SPSPR US ARMY SOLDIER SUPPORT INSTITUTE NONCOMMISSIONED OFFICER ACADEMY 1 Terminal Learning Objective Action Analyze Spending Chain Procedures Conditions ID: 730559
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Analyze Spending Chain Procedures(SPS-PR)
U.S. ARMY SOLDIER SUPPORT INSTITUTE
NONCOMMISSIONED OFFICER ACADEMY
1Slide2
Terminal Learning Objective
Action:
Analyze Spending Chain Procedures Conditions: Mid-grade FM Leaders in a classroom environment working individually and as a member of a small group, using doctrinal and administrative publications, practical exercise, personal experience, handouts, and discussion with an awareness of the Operational
Environment (OE) variables and actors. Standard: With a minimum of 80% accuracy, learners must demonstrate proficiency with: Communicate spending chain proceduresCreate a standard procurement system – purchase requisition Change standard procurement systemCreate good receipt in GFEBSCreate an invoice receipt in GFEBS
2Slide3
What is Spending Chain?Spending Chain involves the end-to-end Requisition to Pay process that includes:Managing and applying material and Vendor Master Data.
Generating and maintaining purchase requisitions (PRs) and purchase orders (POs).
Receiving and posting goods receipts (GRs).Goods acceptanceService Entry Sheets
InvoicingPayment processingSpending Chain Procedures 3Slide4
Spending Chain Roles
Purchase Requisition (PR’s)
Purchase OrderPO’s)Good’s Receipt(GR)Invoice Receipt(IR)PR Processor
PO ProcessorGR ProcessorIR ProcessorPR Interface Processing Monitor PO Interface Processing Monitor GR Interface Processing Monitor IR Interface Processing Monitor PR Approver(L1)
Site Invoice ProcessorPR Funds Certifier(L4)MIPR (L5)
Site Invoice Interface Processing
Monitor
**Data verified by: Role-to-Course Master Mapping, Effective 29 June 2014
4Slide5
Material Master DataVendor Master DataAcquisitions
Accounts Payable
SC Sub-Processes
5Slide6
Includes all the steps necessary to purchase goods and services.
Create/Change
Purchase Requisition (PR)Purchase Requisition ApprovalCreate/Change
Purchase OrderCarry Out Goods ReceiptCreate/Change Funds Commitment DocumentCreate/Change Funds Pre-Commitment DocumentIn addition it includes recording proprietary and budgetary ledger entries for:Commitments (PRs) Obligations (POs/Funds Commitment documents) Receiving Reports and Acceptances (GR/acceptance)Acquisitions
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During this process, contractual and miscellaneous payment invoices and payments are processed. The activities associated with this sub-process are:
Post Invoice
Process payments for automatic and manual (MIRO) invoices.
Payment ProgramProcess payments for open invoices to vendors. After an invoice is received, recorded, and matched, payments are scheduled and disbursed to the vendors according to the Prompt Payment Act. Accounts Payable Process 7Slide8
Contract (Document) Types
ME51N – Create Purchase Requisition
ME21N – Create a Purchase OrderML81N – Services Entry SheetMIRO - Invoice/BlockME5A – PR list
DisplayFB02- Block ME23N – View StatusFB02- UnblockMIR4 – View/DisplayMR8M – Cancel/Reverse InvoiceF-44- Clear Vendor Invoice Non-PPA Misc. Pay
T-Codes
FMY1 – Pre-Commit Document
FMZ1 – Create Funds Commitment DocumentFB60 – Enter Invoice
FB03 – View InvoiceFB02 – File AttachFB02 – Invoice Block
Standard Procurement System (SPS)
T-Codes
ME51N
ME21N (Auto-Created)
MIGO
MIRO
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PPA
Misc. Pay
T-CodesSlide9
Two types of Invoices:
Contractual consist of two key transactions MIRO and MIR4
Miscellaneous Pay Miscellaneous Pay (subject to PPA) Miscellaneous Pay (Not subject to PPA)
Two ways invoices are processed:Interfaced (Automated) invoices external to GFEBS primarily with IRAPTS (Formally known as Wide Area Work Flow)Manual invoices are entered manually. Types of Invoices 9Slide10
What are the two types of Miscellaneous Pay Invoices?A.
