Inter-Service Postal Training Activity

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Conduct Postal Directory Functions. February. 2018. LESSON OUTCOME. Students will learn how the Postal Directory Section of a Military Post Office operates. During the lesson, students will learn how to maintain directory files, process directory mail, and how to determine the proper endorsement .... ID: 672666 Download Presentation

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Inter-Service Postal Training Activity




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Presentations text content in Inter-Service Postal Training Activity

Slide1

Inter-Service Postal Training Activity

Conduct Postal Directory Functions

February 2018

Slide2

LESSON OUTCOME

Students will learn how the Postal Directory Section of a Military Post Office operates. During the lesson, students will learn how to maintain directory files, process directory mail, and how to determine the proper endorsement for Undeliverable as Addressed mail and other miscellaneous categories of

mail.

TERMINAL LEARNING OBJECTIVE

ACTION

:

Conduct Postal Directory FunctionsCONDITIONS: You are assigned to the Postal Directory Section of a Military Post Office and are responsible for maintaining a directory file and providing directory services for mail.

TERMINAL LEARNING OBJECTIVE CONT’DSTANDARDS: Conduct postal directory functions by processing directory mail received from the unit mail clerks and other sources, maintaining the directory file on all persons served by the military, endorsing mail accordingly, dispatching mail if necessary, and putting directory service stamp on back of mail, without error.The Army Learning Areas (ALA) are the baseline focal points Soldiers and Army Civilians must possess to prevail in the ambiguous environments that challenge the Army today. The four ALAs are: Army Profession and Leadership; Mission Command; Human Dimension; and Professional Competence. The Army Learning Area taxonomy provides a framework to assist in grouping the General Learning Outcomes. The four Army Learning Areas serve as the framework to catalogue the 14 General Learning Outcomes. The General Learning Outcomes (GLOs) are essential outcomes resulting from training, education, and experience along a career continuum of learning. There are three primary purposes for the Army General Learning Outcomes. First, they provide trainers and educators a lens into how effective they are in conveying their support material. Second, it assists in improving instructional design and/or training support packages. Finally it places responsibility on training and education proponents to be nested with ALAs. ALA: Professional Competence GLOs  GLO 14: Soldiers and Army Civilians are technically and tactically competent.

TLO – Conduct Postal Directory Functions

You

have access to several pieces of "undeliverable as addressed" mail, DoD Postal Manual 4525.6-M, DA Form 3955 (Change of Address and Directory Card),

AF

Form 624 (Base/Unit Locator and PSC Directory), NAVMC 10572 (Mail Directory File Card), PS Form 3579 (Undeliverable Standard Mail A and B), USPS Envelope EP-1865D (Postage Due), Notice 123 (Rate fold), and standard United States Postal Service (USPS) supplies and equipment. This task should not be trained in MOPP 4.

Slide3

3

Operational Variables (OE)

Slide4

Acronyms

(1 of 2)Military Postal Service –

MPSPostal Service Center – PSCCasual Mail Directory – CMD Continental United States – CONUSDirectory Service Stamp – DSS

Permanent Change of Station – PCSTemporary Duty – TDY

Temporary Additional Duty –

TAD

Absent Without Leave – AWOL

Slide5

Return to Sender –

RTS Undeliverable as Addressed – UAA

Not Deliverable as Addressed Unable to Forward - NDAASpace Available Mail – SAM; equivalent to Retail GroundMissing in Action – MIAPrisoner of War – POW

Killed in Action – KIAWounded in Action – WIA

Mail Recovery Center –

MRC

Acronyms(2 of 2)

Slide6

Definition

Directory mail is mail that cannot be delivered as addressed because of an incomplete/incorrect mailing address, and/or the member has transferred to another duty station on OFFICIAL ORDERS.

Slide7

Directory Cards

Arrange in alphabetical order by last name regardless of rank or status.

For same last names, file by first name then middle initial.As a minimum, directory cards contain:individual's name (last, first, middle initial)grade organization and mailing address

PSC receptacle number

Slide8

Directory Service for Departed

Personnel

Military personnel without a direct assignment assigned to an overseas replacement activity, will provide a forwarding address to the appropriate organization. Information on service members departed will include the following: - date departed - purge date (date to destroy the card) - forwarding address

Slide9

Reporting Dates

Estimated date member is due to arrive at new unit.

Army/Marine Corps: Uses ‘EDA’ for Estimated Date of Arrival.Navy: Uses ‘PG’ for Prospective Gain.Air Force: Uses ‘RNLTD’ for Report No Later Than Date.

