTATION AND MONITORING…
Further Education and Training (FET) Conducted Literature Workshops for: sixty-eight (68) Afrikaans Subject Advisors in all provinces for purposes of mitigating the risks related to the implementation of the 2017 new Literature setworks; One hundred (100) African Languages Subject Advisors in all provinces for purposes of mitigating
the risks related to the implementation of the 2017 new Literature
setworks
;
N
inety-four (94)
English Subject Advisors
in all provinces for the purposes of mitigating the risks related to the implementation of the 2017 new Literature
setworks
; and
103 History Subject Advisors in all provinces for the purposes of mitigating the risks related to the implementation of the 2017 new History guidelines. 44
Slide45PROGRAMME 2 …CURRICULUM IMPLEMENTATION AND MONITORING…
Further Education and Training (FET) Developed and finalised Grade 10 – 12 School-Based Assessment (SBA) exemplar tasks for 14 FET subjects: Grade 10 – 12 Exemplar booklets developed for: Xitshonga, Tshivenda, Siswati, isiNdebele, Sepedi, Sesotho, Setswana, Hospitality Studies, Consumer Studies, History, Accounting, Business Studies, Economics and Life Orientation.Developed the CAPS Digital Hospitality Curriculum for Grades 10 – 12, in partnership with Sun International
to
improve the performance of Hospitality studies learners.
Official ministerial launch of the CAPS Digital curriculum to all schools offering Hospitality Studies:
Provided laptops
, white boards and data projectors to
100
identified schools in order to improve access for all learners and teachers to a 24 hour Hospitality Studies platform.
45
Slide46PROGRAMME 2 …CURRICULUM IMPLEMENTATION AND MONITORING…
General Education and Training (GET)Monitored the Early Grade Reading Assessment (EGRA) and Incremental Implementation of African Languages (IIAL):Developed Monitoring instruments for EGRA and IIAL school visits. Conducted EGRA monitoring in nine (9) schools in three (3) provinces (KZN, GP and NW). Finalised
the Multi-grade Toolkit for all GET Subjects:
Completed
Toolkit containing:
Adapted Annual Teaching Plan
Exemplar Lesson plans
Exemplar Assessment Activities
Provide curriculum support to all Rural and
Multigrade
Schools. 46
Slide47PROGRAMME 2 …CURRICULUM IMPLEMENTATION AND MONITORING…
General Education and Training (GET)Revised Annual Teaching Plans for Social Sciences were produced (History Grades 4-9) in order to align History topics from Grades 4 – 12.Arts Education Workshop for 100 teachers and learners was convened. SBA Exemplar guidelines were developed for each of the subjects (Foundation Phase, Creative Arts, Economic and Management Sciences and Life Orientation subjects). Developed
and Quality
assured
the
draft Reading Strategy
of the sector and framework for Reading norms to improve reading skills.
The
IIAL Strategy Sector Plan
was d
eveloped
and
distributed to PEDs for implementation. 47
Slide48PROGRAMME 2 …CURRICULUM IMPLEMENTATION AND MONITORING…
Second Chance Matric ProgrammeTo offer young people who have failed to meet the requirements of the National Senior Certificate (NSC), Senior Certificate (SC) as well as those who wish to upgrade/improve their NSC a second chance to obtain an improved/matric qualification thereby improving quality of lifeIn 2017, the project will focus on support for all three phases viz. Learners that qualify to write the
supplementary
examinations, including those
upgrading
(Examinations written in Feb/March)
Progressed learners
sitting for the Modularised Writing option for the NSC as well as candidates sitting for the
Amended
Senior Certificate
(Examinations written in June)
Any individual
that failed to meet the NSC requirements, or upgrading the NSC and are enrolled as part-time candidates (Examinations written in November)48
Slide49PROGRAMME 2 …CURRICULUM IMPLEMENTATION AND MONITORING…
Second Chance Matric ProgrammeTracking of learners participating in the 2017 supplementary examinations: 5 634 learners achieved an NSC after writing the supplementary examinations.Support provided to learners writing the June examinations: Radio lessons were uploaded and Face to Face classes were convened in support of learners, and teachers were appointed. Monitoring of face to face classes for the June examinations: seven (7) out of the nine (9) provinces were monitored for face to face classes and a monitoring report was produced.
Advocacy – Ministerial Road shows
: Increased
access to information
and number of learners enrolled.
Reports on the progress of the second chance
programme
were presented to the District Directors meeting, HEDCOM and CEM with the purpose of strengthening advocacy.
Quality support provided for the examination through
-
Content on Content Access Points were finalised for uploading and Management system for DBE Website implemented. 49
Slide50PROGRAMME 2 CURRICULUM IMPLEMENTATION AND MONITORING
Kha Ri Gude Literacy CampaignConducted the investigation in the reported cases of fraud and corruptionA formal report on the reported cases of fraud and corruption was produced and submitted to the HAWKS.Collection of the excess material from volunteers to the Bongani Rainmakers’ Warehouse service providers: Stock recollected and delivered of-which a report was compiled to keep records of surplus stock that will need to be donated because it is the last year of the Campaign
.
Conducted
search
to locate the
whereabouts
of the
ninety
(90)
Braille Machines
for the 2015/16 Campaign
in all provinces.15 Braille Machines were discovered and a report was produced. Conducted the verification to identify learners who have passed or enrolled for matric: To ensure that volunteers are not paid for learners who have passed or enrolled for matric.
50
Slide51INDICATOR TABLE: PROGRAMME 2 …51
Programme / Sub-Programme / Performance Indicators2017/18 Annual Target as per Annual Performance Plan (APP) Quarter 1 Target as per APP
Quarter 1 Output – Preliminary
Reason for Deviation
Corrective Action
2.1.1
Number
of off-line digital content
packaged and distributed to
provinces
12
ANNUALLY
4
0
The ICT Interprovincial Working Group is the forum at which digital content packs are distributed took place on 4 July 2017
All 12 digital content packs (annual target) were distributed to each of the 9 provinces on 4 July 2017 (Annual target already achieved)
2.1.2
Number
of schools per province
monitored for utilisation of ICT
resources
27 (3 per province
)
QUARTERLY
9
6
Provinces must be given 30 days’ notice for planned DBE activities, which could not be accomplished for the 3rd province.
The outstanding 3 schools will be visited in the 2nd quarter.
2.1.3
Number
of off-line digital content
resources developed annually
6
ANNUALLY
0
DBE hosted a meeting with Sasol
Inzalo
Foundation (sponsor) to discuss the development of the 6 digital textbooks
Not applicable
Not applicable
Slide52INDICATOR TABLE: PROGRAMME 2 …52
Programme / Sub-Programme / Performance Indicators2017/18 Annual Target as per Annual Performance Plan (APP) Quarter 1 Target as per APP
Quarter 1 Output – Preliminary
Reason for Deviation
Corrective Action
2.2.1
Percentage
of public schools with
Home Language workbooks for
learners in Grades 1-6
100
%
ANNUALLY
-
Consolidated
data from
provinces
Signed
off artwork for volume 1 of Grade R-9 workbooks
Printing of volume 1 commenced.
