Black Belt Project Storyboard Template - PowerPoint Presentation

Slide1

Black Belt Project Storyboard TemplateCan be used in combination withBlack Belt Storyboard Submission Guide

Visit

GoLeanSixSigma.com

for more Lean Six Sigma ResourcesSlide2

Storyboard: The 5 TenetsTell Your Story SuccinctlyUse a maximum of 15 Slides (plus a title page) to describe your project Make sure the flow of the project story is logical

Clearly illustrate your analysis and how solutions/countermeasures address the root causes

Let visuals (graphs, charts, maps, pictures etc.) do most of the work Add a “Key Take Away” to each slide to make it clear to the reader what you learned at each stepUse the Tools Wisely

Show that you understand the DMAIC method by selecting the right tools for the right reasons during each Phase

Label Your Graphs Clearly

List the metric name, the time frame and the axes names/units for each chart (along with the “Key Take Away”)

Show the Improvement in Full

Make accomplishments clear – list each measureable waste reduction, savings, margin increase, cycle time reduction, increase in customer satisfaction, etc.

Use the Appendix for Overflow

Include up to 10 slides for visuals that may help readers who would like more background on your project, and Include a “Key Take Away” for every slide in the AppendixSlide3

Executive SummaryQuestions & Activitiesto

Address: Use the

Executive Summary template to create a one-page summary of the project that includes

Business Case: Explain the reason the project matters to the organizationRoot Cause Analysis: Describe project discoveriesSolutions Implemented

: List the countermeasures used for root causes

Project Results:

List

the project savings, gains, cost avoidance, cycle time reduction, customer satisfaction, etc

.Graphical Display of Improvement: Provide a visual that proves you made a positive difference in the process

*

See Bahama Bistro Sample Storyboard in Project Submission GuideSlide4

Key Words(Specific To Your Industry)List all words and acronyms that are specific to your industry and key to understanding your project

Provide a brief description

or definition of each termList in alphabetical orderKeep in mind that this document will be viewed by those who are not in your industry or familiar with your process or industrySlide5

Define PhaseQuestions & Activities to Address: How and why the project was selected?Who was the customer and what did they require?

Was the process data or process driven?What kind of map did you use (

Swimlane, Value Stream, etc.)Did you complete an 8 Wastes assessment of the process?Did you complete a 5S Assessment (or in the Improve Phase)?Slide6

Potential Define Visuals*Project Charter or A3

SIPOCSwimlane

Process Map, Value Stream Map, otherVOC Translation Matrix

Primary Metric Chart (Baseline data if available)8 Wastes Checksheet5S Transactional Assessment

5S Manufacturing Assessment

*Final Storyboard will include a restricted selection of templates/visuals Slide7

Define Phase - Bahama BistroSlide8

Define Phase TollgateVerify the project has a Champion/Sponsor and leadership backingGet approval from a finance partner for the potential savings or projected revenue

Complete the elements of the Project Charter

Collect the Voice of the Customer and uncover any unknown requirements

Make customer requirements measurableCreate a high-level map of the processFacilitate a team a Process

W

alk

Develop and verify a detailed map of the process

Conduct

Stakeholder Analysis

and develop an influence and communication planSlide9

Measure PhaseQuestions & Activities to Address: What was the approach to Data Collection? (Who measured, when, for how long?)

What was the approach taken to validate that data collection method produces accurate results? (Measurement Systems Analysis?)

What is the understanding of the process baseline(s) measures and what is the gap between the baseline and the goal?

What were the results of the Process Walk?What is the understanding of the potential issues?Slide10

Potential Measure Visuals*Data Collection PlanOperational DefinitionsEfficiency and Effectiveness Matrix

Sample Data Collection Sheet – Checksheet used

Results of Measurement Systems Analysis (MSA, Gage R&R)Graphic Display of Baseline Data - Time Series Plots, Control Charts, Box Plots, Histograms, etc.“Before” Work Area Layouts

Photos, diagrams, Spaghetti MapsInclude distance travelled and time involvedCost Of Poor Quality (COPQ) Calculations

Threats & Opportunities Matrix

*Final Storyboard will include a restricted selection of templates/visuals Slide11

Measure Phase - Bahama BistroSlide12

Measure Phase TollgateSelect Baseline MeasurementsDevelop a Data

Collection

Plan with Operational Definitions

, stratification factors and checksheets if neededDevelop a Sampling Plan and calculate data needs