Slide10

Purge (Destruction) Date

Directory cards for PCS personnel are coded for destruction in the 13

th month after departure.For student or patient of six months or less, code for destruction four months after departure.Screen directory file and destroy card(s) during the first work week of each month. Computer listings may be used in place of card files.

Slide11

Directory Card for Departed

Soldier

Since Soldier departed in Sep 2017, the card will be destroyed Oct

2018.

Slide12

Directory Card for Departed Airman

BASE/UNIT LOCATOR AND PSC DIRECTORY

PRIVACY ACT STATEMENT

NOTE 1:

Information protected under the Privacy Act requires consent for release. (See AF137-132 for authorized disclosures without consent.)

AUTHORITY:

39 U.S.C. 406 and 10 U.S.C. 8013.

PRINCIPAL PURPOSE(S): Answers official and unofficial requests to locate personnel and readdress incorrectly addressed personal mail.ROUTINE USE(S): This information may be disclosed: to a federal, state, local or foreign agency to investigate or prosecute an actual or potential violation of law (civil, criminal, or regulatory); to a federal, state, or local agency maintaining civil, criminal, or other relevant enforcement information to get information relevant to an Air Force decision on hiring or retaining an employee, issuing a security clearance, letting a contract, issuing a contract, issuing a license, grant or other benefit; to a federal agency, in response to its request, on the hiring or retention of an employee, issuance of a security clearance reporting an investigation of an employee, letting of a contract, or issuance of a license, grant, or other benefit by the requesting agency, if the information is relevant and necessary to the requesting legislation per OMB Circ. A-19; to foreign law enforcement security, investigatory, or administrative authorities to comply with requirements imposed by, or to claim rights in, international agreements and arrangements, including those regulating the stationing and status in foreign countries of DoD military and civilian personnel; to state and local taxing authorities for information normally in IRS Form W-2 and only to those authorities for which an employee or military member is or was subject to tax; to OPM to perform its legal functions; to DoJ to represent DoD or a member of DoD in pending or potential litigation; information on current military addresses and assignments to overseas ;military banking facilities that are reimbursed by the Government for checking and loan losses; for separated, discharged, or retired personnel the last known residential or home of record address to a military banking facility on certification by a bank officer that they have a returned or dishonored check from the person or if the subject has defaulted on a loan and the US Government is liable for losses; to GSA and NARA for records management inspections; to MSPB for appeals, litigation, and special studies; for counterintelligence activities for enforcing laws that protect the national security of the United States.

DISCLOSURE:

Disclosure of this information is voluntary. However, refusal to provide the information could result in the individual not being contacted for official/personal/emergency matters and nondelivery of personal mail.

NAME

(Last, First, Middle Initial)

BROWN, JOHN A.

GRADE

E-5

BOX NO.

100

DM

07/18

LOCAL ADDRESS

HOME PHONE

ORGANIZATION

53

RD

TRANS BN PSC 5

OFFICE SYMBOL

DUTY PHONE

FORWARDING ADDRESS/ASSIGN AUTH.

123 CHRIS LN, SALT LAKE

CITY, UT 84121

ESTIMATED ARRIVAL DATE

RNLTD

25 JUL

17

DEPARTURE DATE

25 JUN

17

I ( ) DO ( ) DO NOT give consent to release my home address, home telephone number and other personal data contained in my Locator File to any person. (AF137-129 and AF 137-132).SIGNATURE John BrownDATE 25 JUN 17ADDITIONAL DATE (See AF137-129)MARCIA J. (W) RECORD OF DISCLOSURES OF INFORMATIONDATEREQUESTER AND ADDRESSNATURE AND PURPOSE OF DISCLOSUREAF Form 624* GPO: 2000-504-002/20056

Slide13

Directory Card for

Departed Navy/Marine

Slide14

Check on Learning

What is directory mail?

What information is included on the Directory Service card for a member who has departed?What status requires you to code the directory card for destruction in 6 months?

Slide15

Process Directory Mail

1st – separate mail by class.

2nd – sort mail in alphabetic order.3rd – search directory files for information to process mail.