A
total number of 24 909 810 workbooks have been printed and the percentage is at 93
%
Not applicable
Not applicable
2.2.2
Percentage
of public schools with
Mathematics workbooks for learners
in Grades 1-9
100
%
ANNUALLY
-
Not applicable
Not applicable
2.2.3
Percentage
of public schools with
workbooks for Grade R
100
%
ANNUALLY
-
Not applicable
Not applicable
Slide53INDICATOR TABLE: PROGRAMME 2 …53
Programme / Sub-Programme / Performance Indicators2017/18 Annual Target as per Annual Performance Plan (APP) Quarter 1 Target as per APP
Quarter 1 Output – Preliminary
Reason for Deviation
Corrective Action
2.3.1
Number
of underperforming schools
monitored on the implementation of
the Early Grade Reading Assessment
(EGRA).
50
ANNUALLY
-
9
Primary
S
chools monitored
St Mary’s:
NW
Mosiami
Mildred
Mogapi
: NW
Areaganeng
: NW
Mabu
-A-
Tlou
: GP
Entokozweni
:
GP
Mthombeni
:
KZN
Ekuphileni:KZN
Thembeni
:
KZN
Aldinville
Senior:
KZN
Not applicable
Not applicable
2.3.2
Number
of schools monitored on the
implementation of the reading norms
20
ANNUALLY
-
No schools monitored
Not applicable
Not applicable
2.3.3
Number
of schools monitored on the
implementation of the Incremental
Introduction to African languages
(IIAL) nationally
20
ANNUALLY
-
3 schools
monitored
Brooklyn Primary: GP
Laerskool
: GP
Elarduspark
Fred
Magardie
Primary:GP
Not applicable
Not applicable
Slide54INDICATOR TABLE: PROGRAMME 2 …54
Programme / Sub-Programme / Performance Indicators2017/18 Annual Target as per Annual Performance Plan (APP) Quarter 1 Target as per APP
Quarter 1 Output – Preliminary
Reason for Deviation
Corrective Action
2.4.1
Mathematics
, Science and Technology
lesson plans developed for the
Intermediate, Senior and FET Phases
Mathematics Grade 4-6, Technology
Grade 7-9 lesson plans
developed,
Natural
Sciences & Technology
Grade 4-6 lesson plans developed
and Mathematics Grade 10-12
lesson plans
developed
ANNUALLY
-
This will be achieved in the fourth quarter
Not applicable
Not applicable
2.4.2
Mathematics
, Science and Technology
teacher guides developed for the
Intermediate, Senior and FET Phases
Mathematics Grade 4-6 teacher
guides, Technology Grade 7-9
teacher plans and
Natural
Sciences
& Technology Grade 4-6 teacher
guides developed Mathematics
Grade 10-12 teacher guides
developed
ANNUALLY
-
The framework for Lesson Plans has been developed
• Teachers as developers have been identified,
• Subject Advisors as developers have been identified,
Not applicable
Not applicable
Slide55INDICATOR TABLE: PROGRAMME 2 …55
Programme / Sub-Programme / Performance Indicators2017/18 Annual Target as per Annual Performance Plan (APP) Quarter 1 Target as per APP
Quarter 1 Output – Preliminary
Reason for Deviation
Corrective Action
2.4.3
Number
of Mathematics training
sessions/Workshops monitored
9
BI-ANNUALLY
-
5 training sessions were monitored
Training sessions occurred ahead of schedule
Not applicable
2.4.4
Number
of training centres of CAPS
for Technical subjects visited during a
training session
14
BI-ANNUALLY
7
1 training session was conducted in Gauteng.
Mediation of the training manual was conducted.
Not applicable
Slide56INDICATOR TABLE: PROGRAMME 2 56
Programme / Sub-Programme / Performance Indicators2017/18 Annual Target as per Annual Performance Plan (APP) Quarter 1 Target as per APP
Quarter 1 Output – Preliminary
Reason for Deviation
Corrective Action
2.4.5
Number
of schools visited for
monitoring CAPS implementation in
technical schools
27
QUARTERLY
9
5 schools visited in different provinces.
Curtis
Nkondo
: GP
Hoërskool
Koffiefontein
: FS
Ntlalo
Senior Secondary: EC
Modiri High: GP
Seritarita
Secondary: LP
Due to clashes in respect to the scheduled visits and training sessions the targeted
provinces
held
, visits couldn’t be made.
4
schools deviated are
scheduled to be visited in the second quarter.
2.5.1
Number
of learners obtaining subject
passes towards a National Senior
Certificate (NSC) or extended Senior
Certificate, including upgraded NSC
per year
20
000
QUARTERLY
2
000
Support was provided to the learners writing in June
Support prepared for phase II
The
results for the March 2017 supplementary examinations were included in the 2016/17 financial year as they were available.
The results for the modularised learners are still being processed and will be included as part of the statistics for the next
quarter.
The 2018/19 milestones will be amended
Slide57DG’s PROVINCIAL ENGAGEMENT: GAUTENG
Slide58DG’s PROVINCIAL ENGAGEMENT: KWAZULU-NATAL
Slide59DG’s PROVINCIAL ENGAGEMENT: WESTERN CAPE
Slide60PROGRAMME 3: TEACHERS, EDUCATION HUMAN RESOURCES AND INSTITUTIONAL DEVELOPMENT
The purpose of Programme 3 is to promote quality teaching and institutional performance through the effective supply, development and utilisation of human resources.
60
Slide61PROGRAMME 3 …EDUCATION HUMAN RESOURCE MANAGEMENT
Educator Performance Management and Development and Whole School EvaluationMonitored implementation of IQMS at six (6) schools, two (2) district offices and two (2) provincial offices in KZN and FS. On-site monitoring reports were compiled, findings and recommendations were provided to
six (
6
)
schools,
six (
6
)
district and
two (
2
) provincial offices. Twenty-nine (29) Personal Development Plans (PDPs) from KZN and eighty-five (85) from the FS were received, analysed and consolidated reports for each of the two (2) provinces
.
A
total of
514 principals
signed job descriptions with their immediate supervisors in the Northern Cape
.
Forty- eight (48) Work plans, quarterly reviews and Database of Personal Development Plans (PDPs) were received from the monitored PEDs and analysed61
Slide62EDUCATION HUMAN RESOURCE MANAGEMENTEducator Performance Management and Development and Whole School EvaluationA draft National Skills Development Framework for employees in the Basic Education Sector
was developed. Feedback on the Framework was received from ETDP SETA, PSETA, Teacher Development and Curriculum. 2 PEDs (MP and EC) were monitored on the implementation of Skills.Four (4) PEDs (LP, GP, FS and NC) were monitored and supported on the implementation of SSE and SIP. Ten (10) externally evaluated schools were monitored in Gert Sibande District, Mpumalanga
.
Education Human Resource Planning, Provisioning and Monitoring
Three (
3
)
officials from EC were trained on the implementation of the
post provisioning
model for a period of 1 week.
1302
(preliminary) educators were
appointed during the quarter.82% (3 500 of 4 243) graduates were placed at the end of May 2017. 62
PROGRAMME
3 …
Slide63EDUCATION HUMAN RESOURCE MANAGEMENT…Education Human Resource Planning, Provisioning and MonitoringThe
Draft policy has been developed to strengthen the regulation of the appointment of foreign educators and ensure that only foreign educators with scarce skills are appointed in schools.National Recruitment Database: 342 new applications were received in April 2017, of which 177 were verified and captured. Education
Labour
Relations and Conditions of Service
Twenty-one (
21
)
queries were received by
the DBE
with regards to labour relations issues.
Two (
2
) were referred to the relevant PEDs for reports to enable the DBE to respond adequately to the complaints.Training on the revised Personnel Administrative Measures (PAM) was provided to the Limpopo Department of Education officials, union representatives and Circuits and District officials. Officials supported in a dispute on section 77 in the NEDLAC wherein ICTU, NUPSAW and Others filed a dispute demanding discussions on free education, economic policy and national minimum wage.