When referencing invoices, the MIRO is to SPS, as the ________ is to Miscellaneous payA. LSA #1 Check on Learning
Prompt Payment Act / Non-Prompt Payment ActFB60 10Slide11
LSA #1 Summary
11Slide12
Spending Chain Process
Create a Standard Procurement System (SPS) Purchase Requisition (PR) in GFEBS
ME
51N 12Slide13
GFEBS Bike (Analogy)
Commercial Off The Shelf (COTS):
SAP
Accounting SoftwareBlueprinting: Adds customer add-ons and customization of the product “The ARMY is the customer”SAP
-Systems Applications & ProductsPR-(IE.,
Gravel)
ME51N
DA 3953SF44T-Codes:ME51N-Create PRME52N-Change PR
ME53N-Display PRL1-Gen.SupvL2-ITL3- PB
L4- Certification
SPSPO/Obligation auto-created in SPS at the MICC
AWARD
ME23N
GR
iRAPT
/Manual
MANUAL
MIGO
INVOICE
iRAPT
/Manual
MANUAL
MIRO
F11O
ADS/DDS
GFEBS Reports
GFEBS
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Battle Drill 1:
Process Contract (P2P) with SPS & WAWF
3-way match
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Battle Drill 1:
Process Contract (P2P) with SPS & WAWF
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ME51N – Create Standard Procurement System- Purchase Requisition (SPS PR)Simulation
The instructor demonstrates this activity while you follow along Hands on Exercise
The instructor will lead you step by step through the activity using the training materials provided
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LSA #2 Check on Learning
Q.
What does the Plant field indicate?Ordering MICCOrdering Installation
BotanyNone of the above A. Ordering InstallationQ. What is the minimum approval levels are required for an SPS PR?A. L1 & L4Q. What is the account assignment category for an unfunded SPS PR? A. “U” 17Slide18
LSA #2 Summary
18Slide19
Battle Drill 1:
Process Contract (P2P) with SPS & WAWF
19Slide20
ME53N – View / Change SPS PR(Add Funding – Certify)Simulation
The instructor demonstrates this activity while you follow along Hands on Exercise
The instructor will lead you step by step through the activity using the training materials provided
20Slide21
LSA #3 Check on Learning
Q. T/F
Changes can be made in ‘Display’ modeA. False, user must ‘toggle’ over from display to change
Q. In order to change the PR status from Unfunded to Funded, the processor must change the code from a ___ to a ___A. U (Unfunded), K (Cost Center) 21Slide22
LSA #3 Summary
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Battle Drill 1:
Process Contract (P2P) with SPS & WAWF
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MIGO – Create a Goods Receipt in GFEBSSimulation
The instructor demonstrates this activity while you follow along
Hands on ExerciseThe instructor will lead you step by step through the activity using the training materials provided
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LSA #4 Check on LearningWhat must exist within GFEBS in order to enter a GR
?Purchase Requisition / Purchase Order
What are the three most common GR movement types?A. 101, 103, 105What DD form does the MIGO transaction replace
?A. DD250 25Slide26
LSA #4 Summary
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Battle Drill 1:
Process Contract (P2P) with SPS & WAWF
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MIRO – Create an Invoice Receipt in GFEBSSimulationThe instructor demonstrates this activity while you follow along
Hands on Exercise
The instructor will lead you step by step through the activity using the training materials provided
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LSA #5 Check on LearningWhat is another name for the ‘Reference’ Number as per this transaction?
A. Vendor Invoice Number
T/F: The “Amount” field is mandatory? A. TrueThe MIRO is the
T-code in the three way match. A. 3rd/Final 29Slide30
LSA #5 Summary
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Battle Drill 1:
Process Contract (P2P) with SPS & WAWF
SPS PR
Complete
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Contract Types
Miscellaneous Pay PPA
T-Codes
ME51N – Create Purchase RequisitionME21N – Create a Purchase OrderML81N – Services Entry SheetMIRO- Create IRME5A – PR list DisplayFB02
- Invoice/BlockME23N – View StatusFB02- Unblock IR
MIR4 – View/Display
MR8M – Cancel/Reverse InvoiceF-44- Clear vendor Header
Miscellaneous Pay Non-PPAT-Codes
FMY1 – Pre-Commit DocumentFMZ1 – Create Funds Commitment Document
FB60 – Enter InvoiceFB03 – View InvoiceFB02 – File Attach
FB02 – Invoice Block
Standard Procurement System (SPS) T-Codes
ME51N
ME21N (Auto-Created)
MIGO
MIRO
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TLO Summary
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Action: Analyze Spending Chain Procedures Conditions: Mid-grade FM Leaders in a classroom environment working individually and as a member of a small group, using doctrinal and administrative publications, practical exercise, personal experience, handouts, and discussion with an awareness of the Operational Environment (OE) variables and actors. Standard: With a minimum of 80% accuracy, learners must demonstrate proficiency with: Communicate spending chain proceduresCreate a standard procurement system – purchase requisition
Change standard procurement systemCreate good receipt in GFEBS
Create an invoice receipt in GFEBS