Slide16

Directory Status

Deliver to Addressee

Forward To AddresseeReturned To SenderDead Mail

Hold MailTreated As Waste

Slide17

Back-stamping

DIRECTORY SERVICE

__________________

NAME

OF

COMMAND

__________________

DATE REC’D 15 Sep 17DATE FWD 15 Sep 17 CLERK INITIALS___

Army and Air Force

Navy and Marine Corps

15

SEP

17

Slide18

Placement of Forwarding Address

Rhonda Williams

380 Rochester Circle

Monroe, LA 70245

SGT John Brown

53

RD TRANS BNPSC 5, Box 100APO AE 09227INT SER POSTAL TNG ACT

PM 10 SEP 2017FWD TO: 342 Ridge Rd Irmo, SC 29073Place the forwarding address below and to the right of the old address

Line through incorrect portion of the old address

Leave name clear of any markings

Slide19

Rhonda Williams

380 Rochester Circle

Monroe, LA 70245

SGT John Brown

53

RD

TRANS BNPSC 5, Box 100APO AE 09227INT SER POSTAL TNG ACT

PM 10 SEP 2017EDA: 18 OCT 17 70TH TRANS BN Ft. Drum, NY 10112

Forwarded Mail Showing Reporting

Date and Bar Code Cancellation

Place the projected reporting date above the forwarding address

Mark through Bar Code

Slide20

Define and explain what can happen to mail after a directory search has been made.

Where would you place all forwarding addresses? What is the exception?

What can happen if the bar code on forwarded mail is not obliterated?Check on Learning

Slide21

Treatment of UAA, First Class

and Priority Mail(1 of 2)

Advise personnel to inform correspondents of new address.Express and First Class mail is forwarded as many times as necessary without charge.

Slide22

NOTE: This chart is also available on page 2 of the Student Handout.

 

Table 6-1, Treatment of Undeliverable as Addressed Express Mail,

First Class Mail including Postcards, and Priority Mail

 

RULE

 

MAILER ENDORSEMENT

 

MILITARY POSTAL DIRECTORY

SERVICED BY THE MPS SHALL:

 

1

 

NO ENDORSEMENT

 

Forward.

 

(

For Priority Mail ONLY

: When forwarding Priority Mail, endorse each piece with:

"CHANGE OF ADDRESS DUE TO OFFICIAL ORDERS."

 

If a forwarding address is unknown return piece to sender endorse each piece: “

RETURN TO SENDER

and

"ATTEMPTED NOT-KNOWN."

 

2

 

ADDRESS CORRECTION REQUESTED

 

3

 

FORWARDING AND ADDRESS CORRECTION REQUESTED

 

4

 DO NOT FORWARD Do not forward. Return piece to sender endorse each piece: “RETURN TO SENDER” and "NOT DELIVERABLE AS ADDRESSED UNABLE TO FORWARD”.     NOTE: When Express Mail, First Class Mail (including Priority Mail and postal/postcards) cannot be cannot be forwarded or returned, it is considered “dead mail.” Send dead mail to the servicing Mail Recovery Center for disposition.Treatment of UAA, First Class and Priority Mail(2 of 2)

Slide23

Forwarding a First Class Article

Bill Smith

123 Tecan Street

Vacaville, CA 95688

SGT John Brown

53

RD TRANS BNPSC 5, Box 100APO AE 09227INT SER POSTAL TNG ACT

PM 10 SEP 2017

FWD TO:

342 Ridge Road Irmo, SC 29073

DISPOSITION:

FORWARD TO ADDRESSEE

For classroom purposes only, write the disposition of the article. See page 1 of the handout.

Place the forwarding address below and to the right of old address

NO ENDORSEMENTS NECESSARY

Slide24

Forwarding a Priority Article

CHANGE OF ADDRESS DUE TO OFFICIAL ORDERS

DISPOSITION:

FORWARD TO ADDRESSEE

For classroom purposes only, write the disposition of the article. See page 1 of the handout.

Bill Smith

123 Tecan Street

Vacaville, CA 95688

FWD TO:

342 Ridge Road

Irmo, SC 29073

SGT John A. Brown 52 TRANS BN PSC 5, Box 100 APO AE 09227

Slide25

PEX SITUATION 1-4

Slide26

Returning an Article To Sender

Bill Smith

123 Tecan Street

Vacaville, CA 95688

SGT John Brown

53

RD TRANS BNPSC 5, Box 100APO AE 09227INT SER POSTAL TNG ACT

PM 10 SEP 2017

DISPOSITION:

RETURNED TO SENDER

For classroom purposes only, write the disposition of the article. See page 1 of the handout.

REASONS CHECKED

Unclaimed________ Refused __________ Attempted-Not Known ________________ Insufficient Address___________________ No such street _______ number ________ No such office in state ________________ Do not remail in this envelope

Slide27

First-Class Article Depicting

Endorsement when Sender Requests

Mail Not Be Forwarded

Central Bank

123 Main Street, Suite 3

Indianapolis, IN 46228

SGT John Brown53RD TRANS BNPSC 5, Box 100APO AE 09227

INT SER POSTAL TNG ACTPM 10 SEP 2017

DISPOSITION:

RETURNED TO SENDER

For classroom purposes only, write the disposition of the article. See page 1 of the handout.

