Inter-Service Postal Training Activity

Inter-Service Postal Training Activity Inter-Service Postal Training Activity - Start

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Inter-Service Postal Training Activity - Description

Process . Domestic Mail Requiring. Special Services. February. 2018. LESSON OUTCOME:. Students will process domestic mail requiring special services IAW USPS and DOD directives/guidance.. TERMINAL LEARNING OBJECTIVE:. ID: 723112 Download Presentation

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Inter-Service Postal Training Activity




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Presentations text content in Inter-Service Postal Training Activity

Slide1

Inter-Service Postal Training Activity

Process

Domestic Mail Requiring

Special Services

February 2018

Slide2

LESSON OUTCOME:

Students will process domestic mail requiring special services IAW USPS and DOD directives/guidance.

TERMINAL LEARNING OBJECTIVE:

Action:

Process

Domestic Mail Requiring Special Services

Condition: In a classroom environment; given access to the following material below and awareness of the Operational Environment (OE) variables and actors. :

1. RSS CPU, Keyboard, Wand, Receipt Printer, Clerk Display Monitor, Postage Validation Imprinter (PVI)

2. Student Handout

3. PS Label 11-B (Priority Mail Express Post Office to Addressee Service)

4. PS Label 11-B, Express Mail Post Office to Addressee ServicePS Label 200 (Registered Mail Sticker) PS Form 2976 (Customs Declaration) PS Form 2976-A (Customs Declaration/Dispatch Note) PS Form 3800 (Receipt for Certified Mail) PS Form 3811 (Domestic Return Receipt) PS Form 3813 (Domestic Insured Mail Receipt, $500 and under)PS Form 3813-P (Domestic Insured Mail Receipt, Over $500)PS Form 3817 (Certificate of Mailing)

TERMINAL LEARNING OBJECTIVE CONT’D:Standard: Process domestic mail requiring special services by using the correct forms and endorsements, access the correct amount of postage and fees, determine if mail is mailable, determine if special services are available, and verify the customer is authorized to use the Military Post Office (MPO) in order to achieve a minimum of 80% on performance-based test.

TLO – Process Domestic Mail Requiring Special Services

The

Army Learning Areas (ALA)

are the baseline focal points Soldiers and Army Civilians must possess to prevail in the ambiguous environments that challenge the Army today. The four ALAs are: Army Profession and Leadership; Mission Command; Human Dimension; and Professional Competence. The Army Learning Area taxonomy provides a framework to assist in grouping the General Learning Outcomes. The four Army Learning Areas serve as the framework to catalogue the 14 General Learning Outcomes.

 

The General Learning Outcomes (GLOs)

are essential outcomes resulting from training, education, and experience along a career continuum of learning. There are three primary purposes for the Army General Learning Outcomes. First, they provide trainers and educators a lens into how effective they are in conveying their support material. Second, it assists in improving instructional design and/or training support packages. Finally it places responsibility on training and education proponents to be nested with

ALAs.

 

ALA: Professional Competence GLOs

 

GLO 14: Soldiers and Army Civilians are technically and tactically competent.

Slide3

3

Operational Variables (OE)

Slide4

Familiarization of RSS System

Slide5

Accepting Stamp Stock from COPE

Login to RSSClerk Start of DayMemo ViewStock LevelsTransfers ExistStock Transfers

TransferAfter PS 17 prints, sign copies

Slide6

Accepting MO from COPE

Stock transfers – MOCLERK09 –

selectStarting SN XXXXXXXXXXX – Count 100 –

AcceptMoney Order – Please confirm the contents of the money order transfer – AddScan/Enter starting MO SN – green checkQuantity – 100 – green checkAccept

– Please Wait...After PS 17’s prints, staple to page

Slide7

Selling Money OrderSelect Sell MO

Enter amount of MO – ENTERSelect Take PaymentSelect CashKey in cash amount – ENTERChange – Ok Insert money order into printerVerify printing – Yes

Slide8

Cashing Money Order

Money Order/Services - MoreSelect Cashing USPS MOEnter Money Order amount – Green Check Check ID – Ok Reading Money Order – Insert upside down so the printer can read the

SN and remove when done. Take Payment – Cash Enter Cash amount – Green CheckInsert MO to endorseVerify endorsement - Yes

Slide9

Void Money Order

Money Order/Services – MoreVoid Money Order – Insert MO upside down into printer as if endorsingAction – Void/RefundNo witness available

Stamp as Void – Please stamp “Spoiled” on the Money Order to be replacedPay CustomerCash – Type in amount – Green Check

