Charge Up Your PCard Program Becky Alexander Chad Hogan Kristen Raley April 2325 2019 Charge Up Your PCard Program 2 Identify targeted use of pcard 3 Goal of Statewide PCard Program Provide a payment method solution for ID: 770654
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Charge Up Your P-Card Program Becky Alexander, Chad Hogan, Kristen Raley April 23-25, 2019
Charge Up Your P-Card Program 2
Identify targeted use of p-card 3
Goal of Statewide P-Card Program Provide a payment method solution for Purchases below $5K Purchases from suppliers who need immediate payment or do not accept other payment methods Urgent, unplanned, non-routine purchases which may need a quicker payment method 4
Goal in Numbers: State FY18 Spend 5 Range of Transaction Amount Percent of $88M Spend Percent of 330K+ Transactions $0-$100 7% 44% $100-$250 14% 23% $250-$500 20% 15% $500-$750 15% 7% $750-$1K 12% 4% $1K - $5K 30% 5% Over $5K 2% <1%
Review Procedures and Update Policy
Review procedures 7
Review and update policies 8
Train and Implement
Training 10
Monitor and Audit 11
Keyword Search 12
Example of Keyword Search Results 13 Description Supplier_Name Prime Student Fee PCE Amazon Prime Prime Membership Fee PCE Amazon Prime Warrior PCE Prime Video DORMEO GRAY CHAIR EA STAPLES UNLEADED EA QT 747 07007479 Google Play Gift Code Amazon.com Crocs Womens LiteRide ZAP ZAPPOS.COM
Split Transactions 14
15 Month July August September October November December Intentional split 18 21 16 6 5 5 Unintentional split 1 10 12 4 Total 18 21 17 16 17 9 Split Transactions Analysis Results
Exceeding Limits 16 http://doas.ga.gov/state-purchasing/statewide-card-programs/purchasing-cards
Active Cardholders 17
Planes, Trains, and Automobiles 18
State Employee Travel 19 **Except for airline tickets for TTE agencies. **Vehicle Rental must be by SWC Vendor
Airline Data 20Additional Data Available:Upgrade Fees Baggage Fees Seat Fees Statewide P-Card Policy requires that you follow SAO’s travel policy. Audit Results: TTE Agency Usage Passenger Name Ticket Number MCC Code MCC Description Departure Date Origin Code Dest Code Fare Basis Flight Num Service Class XXXX/XXXX XXXXX 3058 Delta X/XX/XXXX ATL MCO XXXXX 312 W
Rental Vehicle Statewide Contracts 21Additional Details:Waivers available on request and approval Does NOT include subsidiaries Hertz: Dollar, Thrifty Enterprise: Alamo, National Audit Results Contract Supplier In-State Out of State (Airport Locations) International Vehicles (Excludes 15 Pax) Hertz Mandatory Mandatory N/A Vehicles (Excludes 15 Pax) Enterprise Mandatory N/A N/A 15 Passenger Vehicle Auto Max Convenience N/A N/A
Begin the process again
Re-charging Up Your P-Card Program 23
Questions 24
Presenters and contact information Becky Alexanderbecky.alexander@doas.ga.govChad Hoganchad.hogan@doas.ga.gov Kristen Raley kristen.raley@doas.ga.gov 25