DO NOT FORWARD

Sender requested that the mail NOT be forwarded

UNDELIVERABLE AS ADDRESSED

Slide28

What are the disposition instructions for Rules 1, 2, and 3?

When forwarding Express or First-Class mail, is an MPO endorsement required on the front of the article? Which rule applies when the sender has requested, by endorsement, that the mail NOT be forwarded?

Check on Learning

Slide29

PEX SITUATION 5

Slide30

Treatment of UAA Periodicals

(1 of 2)

Periodicals are publications which transmits information to an established list of subscribers or requesters. Periodicals are forwarded for only 60 days.After 60 days, newspapers and magazines are:

distributed to military hospitals, recreation services, dormitories, chaplainsturned over to the nearest DoD property disposal office as salvage papertreated as waste

returned at the publisher's request.

Slide31

Treatment of UAA Periodicals

(2 of 2)

 

Table 6-2, Treatment of Undeliverable as Addressed Periodicals

 

RULE

 

MAILER ENDORSEMENT

 

MILITARY POSTAL DIRECTORY

SERVICED BY THE MPS SHALL:

 

1

 

 

 

NO ENDORSEMENT

 

Forward all Periodicals for a period of 60 days (for newspapers, see 'Note' below.) Endorse each copy: "

CHANGE OF ADDRESS DUE TO OFFICIAL ORDERS

" and

"TO AVOID DELAY OF YOUR MAIL PLEASE OBTAIN A FORM FROM THE POST OFFICE FOR NOTIFYING CORRESPONDENTS AND PUBLISHER OF YOUR CORRECT ADDRESS."

 

After 60 days, or if a forwarding address is unknown, attach a completed PS Form 3579 to the portion of the wrapper, cover, or envelope and place in a USPS envelope and address to the publisher. Compute the postage for each form enclosed.

 

NOTE:

Newspapers are forwarded for personnel reassigned in an area served by the same postmaster for 60 days. For example: APO AE 09xxx to APO AE 09xxx, APO AP 9xxxx to APO AP 9xxxx, or CONUS to CONUS.

 

If newspapers are received for individuals reassigned to an area

not served

by the same postmaster (for example, APO AE 09xxx to CONUS or APO AE 09xxx to APO AP 9xxxx), they will not be forwarded. They will be treated as waste. Attach a completed PS Form 3579 to the portion of the wrapper or cover and place in a USPS envelope and address to the publisher. Compute the postage for each form enclosed.

 

 

2

 

RETURN POSTAGE GUARANTEED

 

Return copy to the publisher. Endorse each copy: "RETURN TO SENDER," "NOT DELIVERABLE AS ADDRESSED UNABLE TO FORWARD" and "POSTAGE DUE", but do not compute the postage NOTE: This chart is also available on page 3 of the Student Handout.

Slide32

Endorsement on Magazine being

Forwarded

CHANGE OF ADDRESS DUE TO OFFICIAL ORDERS

To avoid delay in delivery of your mail, please obtain a form from the post office for notifying correspondents and publishers of your correct mailing address

#1 7 9 H * * * * * * * * * * 5 DIGIT

96349

244630 BRW 84665082 0112

MICHAEL L. BROWN UNIT46, BOX 123 FPO AP 96349

FWD TO:

342 Ridge Rd. Irmo, SC 29073

Slide33

Preparation of PS Form 3579 and

USPS Envelope

1

75

GLOBE MAGAZINE

P.O. BOX 1046

CHARLOTTE NC 28201

FPO AP 9634912

6

3

4

5

7.

Treat periodical as waste.

Slide34

Example

#1 7 9 H * * * * * * * * * * 5 DIGIT 96349 244630 BRW 84665082 0112

MICHAEL L. BROWN UNIT46, BOX 123 FPO AP 96349

1

75

PC TECHNOLOGY

FPO AP 96349

P.O. BOX 1046

CHARLOTTE NC 28201

Slide35

DA Form 3955 Depicting

Annotation of PS Form 3579

Slide36

AF Form 624 Depicting

Annotation of PS Form 3579

BASE/UNIT LOCATOR AND PSC DIRECTORY

PRIVACY ACT STATEMENT

NOTE 1:

Information protected under the Privacy Act requires consent for release. (See AF137-132 for authorized disclosures without consent.)

