Human Resources Best Practices - PowerPoint Presentation

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Human Resources Best PracticesEpiscopal Diocese

February 2019

Laura Henderson

North County HR

Cindi has over 20 years of experience providing guidance and leadership to managers in startup, high growth and stable organizations in a variety of industries. Cindi has expertise in developing and implementing best practices, along with creating work environments that attract and retain top notch talent. She has a reputation as an employee advocate who can be trusted and relied on to champion the needs of the employee while serving the best interests of the company. Cindi holds the SPHR-CA and SHRM-SCP certifications.  She earned a Certificate in Human Resources at UCSD. 

Laura has 20 years of Human Resources experience in various industries and company sizes. Laura has extensive experience in both State and Federal HR compliance issues. Areas of special interest include establishing alternative workweek schedules, determining exempt/nonexempt status, leave of absence management, wage and hour laws, acting as a part time HR manager for smaller companies and establishing best practices for hiring and terminations.  Laura holds a Bachelor’s degree in Business Administration from California State University San Marcos and an MBA from The University of San Diego. 

Getting HR Assistance

Email Cindi Helsel

Brief summary of the issue you need help withcindi@northcountyhr.comCopy Kirby Smith and

Nancy Holland

Human Resources Areas

Hiring and Recruiting

Discipline and Terminations

Labor Compliance

Compensation and rewards

Benefits

Safety and Workers Compensation

Employee relations

Training

Harassment and discrimination

Performance management

HR process

Other

Agenda

Compliance items you can fix in 2 hours

Form I9New hire checklistTermination checklist

Minimum wage and Minimum Salary

Other items

1099 vs. Employee

New sexual harassment training requirementsPaid Sick Leave requirementsHR Mini Audit

Questions

Materials from today

Sign the interest list to be added to

dropbox.

Form I9

New hires

Required for all employees. Must be done in person. Current I9 version: 7/17/17 Must be completed by 3

rd

day of work.

Original documents must be provided

If you keep copies of provided documents, you must keep copies for everyone.

Form I9

Correcting existing ones

I9 AuditThey may NOT be stored in the employees personnel file. Making correctionsSee the

cheat sheet

for basic corrections

Use the

correction memo for more complicated one

New Hire Checklist

Required items

I9Tax forms: W4, DE4

Brochures: Workers comp, Paid Family Leave, State disability*

Notice to employees (form 2810)

Rights of Victims of Domestic Violence, Sexual Assault and Stalking

IIPP (Injury and Illness Prevention Program)

ACA Health insurance noticeAdditional documentsHandbookBenefitsChurch specific itemsPersonnel File Organizer

Termination Checklist

Final check

Due immediately if you are terminating the employeeDue immediately if employee had given you 72 hours noticeDue within 72 hours otherwise

Notice to employee as to change in relationship

Organization specific documents

Retirement information

Health insurance continuation information (COBRA)

Minimum wage and Minimum Salary

Dates

Employers With 26 or More Employees

Employers With 25 or

Fewer

Employees

San Diego

City

Min wage

CA Salary Minimum with 25 or

fewer

employees

CA salary Minimum with 26+ employees

1/1/19

$12/hour

$11/hour

12.00

45,760

49,920

1/1/20

$13/hour

$12/hour

Tied to CPI

49,920

54,080

1/1/21

$14/hour

$13/hour

Tied to CPI

54,080

58,240

1/1/22

$15/hour

$14/hour

Tied to CPI

58,240

62,400

1/1/23

$15/hour*

$15/hour*

Tied to CPI

62,400

62,400

Independent Contractor or Employee?

ABC Test:

a worker is presumed to be an employee unless the hiring entity establishes each of the following three factors:The worker is free from the control and direction of the hiring entity in connection with the performance of the work, both under the contract for the performance of the work and in actually performing the work;

The worker performs work that is

outside the usual course

of the hiring entity’s business; and

The worker is customarily engaged in an independently established trade, occupation or business of the same nature as the work performed.

Sexual Harassment training

Employees (NEW for 2019)

Required for all employers with 5 or more employees1 hour, interactive training

Topics include harassment, discrimination, bullying and more for all employees

Supervisors

Required for all employers with 50 or more employees

2 hour, interactive training for supervisorsTopics include harassment, discrimination, bullying and more for all employeesTraining must be completed by 12/31/19 and provided every two years

The diocese is working on options to assist you with meeting this requirement.

Paid Sick Leave

California requirement since July 2015

California Requires 24 hours of sickSan Diego City requires 40 hours Your policy should be documented

Available sick must be shown on pay stubs

Paid Sick Leave (CA)

Methods

The statutory mandated accrual method. One hour for every 30 hours of work. Unused time must carryover (up to 48 hours) to next year. Employer can limit leave usage to 24 hours per year.

An optional accrual method

Provide no less than 24 hours by the 120th day

An alternative accrual method (new hires only)

A lump-sum approach (easiest to administer)Grant full 24 hours annuallyNo accrual or carry over required.

HR Compliance Mini Self Audit

HR Compliance Mini Self Audit

Lists everything we discussed today with a brief description and check off. Should be able to review, fix and update in approximately 2 hours.

Materials from today

This presentation

Offer letter templateI9 cheat sheetI9 correction memoPersonnel File Organizer

HR Compliance Mini Self Audit

Termination Packet

Change in Status form

New hire Packet

Notice to employees / Form 2810Form I9Form W4Form DE4

IIPP (Injury and Illness Prevention)

Workers Comp Brochure

Paid family leave brochure

State disability brochure

ACA Marketplace notice

Rights of Victims of Domestic Violence, Sexual Assault and Stalking

Questions / Discussion