63
PROGRAMME 3 …
Slide64EDUCATION HUMAN RESOURCE MANAGEMENT…Initial Teacher EducationThe DBE monitored and provided support on teacher recruitment provincial briefing sessions in LP, MP and NW
and shared information on the Funza Lushaka bursary programme, priority subjects/ phases and the teacher recruitment process. The DBE implemented the advocacy programmes in the form of: Ministerial Imbizo in Sebokeng;Ministerial Read to Lead campaign in Soweto at Regina Mundi;African Hands for Youth Career Fair in Tzaneen, LP;North West career exhibitions held in Dr Ruth Segomotsi Mompati District Municipality,
Taung
, Christiana and
Schweizer
Reneke
; and
Ligotswa
Lisasemantse
Youth Career Expo held in Embalenhle village, MP. 64
PROGRAMME 3 …
Slide65EDUCATION HUMAN RESOURCE DEVELOPMENT…Initial Teacher EducationThe process to develop an enhanced Funza Lushaka Information Management System started and the draft User Requirement Specification document (URS) was developed
.National Teacher Education Programme Evaluation Committee: Contributed to the evaluation of twenty-four (24) teacher education programmes offered at universities at Teacher Education Programme Evaluation Committee meetings.Continuing Professional Teacher Development (CPTD)A total of forty (40) Subject Advisors and Lead teachers
from the Free State were trained in EFAL.
Professional Learning Communities
(PLCs) advocacy, planning support and monitoring was conducted.
I
dentified
teacher development priorities
for 2017/18 TUC implementation.
65
PROGRAMME 3 …
Slide66EDUCATION HUMAN RESOURCE DEVELOPMENT…Education Management and Governance Development (EMGD) A total of 283 newly appointed principals including SMTs received the
induction from 09 – 31 May 2017. The Nystrom Cluster inducted fifty (50) newly appointed principals as well as SMTs from 05-07 June 2017. Financial Management Training for principals was conducted in Free State, Fezile Dabi District at seven (7) centres on 22 April 2017.The training was extended to 255 SGB members from
fifty-one
(51)
schools
.
A service provider was appointed to develop
Advanced Diploma in Education (
ADE
):
Management
and Leadership (
SML) course material. Level 7 draft ADE: SML modules outline were developed.66PROGRAMME 3 …
Slide67EDUCATION HUMAN RESOURCE DEVELOPMENTEducation Management and Governance Development (EMGD) Guidelines relating to SGB elections were amended.A total of
ninety-four 94 District officials in EC (Matatiele and Sterkspruit); 131 in KZN; forty-eight 48 in the NC and fifty-four (54) in the NW were trained in conjunction with the NECT. Parents and communities were trained on how to support learning and teaching. 466 SGB members in FS involving 199 schools;
590
in KZN involving
314
schools and
1 097
in the NW involving
250
schools were trained on Financial Management.
The
SGB Functionality Tool was amended based on HEDCOM inputs.The DBE supported the South African Principals Association (SAPA) and was able to mediate the Policy on the South African Standard for Principalship and engaged principals directly.The DBE also participated in the conference organised by the Basic Education for All (BEFA), which included Section 17, Corruption Watch and Equal Education.
67
PROGRAMME 3 …
Slide68CURRICULUM AND PROFESSIONAL DEVELOPMENT INSTITUTELTSM Policy, Development and Innovation…Professional Development Framework for digital learning Revised Framework according to feedback from consulted role
players (HEIs, PEDs and DHET). Designed analysis tools to align Provincial Department activities to the change frame. Revised the course module for Introduction to Digital Learning. Consulted with role players in provinces and Higher Education Institutions (specifically University of Limpopo and Walter Sisulu University) regarding the Framework. Conducted follow-up analysis and planning on implementation, including developing a concept document for provincial roadshows and a prioritised action plan based on the Theory of Change.
68
PROGRAMME 3 …
Slide69CURRICULUM AND PROFESSIONAL DEVELOPMENT INSTITUTELTSM Policy, Development and Innovation…The National Core Training Team (NCTT) conducted training workshops in their respective provinces, rendering different courses under ICT to ensure that teachers are capable of integrating ICTs into curriculum.
Institutionalisation of the Assessment Data Usage: Training in provinces is underway and a detailed report is provided on the NSLA Reports.LTSM Policy, Development and InnovationA total of 11 721 teachers were trained in the second Teacher Training for Phase 1.A list of all EFAL Teacher Training Materials was delivered to all PSRIP training sitesPromotion of school libraries: An annual plan that was developed for the Read to Lead Campaign and is being implemented.
The
facilitators’ guide
for the training on the Basic School Library Manual was completed.
A World Book Day
function
was held at Regina Mundi Catholic Church in Soweto to promote the
Read to Lead
Campaign.
As part of the Read to Lead Campaign activities,
Iphahamiseng
Primary School library was officially opened by the Gauteng Department of Education (GDE). 69
PROGRAMME 3 …
Slide70CURRICULUM AND TEACHER DEVELOPMENT RESEARCH (CTDR)Curriculum ResearchEighty (80) Vodacom Teachers centres have been completed with the installation of the Window
Office 365. Fifty-five (55) of the 147 centres received Video Conferencing facilities. WC, KZN, GP, NW and LP hosted the Provincial graduations ceremonies for the UJ accredited course participants. Teacher Development Implementation (TDI)420 Grade 4-6 MST Sasol Inzalo books were delivered to EC. . Trained seventy (70)
GET MST subject advisors
in EC on a 42-hour programme.
Trained
ninety-eight
(98)
Technical Mathematics and Technical Science
advisors in preparation for Grade 12 implementation on a 42-hour programme.
NSC Support Training Manuals for Mathematics and Physical Science
plus pre-and post-test support material developed.
Through Vodacom partnership,
850 Paper Video gadgets (memory cards and books) were procured for training in Mathematics in ten (10) underperforming districts. A total of thirty (30) officials were trained on its installation and use in preparation for July 2017 NSC
programme
.
70
PROGRAMME 3
Slide71INDICATOR TABLE: PROGRAMME 3 … 71
Programme / Sub-Programme / Performance Indicators2017/18 Annual Target as per Annual Performance Plan (APP)
Quarter 1 Target as per APP
Quarter 1 Output – Preliminary
Reason for Deviation
Corrective Action
3.1.1
Percentage
of SGBs that meet minimum criteria in terms of
effectiveness
(in sampled
schools)
70% of sampled
SGBs
ANNUALLY
-
The 2016/17 report was analysed and discussed with EMGD provincial official to inform the amendment to the tool and the intervention programme to respond to the findings. The draft amended tool has been
completed.
Not
applicable
Not
applicable
3.1.2
Percentage
of schools producing the minimum set of management documents at a
required standard
70% of 2000
sampled
schools
ANNUALLY
-
The 2016/17 report was analysed and discussed with EMGD provincial official to inform the amendment to the tool and the intervention programme to respond to the findings. The draft amended tool has been completed
.
Not
applicable
Not
applicable
Slide7272
Programme / Sub-Programme / Performance Indicators2017/18 Annual Target as per Annual Performance Plan (APP) Quarter 1 Target as per APPQuarter 1 Output – Preliminary
Reason for Deviation
Corrective Action
3.2.1 Number of Funza Lushaka bursaries awarded to students enrolled for initial
teacher education
13
500
ANNUALLY
-
14 792
Some
HEIs’ fees were lower than the average amount leading to more bursaries been available to be given to students.