AUTHORITY:

39 U.S.C. 406 and 10 U.S.C. 8013.PRINCIPAL PURPOSE(S): Answers official and unofficial requests to locate personnel and readdress incorrectly addressed personal mail.ROUTINE USE(S): This information may be disclosed: to a federal, state, local or foreign agency to investigate or prosecute an actual or potential violation of law (civil, criminal, or regulatory); to a federal, state, or local agency maintaining civil, criminal, or other relevant enforcement information to get information relevant to an Air Force decision on hiring or retaining an employee, issuing a security clearance, letting a contract, issuing a contract, issuing a license, grant or other benefit; to a federal agency, in response to its request, on the hiring or retention of an employee, issuance of a security clearance reporting an investigation of an employee, letting of a contract, or issuance of a license, grant, or other benefit by the requesting agency, if the information is relevant and necessary to the requesting legislation per OMB Circ. A-19; to foreign law enforcement security, investigatory, or administrative authorities to comply with requirements imposed by, or to claim rights in, international agreements and arrangements, including those regulating the stationing and status in foreign countries of DoD military and civilian personnel; to state and local taxing authorities for information normally in IRS Form W-2 and only to those authorities for which an employee or military member is or was subject to tax; to OPM to perform its legal functions; to DoJ to represent DoD or a member of DoD in pending or potential litigation; information on current military addresses and assignments to overseas ;military banking facilities that are reimbursed by the Government for checking and loan losses; for separated, discharged, or retired personnel the last known residential or home of record address to a military banking facility on certification by a bank officer that they have a returned or dishonored check from the person or if the subject has defaulted on a loan and the US Government is liable for losses; to GSA and NARA for records management inspections; to MSPB for appeals, litigation, and special studies; for counterintelligence activities for enforcing laws that protect the national security of the United States.

DISCLOSURE:

Disclosure of this information is voluntary. However, refusal to provide the information could result in the individual not being contacted for official/personal/emergency matters and nondelivery of personal mail.

NAME

(Last, First, Middle Initial)

BROWN, JOHN A.

GRADE

E-5

BOX NO.

100

DM

07/18

LOCAL ADDRESS

HOME PHONE

ORGANIZATION

53

RD

TRANS BN PSC 5

OFFICE SYMBOL

DUTY PHONE

FORWARDING ADDRESS/ASSIGN AUTH.

123 CHRIS LN, SALT LAKE

CITY, UT 84121

ESTIMATED ARRIVAL DATE

RNLTD

25 JUL

17

DEPARTURE DATE

25 JUN

17

I ( ) DO ( ) DO NOT give consent to release my home address, home telephone number and other personal data contained in my Locator File to any person. (AF137-129 and AF 137-132).SIGNATURE John BrownDATE 25 JUN 17ADDITIONAL DATE (See AF137-129)MARCIA J. (W)PS FORM 3579 SENT TO PC MAGAZINE ON 21 MAY 17 RECORD OF DISCLOSURES OF INFORMATIONDATEREQUESTER AND ADDRESSNATURE AND PURPOSE OF DISCLOSUREAF Form 624

* GPO: 2000-504-002/20056

Slide37

NAVMC 10572 Depicting

Annotation of PS Form 3579

Slide38

PEX SITUATION 6

Slide39

Endorsements on Periodicals being

Returned to Sender

The Monthly News 123 Main St., Suite 31 Indianapolis, IN 46228

SGT John A. Brown 53

RD

TRANS BN PSC 5, Box 100 APO AE 09227

RETURNED POSTAGE GUARANTEED

DISPOSITION:

RETURNED TO SENDER

Return periodicals to the publisher only if they are endorsed “RETURNED POSTAGE GUARANTEED”

UNDELIVERABLE AS ADDRESSED

Slide40

PEX SITUATION 8-9

Slide41

Publication Being Treated as Waste

For classroom purpose only, write the disposition of the article, See page 1 of the handout.

DISPOSITION:

WASTE

FASHION 123 Main St., Suite 30 Indianapolis, IN 46228

#1 7 9 H * * * * * * * * * * 5 DIGIT

96349

244630 BRW 84665082 0112

Pamela Early Unit 25205, Box 110 APO AE 09028

Slide42

Why is it important to inform all PCSing individuals to notify their publishers of their new address as soon as possible?

How is the front of the USPS envelope prepared and mailed to the publisher (sender)? Under what two circumstances would you treat an article as waste?

Check on Learning

Slide43

Treatment of UAA Bulk Rate Mail

(1 of 2)

Used by businesses and organizations that mail large quantities of mail to advertise their merchandise or services. Postage bears the endorsement 'BULK RATE.'

Mail must be processed and treated in accordance with Table 6-3.

Slide44

 

Table 6-3, Treatment of Undeliverable as Addressed

Standard Bulk Rate Mail

 

RULE

 

MAILER ENDORSEMENT

 

MILITARY POSTAL DIRECTORY

SERVICED BY THE MPS SHALL:

 

 

1

 

NO ENDORSEMENT

OR

DO NOT FORWARD

 

 

DO NOT

forward or return this mail.