Slide10

PE X Situation 1

Slide11

Process Eagle Cash Card Transactions

Clerk compares name printed on the back of the EC card against ID card

Clerk inserts Customers EC card into EC POS Terminal

Clerk enters amount of sale total into the EC POS TerminalClerk verifies the amount enteredClerk rotates EC POS and asks customer to confirm sale amount on the EC POS terminal by entering their 4 digit PIN numberPOS: Clerk selects “End of Visit” on POS screen, keys in the amount debited from ECC, and then selects “Military Payment Card”

Slide12

Insured Mail

Available for all classes of mail

Provides up to $5,000 indemnity coverage

No record of insured mail kept at office of mailing

Slide13

Categories of Insured Mail

Insured Mail Over

$500

For articles valued

$500.01 up to $5,000.00(Insurance with a signature)

Insured Mail

$500

and under

For articles valued

$500

or less(Insurance without a signature)

Slide14

18.25

2

3.05

3

4

21.30

150.00

Completing PS Form 3813

This portion is attached to the article.

This portion is given to the customer.

1

Slide15

MSG Terry North

117 Finance CO

CMR 430, Box 15

APO AE 09096

Marie Boyd

1315 Davis Avenue

Tallahassee, FL 34501

PRIORITY MAIL

Placement of $500.00 and Under Insured Label

PVI 8.55

Slide16

Completing PS Form 3813-P

This portion is attached to the article.

This portion is given to the customer.

2

3

5

6

7

5

50.00

14

18.255.102.5530.65

4.75

9

8

Slide17

Placement of Over $500 Insured Label

MSG Terry North

117 Finance CO

CMR 430, Box 15

APO AE 09096

Marie Boyd

1315 Davis Avenue

Tallahassee, FL 34501

PRIORITY MAIL

PVI

10.25

Slide18

On Learning

How much indemnity coverage does insured mail provide for lost, rifled, or damaged articles?

What form is used to process articles being insured for $500 and under?

Slide19

PE X Situation 2-3

Slide20

Certified Mail

Available only for Domestic mail sent at First-Class or Priority rate

Does not offer insurance coverage

Can be combined with other special services

Fee is collected in addition to postage

Slide21

Completing PS Form 3800

This portion is given to the customer.

This portion is attached to the article.

7.75

3.10

10.85

2

3

4

1

Slide22

MSG Terry North

117 Finance CO

CMR 430, Box 15

APO AE 09096

Kathy Lyons

18 Madison Avenue Philadelphia, PA 19153

PRIORITY MAIL

Placement of Certified Mail Endorsement

PVI

10.85

Slide23

On Learning

What does Certified mail provide for customers?

What postal form must a clerk prepare when certified mail is presented at the post office?

Certified mail is available to be sent only for Domestic mail. At which class and rate can it be sent?

Slide24

PS Form 3811 Return Receipt

Gives notice of delivery back to the sender

No record is maintained at office of mailing

Available only in conjunction with:

RegisteredInsured ($500 and over)Certified

Express

Slide25

Fees and Services

Mailer pays Return Receipt fee in addition

to postage and any other fees

Can be requested at time of mailing and after the date of mailing

Time service is requested affects amount of fee collected

Slide26

Completing PS Form 3811

BACK

Ann Christian

123, 46

th

StreetIndianapolis, IN 46226

VB 044634713US

X

3

1

2

FRONTSSG Mary Strong HQ, 40 ENGR GP Unit 23803, Box 55 APO AE 090344

Slide27

PRIORITY MAIL

Return Receipt

Requested

Placement of Return Receipt

Tom Goodson

123, 46

th

Street

Indianapolis, IN 46226

SSG Mary Strong HQ, 40 ENGR GP Unit 23803, Box 55 APO AE 09034

APDS not required for Insured mail

Ann Christian

123, 46

th

Street

Indianapolis, IN 46226

X

VH 345 280 255 US

Classroom purpose place on back of article

PVI

19.90

Slide28

Void Personal CheckTurn To Page 15 In Student Handout

Instructor Will Guide Through Procedure

Slide29

Where must the clerk place the

“Return Receipt

Requested” endorsement on a package or letter?

What does the Return Receipt service provide for the mailer?

On Learning

Slide30

PE X Situation 4

Slide31

Certificate of Mailing

Provides written evidence of mailing only

Does not provide insurance coverage

Must be completed by the mailer

Fee is included as a separate transaction on PS Form 3817

Slide32

Certificate of Mailing

This Certificate of Mailing provides evidence that mail has been presented to USPS for Mailing.

This form may be used for domestic and international mail.

-

From:

_________________________________________

__________________________________________

To:

___________________________________________

___________________________________________

___________________________________________

PS Form 3817, April 2007 PSN 7530-02-000-9065

_________________________________________

To pay fee, affix stamps or meter postage here.