The output reported above is preliminary. The number may reduce
in the 2nd quarter once the 1st Quarter Report from NSFAS has been received and analysed.
The 1st Quarter Report from NSFAS will be analysed once received. Adjustments will be done following the analysis of the NSFAS 1st Quarter Report.
INDICATOR TABLE: PROGRAMME 3 …
Slide7373
Programme / Sub-Programme / Performance Indicators2017/18 Annual Target as per Annual Performance Plan (APP) Quarter 1 Target as per APPQuarter 1 Output – Preliminary
Reason for Deviation
Corrective Action
3.3.1
Number
of teachers participating in the EFAL diagnostic tests
10 000
ANNUALLY
-
TORs drafted and
approved
Supply Chain processes are under way
Provinces
have also been given the 2017/18 targets. Assessments to be conducted in Q3 and Q4.
3.3.2
Number
of teachers participating in the Physical Science diagnostic tests
2
000
ANNUALLY
-
TORs drafted and
approved
Supply Chain processes are under way
Provinces have also been given the 2017/18 targets. Assessments to be conducted in Q3 and Q4.
3.3.3
Number
of teachers participating in the Accounting diagnostic tests
2 000
ANNUALLY
-
TORs drafted and
approved
Supply Chain processes are under way
Provinces have also been given the 2017/18 targets. Assessments to be conducted in Q3 and Q4.
3.3.4
Number
of teachers participating in the Mathematics diagnostic tests
10
000
ANNUALLY
-
TORs drafted and
approved
Supply Chain processes are under way
Provinces have also been given the 2017/18 targets. Assessments to be conducted in Q3 and Q4.
INDICATOR TABLE: PROGRAMME 3 …
Slide7474
Programme / Sub-Programme / Performance Indicators2017/18 Annual Target as per Annual Performance Plan (APP) Quarter 1 Target as per APPQuarter 1 Output – Preliminary
Reason for Deviation
Corrective Action
3.4.1
Number
of schools per PEDs monitored on the implementation of IQMS
6 PEDs monitored
annually
2 PEDs
monitored
2 PEDs monitored (Free State and KwaZulu-Natal)
Not applicable
Not applicable
3.4.2
Number
of PEDs monitored on the implementation of PMDS
6 PEDs
Monitored annually
2 PEDs
monitored
2 PEDs monitored (Eastern Cape and Mpumalanga)
Not applicable
Not applicable
3.5.1
Number
of PEDs that had their post provisioning process assessed for compliance
with the post provisioning norms and standards
All nine (9)
PEDs
ANNUALLY
-
3 officials from the Eastern Cape trained on the application of the post provisioning model
Not applicable
Not applicable
INDICATOR TABLE: PROGRAMME 3
Slide75PROGRAMME 4: PLANNING, INFORMATION AND ASSESSMENT
The purpose of Programme 4 is to promote quality and effective service delivery in the basic education system through planning, implementation and assessment.75
Slide76PROGRAMME 4… NATIONAL ASSESSMENT AND PUBLIC EXAMINATIONNational Assessments
Set Language and Mathematics items for use in formal assessments in Grade 6 and 9: Two (2) booklets for each Grade 6 and 9 subjects (Language and Mathematics) and versioned to Afrikaans. Set Language and Mathematics items for use in systemic assessments in Grades 3, 6 and 9: F
our
(4)
test booklets for each grade 3, 6 and 9 subjects
SACMEQ
Report has been validated and officially released by the SACMEQ Coordinating Committee:
Final SACMEQ Report produced.
TIMSS Diagnostic Report
was produced and shared with subject advisors.
Examinations
and Assessments In School
All 260 question papers have been set and internally moderated, 173 were externally moderated approved by Umalusi and eighty-one
(81)
are still undergoing external moderation. Six
(6)
question papers are currently being finalised internally.
128 SC May/June 2017
question papers were successfully written by candidates. SC 2017 examination commenced on
23 May 2017
and ended on
06
July 2017. The DBE Conducted the Integrated support visits to all PEDs on 24 May - 21 July 2017.76
Slide77PROGRAMME 4…Grant ManagementReview of Business Plans for LSPID grant for all PEDs: After inputs and comments were compiled, the LPSID was finalised and
the Compliance Certificate has been produced.Undertaking of conditional grants evaluation visits to EC, LP, MP and NC: Evaluation sub-reports on conditional grants produced for the four provinces in compliance with DoRA requirement.77
Slide78PROGRAMME 4…FINANCIAL AND PHYSICAL PLANNING, INFORMATION AND MANAGEMENT SYSTEMS
Educational management information systems (EMIS)…Education Information Data Management and Quality Assurance plus projects (DMQ)Manage data uploads to LURITS: As of the 28th June 2017, LURITS had received 11 592 776 learners from
25 033
schools.
The DBE hosted a workshop on 19 June 2017 to up skill LURITS administrators on dealing with provisional learners at a source level
.
Schools Transacted on LURITS 28 June 2017:
25 033
Active learners:
11 592 776
Provisional learners:
371 139Active Educators: 478 504EMIS Special Projects: The LURITS section has been participating in the integrated support visits to provinces, conducted by EMIS, Exams and GET, for measuring the state of readiness with respect to the three sections. Data for Grades 3, 6, 9 and 12 was collected from provinces.
78
Slide79PROGRAMME 4…Educational management information systems (EMIS)
Business Systems SA-SAMS helpdesk fixed and built 173 databases and resolved 487 telephonic queries. This includes queries on solving financial module.Version 17.1.0 was released on 02 June 2017. The updated IQMS and SGB tools were completed, tested, signed off and submitted to the GITO for inclusion on SA-SAMS. The DBE through the EMIS unit participated in the “Integrated Assessment data management for the 21st
century”
surveys
and workshops conducted in the
GP, FS, KZN
and
EC
QUALITY
LEARNING AND TEACHING CAMPAIGN (QLTC
)…
QLTC training meetings and workshops: Twelve (12) Schools reported to have been adopted in line with the National Economic Development and
Labour
Council
(NEDLAC)
Accord, i.e. North West six (
6
) and Northern Cape six (
6
) received donations to alleviate poverty.
79
Slide80PROGRAMME 4…QUALITY LEARNING AND TEACHING CAMPAIGN (QLTC
)…Social Mobilisation and Advocacy: Sedibeng West was mobilised to take part in the Ministerial imbizo. QCT addressed the Municipal Councillors of Ethekwini
and other critical stakeholders on the role they could play in the delivery of quality learning and teaching.
The Councilors committed themselves to the
principles of QLTC
and the Role they should in strengthening its existence. The Municipality committed to cleaning the schools and establish food
gardens
in the
Ntuzuma
and
Lindelani
schools.Ministerial Intervention Projects and Collaborative Programmes : QLTC intervened in the service delivery protests in
Bohlabelo
, Bushbuckridge in Mpumalanga, and after engagements teaching and learning subsequently commenced.
QLTC
co-ordinated
the
Imbizo
at
Hammanskraal
where socio-economic issues affecting schooling were discussed. 80
Slide81PROGRAMME 4… PLANNING AND DELIVERY OVERSIGHT District-Level Planning and Implementation SupportThe District Co-ordination, Monitoring and Support HEDCOM Subcommittee appointed a
Task Team to evaluate and incorporate public comments in the amended Policy on the Organisation, Roles and Responsibilities of Education Districts.School Level Planning and Implementation SupportFollow-up School Readiness Monitoring began from 15 to 19 May 2017, and 224 schools had been monitored.