Treat as waste.

 

2

 

ADDRESS CORRECTION REQUESTED

 

 

 

3

 

FORWARDING AND RETURN POSTAGE

GUARANTEED

 

 

Forward and endorse.

"CHANGE OF ADDRESS DUE TO OFFICIAL ORDERS."

 If a forwarding address is unknown, return piece to sender endorsed each piece: “RETURN TO SENDER” "NOT DELIVERABLE AS ADDRESS UNABLE TO FORWARD" and "POSTAGE DUE" but do not compute the postage. 4 FORWARDING AND RETURN POSTAGE GUARANTEED, ADDRESS CORRECTION REQUESTED.   5 DO NOT FORWARD, ADDRESS CORRECTION REQUESTED, RETURN POSTAGE GUARANTEED  Do not forward. Return the piece to sender endorse each piece: “RETURN TO SENDER” "NOT DELIVERABLE AS ADDRESSED UNABLE TO FORWARD" and "POSTAGE DUE," but do not compute the postage.Treatment of UAA Bulk Rate Mail(2 of 2)NOTE: This chart is also available on page 4 of the Student Handout.

Slide45

Bulk Rate Mail Treated as Waste

DISPOSITION:

WASTE

Central Bank 123 Main Street, Suite 30 Indianapolis, IN 46228

SGT John A. Brown 53

RD

TRANS BN PSC 5, Box 100 APO AE 09227BULK RATE AUTOCR U.S. POSTAGE PAID CENTRAL BANK

We have a credit card reserved just for youApply today…

NO ENDORSEMENTS ANNOTATED

Slide46

What type of correspondence is identified as bulk mail?

What would the MPS endorsement be under rules 1 and 2?

Which rule would the endorsement read, “Do Not Forward, Return to Sender?”Check on Learning

Slide47

PEX SITUATION 10

Slide48

Retail Ground

(SAM)

 

Table 6-4, Treatment of Undeliverable as Addressed

Standard Mail

 

RULE 

MAILER ENDORSEMENT

 

MILITARY POSTAL DIRECTORY

SERVICED BY THE MPS SHALL:

 

 

1

 

NO ENDORSEMENT

 

 

 

Forward. Endorse each piece:

"CHANGE OF ADDRESS DUE TO OFFICIAL ORDERS."

 

If a forwarding address is unknown, return piece to sender endorse:

“RETURN TO SENDER” "NOT DELIVERABLE AS ADDRESSED UNABLE TO FORWARD

" and

"POSTAGE DUE,"

but do not compute the postage.

 

 

2

 

ADDRESS CORRECTION REQUESTED

 

 

3

 

FORWARDING AND RETURN POSTAGEGUARANTEED 4  FORWARDING AND RETURN POSTAGE GUARANTEED, ADDRESS CORRECTION REQUESTED 5 DO NOT FORWARD, ADDRESS CORRECTION REQUESTED, RETURN POSTAGE GUARANTEED Return piece to sender endorse each piece: “RETURN TO SENDER” "NOT DELIVERABLE AS ADDRESSED UNABLE TO FORWARD" and "POSTAGE DUE," but do not compute the postage. 6 DO NOT FORWARD  Return piece to sender endorse each piece: “RETURN TO SENDER,” "NOT DELIVERABLE AS ADDRESSED UNABLE TO FORWARD" and “POSTAGE DUE,” but do not compute the postage. NOTE: This chart is also available on page 5 of the Student Handout.

Slide49

Forwarding an UAA

Retail Ground

(SAM) Article

CHANGE OF ADDRESS DUE TO OFFICIAL ORDERS

SAM

Bill Smith 123 Tecan Street Vacaville, CA 95688

UNITED STATES POSTAL SERVICE

0000

U.S. POSTAGE PAID VACAVILLE, CA 95688 NOVEMBER 10, 2010 AMOUNT

00023766 - 01

SGT Larry Torres Unit 11675, Box 53 APO AE 09028

EDA: 8 DEC

17

FWD TO:

HHC, TSB Fort Jackson, SC 29207

DISPOSITION:

FORWARD TO ADDRESSEE

Slide50

PEX SITUATION 11

Slide51

Returning an UAA

Retail Ground

(SAM) Article

NOT DELIVERABLE AS ADDRESSED UNABLE TO FORWARD

REASONS CHECKED

Unclaimed________ Refused __________ Attempted-Not Known ________________ Insufficient Address___________________ No such street _______ number ________ No such office in state ________________ Do not remail in this envelope

SAM

Bill Smith 123 Tecan Street Vacaville, CA 95688

SGT Larry Torres Unit 11675, Box 53 APO AE 09028

UNITED STATES POSTAL SERVICE

0000

U.S. POSTAGE PAID VACAVILLE, CA 95688 JUNE 20, 2010 AMOUNT

00023766 - 01

DISPOSITION:

RETURN TO SENDER

POSTAGE DUE

Slide52

What is Retail Ground

(SAM)?What are the dispositions for Rules 1 through 4?How is undeliverable as addressed SAM mail that cannot be forwarded treated?