Completing PS Form 3817

SPC Paul Anderson

562 TC Unit 22471, Box 11

APO AE 09069

Ms. Mary Johnson

126 E. Garci Street

Madison, WI 53136

1

2

3

Cancel only if stamps are used.

$1.30

Slide33

On Learning

What type of service does Certificate of Mailing provide?

How are the transactions for the postage and fees calculated?

Slide34

PE X Situation 5-8

Slide35

Registered Mail

Most secure service available.

Registered mail with or without value

Used for mailing classified up to SECRET material

Clerk must have a Secret Security Clearance to handle Official Registered MailNot available with Express mail service

Slide36

Acceptance Requirements

Must be mailed at the First-Class or Priority mail rate

ONLY

Must be completely sealed on all sides of the article

Slide37

Self-Sealing Envelope with Paper Tape

PAPER TAPE

Slide38

APDS on Box Articles

APDS is placed along all

edges of the tape on the parcel.

Slide39

Placement of APDS Using Registered Mail Service

Tom Goodson

123, 46

th

Street

Indianapolis, IN 46226

X

RB 044 634 713 US

Slide40

PS Form 3806 Receipt for Registered Mail

Customer completes customer portion.

Clerk verifies customer information then completes required portion.

Original goes to the customer.

Duplicate kept for office records.

Slide41

Completing PS Form 3806

RB 812 754 230 US

13.95

.87

Student’s Signature

398.00

LT Alan Duggins 176 PSC Unit 22438, Box 15 APO AE 09069

Ms. Sally Thomas 126 W. Lane Drive Jersey City, NJ 04079

3

241

5

6

X

14.82

Slide42

LT Alan Duggins 176 PSC Unit 22438, Box 15 APO AE 09069

Ms. Sally Thomas 126 W. Lane Drive Jersey City, NJ 04079

FIRST CLASS

Placement of Label 200

$5.00

$5.00

$.37

Place Label 200 above delivery address and to the right of the return address.

$2.00

Slide43

Postmarking and Canceling

Cancel postage stamps with APDS

Apply APDS on address side of article wrapper

Apply APDS at all intersecting

seamsDO NOT USE a cancelling bar on Registered Mail

Slide44

ON LEARNING

What is the most secure means of mailing an item?

What is the stipulation for self-sealing envelopes with registered mail?

How is the fee to register an article determined?

Slide45

Restricted Delivery

Permits mailer to direct delivery only to the addressee or addressee’s authorized agent.

Addressee’s agent must be authorized in writing to receive mail.

CANNOT be addressed to:Company

CorporationFirm

Slide46

Restricted Delivery

Can only be obtained with:

Registered

CertifiedIf insured for more than $200Fee is paid in addition to postage and any other fees.

Service does not require a form.

Slide47

MSG Terry North

117 Finance CO

CMR 430, Box 15APO AE 09096

Randy Thomas4557-C Parker LaneColumbia, SC 29206

PVI

9.37

FIRST CLASS

RESTRICTED DELIVERY

Placement of Restricted Delivery Endorsement

Slide48

On Learning

What is Restricted Delivery?

What are the ONLY services that can be requested with Restricted Delivery?

Where is the Restricted Delivery endorsement placed on mail?

Slide49

PE X Situation 9 - 11

Slide50

Customs Declaration

Two forms – PS Form 2976, Customs Declaration CN 22 and PS Form 2976-A, Customs Declaration and Dispatch Note CP 72

For all mail containing merchandise addressed for delivery within the Customs Territory of the United States (CTUS).

Not required for official mail.

Lists and describes the entire contents of the article.

Slide51

Procedures When Concealing Items

To conceal the nature of the contents or when value exceeds $400:

Enclose completed 2976-A inside package.

Affix upper portion of 2976 to article.Discard lower portion.

MPO retains post office copy for their files.Mailer is solely responsible for complying with laws and regulations.

Slide52

Completing PS Form 2976-A

(Upper Portion)

White

John

B.72nd SIG BN

Unit 31121, Box 10

APO AE 09164

Wright

LaTonya

168 Howe Street

LansingMI

48915 1White John

B

72

nd

SIG BN Unit 31121, Box 10

APO AE 09164

Wright

LaTonya

168 Howe Street

Lansing

MI

32 50

48915

2

Slide53

Completing Customs Declaration

(Lower Portion)

Sony radio – made in USA

Cassette tapesPair of headphones

1 $80 00 10 $50 001 $25 00

X

X

14 8

$155 00

John B. White 11 10 2010

123

4596

7

10

14

8

11-12

13

20

21

Slide54

Completing PS Form 2976

This portion is attached to the article.

This portion is kept at the Post Office.