81
Slide82PROGRAMME 4… CUSTOMER RELATIONS MANAGEMENT AND NATIONAL CO-ORDINATION Call Centre: Toll free line: S
uccessfully resolved 1 555 cases that were received through the toll free line, 496 calls in April, 703 in May and 356 in June 2017.Website EnquiriesA total of 294 of 676 website enquiries were received and dealt with during
the
quarter
Presidential hotline
The resolution rate has improved to
99.71%
in the quarter from
99.55%
in the previous quarter.
82
Slide83PROGRAMME 4… Provincial Education DepartmentsThe table below shows the resolution rate for the PEDs as at 30 June 2017:
191 cases remain open in KZN and the attention of the PED has been drawn to this.
83
Provincial Education Departments
April
May
June
Open calls
Eastern Cape
90.86%
91.38%
92.49%
74
Free State
96.84%
97.47%
97.47%
04
Gauteng
92.77%
94.83%
98.77%
11
KwaZulu-Natal
84.03%
83.23%
82.78%
191
Limpopo
98.51%
96.05%
98.77%
06
Mpumalanga
92.46%
92.20%
90.88%
32
North West
89.42%
91.30%
91.07%
23
Northern Cape
100%
98.29%
100%
00
Western Cape
98.91%
99.46%
98.92%
02
Slide84PROGRAMME 4…NATIONAL EDUCATION EVALUATION AND DEVELOPMENT UNIT (NEEDU) NATIONAL REPORT
Project 1: Use of DBE workbooks: Data to investigate the use of DBE workbooks in schools was collected through focus group discussions in selected districts.Project 2: Schools that Work: Data on the Schools that Work was collected through focus group discussions in a sample of 111 schools across all nine provinces.In each sampled school, focus-group discussions were conducted with school management teams, teachers and learners, the collected data was the compiled in to a report. Project 3: Management of NEEDU findings:
Oral presentations on NEEDU findings in the first five-year cycle (2012-2016) and their implications for the education sector are made in different fora.
84
Slide85PROGRAMME 4…NATIONAL EDUCATION COLLABORATION TRUST Professionalisation of teaching
: A total of 3 342 teachers in six districts were trained on the learning programmesA total of 768 720 teacher toolkits printed for effective use of the lesson plans and trackers by teachers and HODsManagement and Courageous Leadership:Twenty-two (22) principals in Waterberg District attended a workshop on curriculum management and leadership.A total of
558
schools received support visits from curriculum and leadership coaches in six
districts.
Parent and Learner Empowerment:
Introduced two modules
for
parent
volunteers and two modules for Learner leaders
in 120 schools. 85
Slide86PROGRAMME 4…PHYSICAL PLANNING…
Education Infrastructure Grant: Transfer of the grant to PEDs: 1st and 2nd installments transferred as per the payment schedule.National Education Infrastructure Management System (NEIMS)A total of 23 419 (99%) of schools have been provided with water (NEIMS Data, 30 June 2017). A total of 22 408 (95%) of schools have been provided with fencing and gate. (NEIMS Data, 30 June 2017)).A total of 23 428 (99%)
of schools have been provided with
sanitation
. (NEIMS Data, 30 June 2017
).
86
Slide87PROGRAMME 4…PHYSICAL PLANNING
Acceleration school infrastructure delivery initiatives (ASIDI)Replacement of Inappropriate Schools: 1 in 2017/18, in total 180 of 386 allocated schools have been completed. Sanitation: 0 in 2017/18, in total 425 of 585 allocated schools have been provided with Sanitation Water: 1 in 2017/18, in total 616 of 959 allocated schools have been provided with Water Electricity: 0 in 2017/18, in total 306 of 535 allocated schools have been provided with Electricity
87
Slide88PROGRAMME 4PARTNERSHIPS The Directorate is currently working on the implementation and delivery of the pledges made and can report the following delivery of pledges to
date:AVBOB Foundation- a library was handed over to Tshiluvhi Full Service Primary School in Thohoyandou, LimpopoImperial and Ukhamba Community Development Trust- one library was handed over to Cavendish Primary School in Eldorado Park, Gauteng.Read to Rise -
a total number of
283
classrooms were visited in
seventeen
(17)
schools in Soweto
and twelve
(12)
schools in Mitchells Plain, a total number of 11 444 new books were given to learners.New Africa Education Foundation (NAEF)- Seven (7) Trolley-Mobile libraries were handed over to Phumelela School in Kwa-
Mashu
,
KZN
Memorandum of Agreements were
approved:
Full Nine Yards (PTY)
Ltd,
Deutsche
Presse-Agentur
(DPA) GmbH, Ed-Xnovation (PTY) Ltd, My Power Solutions Inc in Nevada, Maredi Tower and Infrastructure (PTY) Ltd t/a Thabure, Nasou Via Afrika (PTY) Ltd88
Slide89INDICATOR TABLE: PROGRAMME 4 …89
Programme / Sub-Programme / Performance Indicators2017/18 Annual Target as per Annual Performance Plan (APP) Quarter 1 Target as per APP
Quarter 1 Output – Preliminary
Reason for Deviation
Corrective Action
4.1.2
A
bank of Language and Mathematics test items for Grade 3,6 and 9
developed
150
ANNUALLY
-
450 diagnostic assessment items developed for both subjects.
1 400 systematic assessment items developed
Total: 1850 items
Over-achievement is due to preparations for Systemic Assessment which will be written once in three years. The first year of implementation being 2018.
Not
applicable
4.2.1
Number
of NSC and SC reports produced
4
ANNUALLY
-
The reports will be provided in the fourth quarter
The reports can only be produced after the exams are written and results are analysed
Not
applicable
4.2.2
Number
of question papers set annually for NSC and SC
348
ANNUALLY
-
128 question papers for SC were approved and written in May/June 2017. 173 of the 260 NSC question papers were approved by Umalusi.
Not
applicable
Not
applicable
Slide9090Programme /
Sub-Programme / Performance Indicators2017/18 Annual Target as per Annual Performance Plan (APP) Quarter 1 Target as per APPQuarter 1 Output – Preliminary
Reason for Deviation
Corrective Action
4.3.1
Number
of new schools built and completed through ASIDI
115
ANNUALLY
-
1 in 2017/18, in total 180 of 386 allocated schools
Delays in signing of session agreements;
Bids for 7 clusters for water and sanitation; 7 clusters for
modular structures and 10 conventional structure have been advertised during this period
Cession agreement has been signed;
Concurrence for appointment of contractors in inappropriate schools has been granted
and construction is in progress
4.3.2
Number
of schools provided with sanitation facilities through ASIDI
257
ANNUALLY
-
0 in 2017/18, in total 425 of 585 allocated schools
Delays
in the signing of cession agreements;
Assessments of reallocated projects has been completed during this period
Site developments plans were also completed
Session agreement has been signed and construction is in progress in EC Engagements
held with the implementing agents and PSP’s to
fasttrack
assessments and site development plans
Contractors are being appointed in Limpopo
4.3.3
Number
of schools provided with water through ASIDI
344
ANNUALLY
-
1 in 2017/18, in total 616 of 959 allocated schools
4.3.4
Number
of schools provided with electricity through ASIDI
134
ANNUALLY
-
0 in 2017/18, in total 306 of 535 allocated schools
ESKOM realised outage challenges in energising the last batch of schools.