Check on Learning

Slide53

 

Table 6-5, How to Endorse Mail

 

RULE

 

IF THE ADDRESSEE IS:

 

THEN ENDORSE MAIL:

 

 

 

1

 

AWOL (over 30 days)

 

Return piece to sender endorse each

piece

: "RETURN TO SENDER”

and

“MOVED, LEFT-NO ADDRESS."

 

If Periodicals or SAM, also endorse with

"POSTAGE DUE."

 

 

 

2

 

UNKNOWN

 

"Return piece to sender endorse each

piece

: “RETURN TO SENDER”

and

“ATTEMPTED-NOT KNOWN."

 Look up respective class of mail table for additional endorsement(s).  3 REASSIGNED With current forwarding address. Annotate the EDA/PG/RNLTD if member's forwarding address is a military address. Forward 7 DUE TO ARRIVE With date of receipt See Note below.   RULE IF THE MAIL IS: THEN ENDORSE MAIL: AND: 12 ADDRESSED ILLEGIBLY Illegible Return to Sender 15 REFUSED BY THE ADDRESSEE"REFUSED" or"REFUSED BY ADDRESSEE"EXAMPLE:

Refused By

Ruth D. Cheatham

30 Jun 13

 

If SAM, also endorse

"POSTAGE DUE."

Return to Sender

 

Refused

 

 

NOTE:

Hold 15 days past the anticipated arrival date. If the mail is unclaimed at that time, but the member is still expected to arrive, then hold the mail for an additional 15 days or 30 days past the anticipated date. At the end of the 30-day period, the mail will be processed in the same manner as rule 2 above.

ADDRESSES – MAIL RECOVERY CENTERS

 

 

 

IF YOU WORK AT APO AE – Send dead mail to:

 

ST PAUL MAIL RECOVERY CENTER

P.O. BOX 69001

ST PAUL, MN 55169-9001

 

 

 

IF YOU WORK AT APO AP – Send dead mail to:

 

SAN FRANCISCO MAIL RECOVERY CENTER

390 MAIN ST

SAN FRANCISCO, CA 94105-9602

 

 

 

IF YOU WORK AT APO AA – Send dead mail to:

 

ATLANTA MAIL RECOVERY CENTER

5345 FULTON INDUSTRIAL BLVD

ATLANTA, GA 30336-9590

 

Endorse Mail / Mail Recovery Centers

NOTE: These charts are also available on pages 6 & 7 of the Student Handout.

Slide54

Hold Mail

Hold mail 15 days past EDA.

If still unclaimed, hold mail an additional 15-30 days EDA.After 30 days, RTS and endorse “Attempted Not Known” (see rule 2).Sort by last name and screen weekly.

Slide55

DISPOSITION:

HOLD 30 JUL 17

Article Depicting Hold Mail Date

Bill Smith 123 Tecan Street Vacaville, CA 95688PVT Jim Smith 53RD TRANS BN PSC 5, Box 46 APO AE 09028

Sender & Addressee same last name is an indication that the individual is expected to arriveFor classroom purpose only, write the disposition of the article, See page 1 of the handout.

Slide56

Mail Depicting Return Date

DIRECTORY SERVICE

__________________

NAME

OF

COMMAND

__________________

DATE REC’D 15 Sep 17DATE FWD 15 Sep 17 CLERK INITIALS___

For Army and Air Force

For Navy and Marine Corps

15

SEP

17

15 SEP

17

Date mail was received

Date mail was returned

Date mail was returned

Date mail was received

Slide57

AWOL Entry on DA Form 3955

Slide58

PEX SITUATION 12

Slide59

AWOL Entry on AF Form 624

BASE/UNIT LOCATOR AND PSC DIRECTORY

PRIVACY ACT STATEMENT

NOTE 1:

Information protected under the Privacy Act requires consent for release. (See AF137-132 for authorized disclosures without consent.)

