Vacation and vacation Payout

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Vacation and vacation Payout




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Presentations text content in Vacation and vacation Payout

Slide1

Vacation and vacation Payout

Managing Vacation Requests and Payouts in Workday for Canada

Note

*

The screenshots contained in this training deck are in English only. Workday does have the ability to display in French based on your preference.

Slide2

Copyright ©2017 Waste ConnectionsVacationThere are three ways to enter an employees vacation time/dollars in Canada:The employee can request paid vacation hours through time off and they will be paid for them, decrementing their vacation hours and dollars balances

The employee or their manager can request unpaid vacation hours for the employee, which will decrement the vacation hours balance

The employee can ask for a one time payment that will pay them vacation dollars, which will decrement their vacation dollar balance and not affect hours

Slide3

Copyright ©2017 Waste ConnectionsNote: This Job Aid is specifically for vacation requests and payouts for Canada; for other types of time offs and one time payments, please refer to those specific job aids

Slide4

Copyright ©2017 Waste ConnectionsEntering Time Off Hours Through Time Off (Paid and Unpaid)

Slide5

Request Time Off: Enter Time Off

Slide6

Request Time Off: Enter Time Off

Slide7

Request Time Off: Enter Time Off

Note: Choose Vacation Time Off Paid to pay the

Vacation hours on the cheque, and Choose Vacation Time Off Unpaid to just report the hours

Taken without having them being paid.

Enter the time off type (Vacation Time Off Paid, Vacation Time Off Unpaid) then enter the daily quantity (the number of hours per day,) and the total hours requested for all days will then display in the top right quarter. Click

Submit.

If entered by a manager, the time will automatically be approved.

Note: Approving time off in a timely manner is very

critical. Any time off not approved before payroll is

complete will not be paid to employees. If you

approve it after payroll is complete, it will go on the

Next available

cheque

. When payroll runs the mass

submit/approve process, it only picks up time not

off. There is no way for Payroll to approve time off,

only the managers.

Slide8

Copyright ©2017 Waste ConnectionsEntering a Vacation Payout Through One Time Payments (No Hours)

Slide9

Copyright ©2017 Waste ConnectionsOne-Time Payments: Request One-Time Payment for Canada VacationClick Actions

Hover over Compensation

Click Request One-Time Payment

Slide10

Copyright ©2017 Waste ConnectionsEnter the effective dateSelect the employee

One-Time Payments: Request One-Time Payment for Canada Vacation

Slide11

Copyright ©2017 Waste ConnectionsEffective Date defaultsSelect Vacation Dollars

Click to save updates

One-Time Payments: Request One-Time Payment for Canada Vacation: Payment Summary

Slide12

Copyright ©2017 Waste ConnectionsClick Add

to enter one-time payment details

One-Time Payments: Request One-Time Payment for Canada Vacation: Payment Summary

Slide13

Copyright ©2017 Waste ConnectionsChoose the One-Time Payment Plan Vacation Dollars

The Scheduled Payment Date

is the same as the Effective DateEnter the amount of the

one-time payment

Enter the coverage period for when you are paying the vacation. (for reporting purposes only, can be left blank)

One-Time Payments: Request One-Time Payment for Canada Vacation: Payment Details

Slide14

Copyright ©2017 Waste ConnectionsAdd any relevant information regarding the one-time paymentAdd any general information in the comments section

Attach any relevant files

Click

Submit

One-Time Payments: Request One-Time Payment for Canada Vacation: Payment Details

Slide15

Copyright ©2017 Waste ConnectionsViewing time off/vacation balances in WorkdayThere are several ways to review time off balances. Below are a few.

From pay results:

Slide16

Copyright ©2017 Waste ConnectionsViewing time off/vacation balances in Workday cont..

Slide17

Copyright ©2017 Waste ConnectionsViewing time off/vacation balances in Workday cont..

The second way to view the balances is from the actual printed paystub.

Slide18

Copyright ©2017 Waste ConnectionsViewing time off/vacation balances in Workday cont..The printed paystub will appear in your W drive. The balances are at the bottom of the paystub.

Slide19

Copyright ©2017 Waste ConnectionsJob Aids Currently Available in the Learning Worklet:Request Compensation ChangeProcess One-Time Payment Job Aid

Resources


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