Eskom monitored and engagements held to
fasttrack
the energising of the last batch of schools
.
INDICATOR TABLE: PROGRAMME 4 …
Slide9191Programme /
Sub-Programme / Performance Indicators2017/18 Annual Target as per Annual Performance Plan (APP) Quarter 1 Target as per APPQuarter 1 Output – Preliminary
Reason for Deviation
Corrective Action
4.4.1
Percentage
of public schools using the standardized school administration
system, SA-SAMS for reporting
98
%
QUARTERLY
98%
95.46%
21 095/22 098
Some Schools still use third parties mainly in
KZNDoE
and GDE.
Provinces send circulars to schools to motivate them to use SA-SAMS for reporting.
4.4.2
Percentage
of learners from public schools that are successfully uploaded on
to LURITS
98
%
QUARTERLY
98%
102.86%
11 499 965/11 180 202
This is actually not a deviation, but overachievement as the target was exceeded. This was due to improved processes of data collection and uploads to LURITS as this submission was a priority for all provinces as the final data will be
submitted
to National Treasury to inform the 2018/19 Equitable share, in line with the 20 May 2016 CEM Decision of using LURITS as a sector reporting system.
Even though the number of learners have exceeded the target or baseline of 2016, EMIS is still implementing processes to ensure 100% compliance of all schools, with a challenge around independent schools, who are however not part of the indicator.
INDICATOR TABLE:
PROGRAMME 4 …
Slide9292Programme /
Sub-Programme / Performance Indicators2017/18 Annual Target as per Annual Performance Plan (APP) Quarter 1 Target as per APPQuarter 1 Output – Preliminary
Reason for Deviation
Corrective Action
4.5.1
Number
of officials from districts that achieved below the national benchmark
in the NSC participating in a mentoring programme
30
ANNUALLY
-
This will be achieved in the fourth quarter
Not applicable
Not applicable
4.5.2
An
improvement plan for district offices to improve on areas that were rated
unsatisfactory by school principals during the school survey
An improvement
plan
BI-ENNIAL
-
Preliminary report on the satisfaction levels of school principals on the support they received from districts as per the 2016/17 survey results.
Mop up process to finalise data collected to improve the response rate for reporting.
Data cleaning, report packaging and dissemination in the 2nd quarter.
4.5.3
Percentage
of district managers assessed against developed criteria
85
%
ANNUALLY
-
6 provinces, viz. EC, KZN, MP, NC, NW and WC have completed the baseline assessment forms.
Not applicable
Follow up outstanding provinces for completed baseline assessment forms.
INDICATOR TABLE: PROGRAMME
4
Slide93PROGRAMME 5: EDUCATIONAL ENRICHMENT SERVICES
The purpose of Programme 5 is to develop policies and programmes to improve the quality of learning in schools.
93
Slide94National School Nutrition Programme (NSNP)2017/18 Monitoring Plan and Data verification schedule was developed for purposeful planning and validation in data collected.
Health PromotionHIV and AIDS Life Skills Education Programme: ten (10) schools were monitored to increase sexual and reproductive health knowledge, skills and decision-making among learners, educators and support staff. The HIV Policy was
approved
by Cabinet on 10 May 2017 and
launched
at the
8th SA AIDS Conference
by the Deputy Minister on 14
June 2017.
TB and HIV
Programme:
International TB Day was held in Sithokomele Combined School on 26 June 2017 with over twenty (20) schools from Gauteng participating. An estimated 3 000 learners were reached with TB awareness activities. SRH and Teenage Pregnancy Programme: The draft Policy on the Prevention and Management of the Learner Pregnancy in
Schools
was approved through CEM
in May 2017
.
Integrated School Health Programme and Deworming
:
The Hygiene Programme
concept document for NSHP
was
developed on 5 June 2017. 94PROGRAMME 5 …
Slide95Psycho-social SupportThe National Association for Child and youth Care Workers (NACCW) has placed sixteen (16) children and youth care workers in eight (8)
schools in Botshabelo, Free State through support from the Cyril Ramaphosa Foundation.A total of 800 children have been reached with psychosocial support services.The NACCW has trained Learner Support Agents for the Department of Education in Pietermaritzburg on child and youth care work modules with funding from DG Murray Trust, 1 244
learners in that area are receiving services including psychosocial support.
Training
and orientation sessions
were held in the North West reaching
402
educators
on the impact of trauma on
learners.
95
PROGRAMME 5 …
Slide96Social Cohesion and Gender Equity Youth Citizen’s Action Programme (YCAP): 540 participantsThe National School Moot Court was conducted for fifty-three (53)
participants in FS. An Africa Day event to commemorate the centenary of OR Tambo in Gauteng Province was held, 246 learners were engaged in a dialogue on how the late OR Tambo fought and promoted the aspects of non-sexism, equality, non- racism, non-discrimination and equal opportunities for all South Africans. A total of 714 learners were reached in
Gauteng through
dialogues
to raise
awareness
on
Violence against
Children
.
96
PROGRAMME 5 …
Slide97Sport and Enrichment in EducationThe 2018 ABC Motsepe Schools Eisteddfod music titles were finalised and schools are able to start preparations for participation in the 2018 Eisteddfod.The National Aquatics Championships
with SRSA on 10 – 13 April 2017 were held in Polokwane. Provincial winning schools and athletes were determined to participate at the National Winter Games Championships in Durban from 09 to 14 July 2017. Hosted the Physical Education Symposium in collaboration with PEISA to debate, share and advance the interests of Physical Education implementation. Safety in EducationMonitoring and support was provided to twelve
(12) hot spot schools.
Road safety campaign
in partnership with Imperial Holdings implemented:
reached over
1 000
schools with road safety education
A total of
one
million learners
reached with safe road usage and scholar patrols.
Commenced anti-bullying television production
97
PROGRAMME 5
Slide98INDICATOR TABLE: PROGRAMME 5 98
Programme / Sub-Programme / Performance Indicators2017/18 Annual Target as per Annual Performance Plan (APP)
Quarter 1 Target as per APP
Quarter 1 Output – Preliminary
Reason for Deviation
Corrective Action
5.1.1
Number
of schools monitored for the provision of nutritious meals
130
QUARTERLY
10
5
Some school monitoring trips were
cancelled
The remaining 5 school monitoring visits will be carried over to the subsequent quarters.