Conduct Measurement Systems Analysis

Collect Baseline

D

ata

Determine Process Capability

Update Project Charter and inform StakeholdersSlide13

AnalyzeQuestions & Activities to Address: What was the approach to process and data analysis along with key insights?Provide the list of prioritized root causes (critical Xs

and their impact on Y or primary metric)Illustrate the path to uncovering and verifying root cause(s)

What are the Hypothesis Statements – Null and Alternative?What were the results of Hypothesis Testing?Were there any Quick Wins and if so what were the results?Slide14

Potential Analyze Visuals*Fishbone Diagram with Five Whys

Value and Cycle Time Analysis – wait time vs. work time

Value Stream MapHypothesis Testing PlanRoot Cause Hypothesis Worksheet

Hypothesis Test ResultsGraphs that show relationships or findings (e.g. Box Plots, Pareto Charts, Histograms, Time Series Plots, Control Charts, etc.)

*Final Storyboard will include a restricted selection of templates/visuals Slide15

Analyze Phase - Bahama BistroSlide16

Analyze Tollgate ChecklistConduct Value and Cycle Time A

nalysis of the process to identify opportunities to reduce waste

Identify root causes using data analysis, process maps, Five Whys and Fishbone Diagrams

Develop a Root Cause H

ypothesis

and formal hypothesis statements

Collect data to run statistical tests and prove or disprove

Root Cause Hypotheses

Check if the team has enough confidence in the analysis to move to the Improve Phase

Update the Project Charter and inform StakeholdersSlide17

ImproveQuestions & Activities to Address: Provide a list of improvements made and to-be madeDescribe the approach to prioritizing and selecting solutions that eliminated root causes

Barriers and efforts to overcome themMistake-proofing and other risk management methods employed

Pilot results and changes made to solutionsDescribe the Implementation Plan and resultsSlide18

Potential Improve Visuals*5S Transactional Assessment5S Manufacturing AssessmentImpact Effort Matrix

Weighted Criteria MatrixFinal Workplace Layout (updated

Spaghetti Map)Cross Training MatrixTraining Plan

Pilot ChecklistFMEAImplementation PlanGraphic display of change to Primary Metric (before and after)

Future State Map

*Final Storyboard will include a restricted selection of templates/visuals Slide19

Improve Phase - Bahama BistroSlide20

Improve Tollgate ChecklistUse team brainstorming to generate solutions to address the root cause Run a pilot of the solutions if needed

Create a Design of Experiments where appropriate

Assess and mitigate risk of process changes Implement solutions to address root cause

Confirm that implemented solutions sufficiently affect the output Y Celebrate

with the team and recognize them for their efforts Slide21

ControlQuestions & Activities to Address:

How the project will be monitored and what are the Response Plans?

Who is doing the monitoring, how often and howAre the Trigger Measures based on Control Charts?Will there be ongoing 5S inspections?

Describe the Control Plan that ensures the gains are maintained over the long termWhat documentation and standardization has been completed regarding the improved process?What visual management techniques will ensure adoption of process changes? (include pictures where appropriate)

How will you demonstrate improved process performance over baseline?

Control Charts, other

How has the Process Owner been prepared for hand-off and what is the Communication Plan?

What were the lessons learned?Slide22

Control - Bahama BistroSlide23

Potential Control Visuals*Monitoring PlanResponse PlanControl Plan

Control Chart and/or other graphical tacking methodsNew Procedure Audit

Communication PlanInnovation Transfer Opportunities

*Final Storyboard will include a restricted selection of templates/visuals Slide24

Control Tollgate ChecklistCreate a system and/or process to monitor results Utilize Control Charts for ongoing monitoring of the output and key leading indicators

Finalize visual management of the process

Create Response Plans in case there is a drop in performance Complete

the Storyboard of the project Assess innovation transfer opportunities Hand

over formal ownership to the process owner Slide25

AppendixInclude supporting documentation, process maps and data charts provide evidence of tool applications or helpful project background

Keep to 10 Slides maximumAdd the “Key Take Away” for each slide

Visit

GoLeanSixSigma.com

for more Lean Six Sigma ResourcesSlide26

Appendix – Bahama BistroSlide27

Appendix – Bahama Bistro