X

Leather Boots 1 3 7 $145

Men’s Silk Tie 3 8 $150

3 15 295

SPC John B. White

72 SIG BN

Unit 31121, Box 10

APO AE 09164Ms. Mary R. Wright

168 Howe StreetLansing, MI 4891512

3

5

John

B.

White 14NOV10

4

Slide55

PRIORITY

SPC John B. White 72nd SIG BN

Unit 31121, Box 10

APO AE 09264

Ms. Mary R. Wright

168 Howe Street

Lansing, MI 48915

Placement of PS Form 2976

x

shirt 1

shoes 1pr

1 2 25

Johnny Smith 21 Dec 11

PVI

7.60

Slide56

Bona Fide Gifts

Duty-free, unsolicited gift.

Gift does not exceed $100 (U.S.) and $200 (Guam, American Samoa & Virgin Islands) in value.

Each article or parcel has a customs declaration form attached.

“Unsolicited Gifts” is clearly marked on each parcel.

Slide57

Bona Fide Gifts (Cont.)

Parcels valued more than $100 are entitled to free entry and must be endorsed correctly.

Contains individually wrapped and addressed gifts.

Endorsement Example: “Three Bona Fide Gifts Each Not Exceeding $100 in Value”.

A parcel that contains more than one package for a single person. Endorsement Example: “No One Individual Receiving Gifts Exceeding $100 in Value”.

Slide58

Personal and Household Effects

Exemptions From Customs Duty

Personnel under government orders Place orders inside envelope (PS Form 2976-E)

or inside the parcel. Endorse “Returned Personal Effects-Orders Enclosed, Unsolicited Gift, and American Goods Returned.”

Complete and attach customs declaration form.

Slide59

Exemptions From Customs Duty

(Cont.)

U.S. MerchandiseArticles grown, produced, or manufactured in the U.S. with no increase in value or improvement in condition.

Complete and attach customs declaration form Endorse customs declaration: “American Goods Returned.”

Slide60

What are the two customs declaration forms?

What should be endorsed on a parcel containing individually wrapped and addressed gifts valued at more than $100?

When can personal household effects or personnel stationed outside the CTUS be exempt from customs duty?

On Learning

Slide61

Clerks Close-Out Procedures For T

he Day

Refer to student handout page 17, Closeout Procedures

Slide62

PE X Situation 12

Slide63

LESSON OUTCOME:

Students will process domestic mail requiring special services IAW USPS and DOD directives/guidance.

TERMINAL LEARNING OBJECTIVE:

Action:

Process

Domestic Mail Requiring Special Services

Condition: In a classroom environment; given access to the following material below and awareness of the Operational Environment (OE) variables and actors. :

1. RSS CPU, Keyboard, Wand, Receipt Printer, Clerk Display Monitor, Postage Validation Imprinter (PVI)

2. Student Handout

3. PS Label 11-B (Priority Mail Express Post Office to Addressee Service)

4. PS Label 11-B, Express Mail Post Office to Addressee ServicePS Label 200 (Registered Mail Sticker) PS Form 2976 (Customs Declaration) PS Form 2976-A (Customs Declaration/Dispatch Note) PS Form 3800 (Receipt for Certified Mail) PS Form 3811 (Domestic Return Receipt) PS Form 3813 (Domestic Insured Mail Receipt, $500 and under)PS Form 3813-P (Domestic Insured Mail Receipt, Over $500)PS Form 3817 (Certificate of Mailing)

TERMINAL LEARNING OBJECTIVE CONT’D:Standard: Process domestic mail requiring special services by using the correct forms and endorsements, access the correct amount of postage and fees, determine if mail is mailable, determine if special services are available, and verify the customer is authorized to use the Military Post Office (MPO) in order to achieve a minimum of 80% on performance-based test.

TLO – Process Domestic Mail Requiring Special Services

The

Army Learning Areas (ALA)

are the baseline focal points Soldiers and Army Civilians must possess to prevail in the ambiguous environments that challenge the Army today. The four ALAs are: Army Profession and Leadership; Mission Command; Human Dimension; and Professional Competence. The Army Learning Area taxonomy provides a framework to assist in grouping the General Learning Outcomes. The four Army Learning Areas serve as the framework to catalogue the 14 General Learning Outcomes.

 

The General Learning Outcomes (GLOs)

are essential outcomes resulting from training, education, and experience along a career continuum of learning. There are three primary purposes for the Army General Learning Outcomes. First, they provide trainers and educators a lens into how effective they are in conveying their support material. Second, it assists in improving instructional design and/or training support packages. Finally it places responsibility on training and education proponents to be nested with

ALAs.

 

ALA: Professional Competence GLOs

 

GLO 14: Soldiers and Army Civilians are technically and tactically competent.

Slide64

QUESTIONS

Slide65


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