5.2.1
Number
of adjudicators, data capturers and Farm school conductors trained in SASCE
programmes
900
ANNUALLY
-
Training is planned for Q4
Not applicable
Not applicable
5.2.2
Number
of learners, teachers, officials and SGBs participating in social cohesion and
gender equity programmes
6000
QUARTERLY
2000
2 264
Additional partnership programmes resulted in excess training
Not applicable
5.3.1
Number
of Hot Spot Schools monitored towards Implementation of the NSSF
46
QUARTERLY
12
12
Not applicable
Not applicable
Slide99PART B
Financial Report : First Quarter Expenditure99
Slide100INTRODUCTION…The total Appropriation budget
of the Department for the 2017/18 financial year amounts to R23 408.620 billion79% of the budget amounting to
R
18 502.826 billion
was
allocated to transfer payments as follows:
Conditional Grants:
R17 154.328 billion
Transfers to Public Entities:
R1.214
billion
Other Transfers:
R134.760
million
The
remainder of the budget (R4
905.794
billion
)
was
allocated to the following:
Compensation of Employees:
R417.778
million
Examiners and Moderators:
R23.148
million
Earmarked Funds:
R1 122.839
billion
Office Accommodation:
R183.668
million
Specifically and Exclusively Appropriated: R2
594.698 billion
Departmental Operations:
R272.869 million
Departmental Projects:
R290.794 million (inclusive
of
Kha
Ri
Gude
and National Assessment)
100
Slide101INTRODUCTIONThe total actual expenditure
of the Department for the 2017/18 financial year first quarter amounts to R7 383.241 billionExpenditure amounting to R7 009.734 billion is made up of transfer payments as follows:
Conditional Grants:
R5 947.921 billion
Transfers to Public Entities:
R1 025.625 billion
Other Transfers:
R36.024
million
The remainder of the
expenditure (
R373.507 million
)
is made up as follows:
Compensation of Employees:
R111.216 million
Examiners and Moderators:
R460 thousand
Earmarked Funds:
R37.536 million
Office Accommodation :
R45.179 million
Specifically and Exclusively Appropriated: R123.618 millionDepartmental Operations:
R33.286 million
Departmental Projects:
R22.376
million
101
Slide102ALLOCATION AGAINST ACTUAL EXPENDITURE PER PROGRAMME FOR THE 2017/18 FINANCIAL YEAR
Programmes2017/18
Expenditure as % of
Appropria-tion
A
PROPRIATION
ACTUAL
EXPENDITURE
VARIANCE
R’000
R’000
R’000
Administration
416
283
103 921
312 362
24.96%
Curriculum Policy, Support and
Monitoring
1
801
953
102 491
1 699 462
5.69%
Teachers,
Education
Human
Resources Development and Institutional Development
1
215 104
1 012 516
202 588
83.33%
Planning
,
Information and Assessment
13
248 303
4 012 678
9 235 625
30.29%
Educational Enrichment Services
6
726 977
2 151 635
4 575 342
31.99%
Total
23 408 620
7 383 241
16
025 379
31.54%
102
Slide103CHALLENGES (DEVIATIONS) AND MITIGATORY MEASURES/PROGRESS
CHALLENGES/DEVIATIONMITIGATORY MEASURES/PROGRESSProgramme 2: Curriculum Policy, Support and MonitoringThe bulk
of the allocation in this programme is in respect of workbooks, Mop up allocation on
Kha
Ri
Gude
a
s well
as conditional grants (
Learners with Profound Intellectual Disabilities grant
and Maths, Science and Technology).
Workbooks
Printing of the 2018 Workbooks Volume 1 is currently in progress and delivery is expected to commence during July 2017.
The invoices for the printing of workbooks volume 1 are expected in the second quarter of the financial year.
Kha
Ri
Gude
Due to the investigations
that were conducted by the
Department on reported cases of fraud and corruption, the payments of stipends FOR volunteers in the last quarter of the 2016/17 financial year were withheld until the investigation has been completed. The bulk of the allocation of the mopping up was in respect of the fourth quarter payments of stipends that are accrued for payment in the new financial year
.
Learners with Profound Intellectual Disabilities grant
The first transfer
scheduled for April 2017
was withheld for period of more than 30 days but not exceeding 120 days due to the non submission of the final business plans..
103
Slide104FINANCE CHALLENGES (DEVIATIONS) AND MITIGATORY MEASURES
CHALLENGES/DEVIATIONMITIGATORY MEASURES/PROGRESSProgramme 3: Teachers, Education Human Resources Development and Institutional Development
The high expenditure in
this programme
is due to the
first transfer payment for
Funza
Lushaka
Bursaries.
Annually
in April 90% of the allocation for Funza Lushaka
Bursaries funds is transferred to NSFAS. The balance of 10% is made during January each year to cover for the registration fees for the new academic year.
Programme 4: Planning, Information and Assessment
The underspending
on this programme is mainly due to the
ASIDI projects.
Bids for 7 clusters for water and sanitation; 7 clusters for
modular structures and 10 conventional structure have been advertised during this period;
Cession agreement has been signed and water and sanitation projects formally allocated and construction is in progress in EC ;
Concurrence for appointment of contractors in inappropriate schools has been granted
and construction is in progress;
Engagements
held with the implementing agents and PSP’s to
fasttrack
assessments and site development plans and as a result of the intervention, contractors are being appointed for water and sanitation projects in Limpopo.
Engagements have been held with Eskom to
fasttrack
the energising of the last batch of schools
.
104
Slide105ALLOCATION AGAINST ACTUAL EXPENDITURE PER ECONOMIC CLASSIFICATION FOR THE
2017/18 FINANCIAL YEARECONOMIC CLASSIFICATION
2017/18
Expenditure as % of Appropriation
APROPRIATION
ACTUAL EXPENDITURE
VARIANCE
R’000
R’000
R’000
Compensation of Employees
476 694
121 855
354 839
25.56%
Goods and Services
1
969 925
127 853
1 842 072
6.49%
Transfers and Subsidies
18
502 826
7 009 734
11 493 092
37.88%
Payment
for Capital Assets
2
459
175
123 799
2 335 376
5.03%
Total
23
408 620
7 383 241
16 025 379
31.54%
105
Slide106CHALLENGES (DEVIATIONS) AND MITIGATORY MEASURES/PROGRESS
CHALLENGES/DEVIATIONMITIGATORY MEASURES/PROGRESSGoods and Services: The deviation on this item is due to workbooks, Kha
Ri
Gude
, Matric Second Chance and the National Assessment.
Workbooks
Printing of the 2018 Workbooks Volume 1 is currently in progress and delivery is expected to commence during July 2017.
The invoices for the printing of workbooks volume 1 are expected in the second quarter of the financial year.
Matric
Second Chance
The Revision booklets are in the process of being edited. Content on CAPs is in the final stages of being uploaded. A programme is being developed to track usage of the CAPs. The Ministerial Roadshows were completed in the Western Cape province. Classes for the June examinations were completed. Monitoring of classes were conducted in 7 of the 9 provinces.
The classes for Matric Second Chance have been completed. Expenditure on this programme will improve later in the financial year.
106
Slide107CHALLENGES (DEVIATIONS) AND MITIGATORY MEASURES/PROGRESS
CHALLENGES/DEVIATIONMITIGATORY MEASURES/PROGRESSGoods and Services: The deviation these item is due to workbooks, Kha
Ri
Gude
,
Matric
Second Chance and the National Assessment.
Kha
Ri
Gude
Due to the investigations
that were conducted by the
Department on reported cases of fraud and corruption,
the payments of stipends for volunteers in the last quarter of the financial year 2016/17 were withheld until the investigation has been completed. The bulk of the allocation of the mopping was in respect of the fourth quarter payments of stipends that are accrued for payment in the new financial year
.
National
Assessment
A draft report on the findings on test development will be made available after the audit is completed. A further refinement was done to the diagnostic tests for distribution to schools during July 2017.
Transfer and subsidies:
The allocation
in these classification includes conditional grants, transfers to Public Entities and other transfer that include NECT and Foreign transfers..
The first transfer payments on conditional grants administered by the Department were made as projected for first quarter except the transfer of the Learners with Profound Intellectual disability conditional that that was withheld due non submission of approved business plans. Furthermore, the transfers to Public Entities (SACE, UMALUSI and NSFAS) were made as projected
.
107
Slide108CHALLENGES (DEVIATIONS) AND MITIGATORY MEASURES/PROGRESS
CHALLENGES/DEVIATIONMITIGATORY MEASURES/PROGRESS
Payments for Capital Assets: The bulk of the allocation on this item is in respect of the ASIDI project.
Bids for 7 clusters for water and sanitation; 7 clusters for
modular structures and 10 conventional structure have been advertised during this period;
Cession agreement has been signed and water and sanitation projects formally allocated and construction is in progress in EC ;
Concurrence for appointment of contractors in inappropriate schools has been granted
and construction is in progress;
Engagements
held with the implementing agents and PSP’s to
fasttrack
assessments and site development plans and as a result of the intervention, contractors are being appointed for water and sanitation projects in Limpopo.
Engagements have been held with Eskom to
fasttrack
the energising of the last batch of schools
.
108
Slide109ALLOCATION AGAINST ACTUAL EXPENDITURE FOR
THE 2017/18 FINANCIAL YEAR
ECONOMIC CLASSIFICATIONS
2017/18
Expenditure as % of Appropriation
APPROPRIATION
ACTUAL EXPENDITURE
VARIANCE
R’000
R’000
R’000
Compensation of Employees
417 778
111 216
306 562
26.62%
Examiners and Moderators
23 148
460
22 688
1.99%
Transfers to Public Entities
134 760
36 024
98 736
26.73%
Other Transfers
1 213 738
1 025 625
188 113
84.50%
Conditional Grants
17 154 328
5 947 921
11 206 407
34.47%
Schools Infrastructure Backlogs Indirect Grant
2
594 698
123 618
2 471 080
4.76%
Earmarked Funds
1 122 839
37 536
1 085 303
3.34%
Departmental Operations
272 869
33 286
239 583
12.20%
Office Accommodation
183 668
45 179
138 489
24.60%
Projects
290 794
22 376
268 418
7.69%
Total
23 408 620
7 383 241
16 025 379
31.54%
109
Slide110CHALLENGES (DEVIATIONS) AND MITIGATORY MEASURES/PROGRESS
CHALLENGES/DEVIATIONMITIGATORY MEASURES/PROGRESSPublic EntitiesThe transfer to UMALUSI is made quarterly and for SACE CPTD, the are two transfers in April and October.
The transfers to the public entities were made as scheduled.
Other transfers:
The
allocation of other transfers includes the transfer of NSFAS for
Funza
Lushaka
Bursaries, NECT
and Foreign transfers.
90% of the
Funza
Lushaka
Bursaries was made as projected.
The first transfer to National Education Collaboration Trust (NECT) was made as projected.
The foreign transfers and made in January/February when the invoices are received during the fourth quarter of the financial year.
Conditional grants:
The
transfers of the conditional grants and made according to the approved payment schedules
.
The first transfers for the National School Nutrition conditional grant, the HIV and Aids conditional, Maths Science and Technology grant and the Education Infrastructure grant were processed as scheduled. The first transfers of the Learners with Profound Intellectual Disability conditional grant were withheld due to non submission of approved business plans.
110
Slide111DETAILS OF EARMARKED ALLOCATIONS/CONDITIONAL GRANT FOR THE 2017/18 FINANCIAL YEAR
SERVICE
Expenditure as % of Appropriation
APPROPRIATION
ACTUAL EXPENDITURE
VARIANCE
R’000
R’000
R’000
Earmarked Funds:
1 122 839
37 536
1 085 303
3.34%
WORKBOOKS
1 048 275
26 354
1 021 921
2.51%
MATRIC SECOND CHANCE PROGRAMME
45 000
6 546
38 454
14.55%
MST
5 547
830
4 717
14.96%
NSNP
18 017
3 626
14 391
20.13%
LEARNERS WITH PROFOUND INTELLECTUAL
6 000
180
5 820
3.00%
Conditional Grants:
17 154 328
5 947 921
11 206 407
34.67%
EDUCATION INFRASTRUCTURE GRANT
10 045 562
3 767 087
6 278 475
37.50%
HIV&AIDS (LIFE SKILLS EDU) GRANT
245 308
24 531
220 777
10.00%
MATHS,SCIENCE&TECHNOLOGY GRANT
365 145
40 750
324
395
11.16%
NAT SCHOOL NUTRITION PROG GRANT
6
426 313
2 115 553
4 310 760
32.92%
LEARNERS WITH PROFOUND INTELLECTUAL DISSABILITY
72 000
0
0
0.00%
111
Slide112CHALLENGES/DEVIATIONS AND MITIGATORY MEASURES
CHALLENGES/DEVIATIONMITIGATORY MEASURES/PROGRESSEARMARKED FUNDS:
The bulk
of the allocations on earmarked funds are related to the
Workbooks and Matric Second Chance programmes.
Workbooks
Printing of the 2018 Workbooks Volume 1 is currently in progress and delivery is expected to commence during July 2017.
The invoices for the printing of workbooks volume 1 are expected in the second quarter of the financial year.
Matric
Second Chance
The Revision booklets are in the process of being edited. Content on the CAPs are in the final stages of being uploaded. A programme is being developed to track usage of the CAPs. The Ministerial Roadshows were completed in the Western Cape province. Classes for the June examinations were completed. Monitoring of classes were conducted in 7 of the 9 provinces.
The classes for Matric Second Chance have been completed. The expenditure will improve later in the financial year.
Printing of the 2018 Workbooks Volume 1 is currently in progress and delivery is expected to commence during July 2017, the expenditure will improve in the second quarter.
112
Slide113DETAILS OF TRANSFERS AGAINST ACTUAL EXPENDITURE FOR THE 2017/18
FINANCIAL YEAR
SERVICE
Expenditure as % of Appropriation
APPROPRIATION
ACTUAL EXPENDITURE
VARIANCE
R’000
R’000
R’000
Transfers to Public Entities
134 760
36 024
98 736
26.73%
UMALUSI
124 612
31 153
93 459
25.00%
ETDP SETA
405
0
405
0.00%
SACE
9 743
4 871
4 872
50.00%
Other Transfers
1 213 738
1 025 625
188 113
84.50%
NSFAS: Fundza Lushaka Bursaries
1 095 792
986 212
109 580
90.00%
UNESCO Membership
Fees
14 585
0
14 585
0.00%
ADEA
146
0
146
0.00%
Childline South Africa
61
0
61
0.00%
Guidance
Counseling & Youth
Development Centre: Malawi
170
0
170
0.00%
SACMEQ
3 571
0
3 571
0.00%
NECT
99 413
39 413
60 000
39.65%
113
Slide114CHALLENGES/DEVIATION AND MITIGATORY MEASURES/PROGRESS
CHALLENGES/DEVIATIONMITIGATORY MEASURES/PROGRESSPublic EntitiesThe transfer to UMALUSI is made quarterly and for SACE CPTD, the are two transfers in April and October
.
The transfers to the public entities were made as scheduled.
Other transfers:
The
allocation of other transfers includes the transfer of NSFAS for
Funza
Lushaka
Bursaries, NECT
and Foreign transfers.
90% of the
Funza
Lushaka
Bursaries was made as projected.
The first transfer to National Education Collaboration Trust (NECT) was made as projected.
The foreign transfers are made January/February when the invoices are received during the fourth quarter of the financial year.
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Slide115RECOMMENDATIONIt is recommended that Portfolio Committee discusses: the report on the first quarter outputs of the Department against the planned targets of the pre-determined objectives in the Annual Performance Plan for financial year 2017/18; and
the report on the Department’s expenditure for the first quarter of the financial year 2017/18.115
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