AUTHORITY:

39 U.S.C. 406 and 10 U.S.C. 8013.

PRINCIPAL PURPOSE(S): Answers official and unofficial requests to locate personnel and readdress incorrectly addressed personal mail.ROUTINE USE(S): This information may be disclosed: to a federal, state, local or foreign agency to investigate or prosecute an actual or potential violation of law (civil, criminal, or regulatory); to a federal, state, or local agency maintaining civil, criminal, or other relevant enforcement information to get information relevant to an Air Force decision on hiring or retaining an employee, issuing a security clearance, letting a contract, issuing a contract, issuing a license, grant or other benefit; to a federal agency, in response to its request, on the hiring or retention of an employee, issuance of a security clearance reporting an investigation of an employee, letting of a contract, or issuance of a license, grant, or other benefit by the requesting agency, if the information is relevant and necessary to the requesting legislation per OMB Circ. A-19; to foreign law enforcement security, investigatory, or administrative authorities to comply with requirements imposed by, or to claim rights in, international agreements and arrangements, including those regulating the stationing and status in foreign countries of DoD military and civilian personnel; to state and local taxing authorities for information normally in IRS Form W-2 and only to those authorities for which an employee or military member is or was subject to tax; to OPM to perform its legal functions; to DoJ to represent DoD or a member of DoD in pending or potential litigation; information on current military addresses and assignments to overseas ;military banking facilities that are reimbursed by the Government for checking and loan losses; for separated, discharged, or retired personnel the last known residential or home of record address to a military banking facility on certification by a bank officer that they have a returned or dishonored check from the person or if the subject has defaulted on a loan and the US Government is liable for losses; to GSA and NARA for records management inspections; to MSPB for appeals, litigation, and special studies; for counterintelligence activities for enforcing laws that protect the national security of the United States.

DISCLOSURE:

Disclosure of this information is voluntary. However, refusal to provide the information could result in the individual not being contacted for official/personal/emergency matters and nondelivery of personal mail.

NAME

(Last, First, Middle Initial)

DEFFENGER, EDWARD

GRADE

E-4

BOX NO.

120

DM

LOCAL ADDRESS

18

TH

PSB, UNIT 25506

HOME PHONE

ORGANIZATION

OFFICE SYMBOL

DUTY PHONE

FORWARDING ADDRESS/ASSIGN AUTH.

ESTIMATED ARRIVAL DATE

RNLTD

DEPARTURE DATE

I ( ) DO ( ) DO NOT give consent to release my home address, home telephone number and other personal data contained in my Locator File to any person. (AF137-129 and AF 137-132).

SIGNATURE

Edward Deffenger

DATE

25 JUN

17ADDITIONAL DATE (See AF137-129)AWOL AS OF 3 JUN 10 RECORD OF DISCLOSURES OF INFORMATIONDATEREQUESTER AND ADDRESSNATURE AND PURPOSE OF DISCLOSUREAF Form 624* GPO: 2000-504-002/20056

Slide60

AWOL Entry on NAVMC 10572

If today is

30 JUN 17, mail could no longer be held for this Marine.

FRONT SIDE

BACK SIDE

Slide61

Endorsements on Express, First Class

and Priority for AWOL over 30 Days

Bill Smith

123 Tecan Street

Vacaville, CA 95688

SGT John Brown

53RD TRANS BNPSC 5, Box 100APO AE 09227INT SER POSTAL TNG ACT

PM 10 SEP 2017

DISPOSITION:

RETURN TO SENDER

Moved, left no address

No such number

Attempted-Not Known

X

Slide62

Endorsements on

Retail Ground (SAM) for AWOL over 30 Days

SAM

Bill Smith 123 Tecan Street Vacaville, CA 95688

SGT Larry Torres Unit 11675, Box 53 APO AE 09028

UNITED STATES POSTAL SERVICE

0000

U.S. POSTAGE PAID VACAVILLE, CA 95688 JUNE 20, 2010 AMOUNT

00023766 - 01

Moved, left no address

No such number

Attempted-Not Known

X

DISPOSITION:

RETURN TO SENDER

POSTAGE DUE

NOT DELIVERABLE AS ADDRESSED UNABLE TO FORWARD

Slide63

PEX SITUATION 13

Slide64

Conditions for Refusing Mail

Accountable mail must be refused

before receipting for the article.Non-accountable mail can be refused at time of or after delivery if unopened.Addressee must endorse the mail “Refused,” sign, and date.

If addressee refuses to endorse, the clerk will endorse mail “Refused by Addressee.”

Slide65

Endorsements on Mail Being Refused

by Addressee

REASONS CHECKED

Unclaimed________ Refused __________ Attempted-Not Known ________________ Insufficient Address___________________ No such street _______ number ________ No such office in state ________________ Do not remail in this envelope

SAM

Bill Smith 123 Tecan Street Vacaville, CA 95688

SGT Larry Torres Unit 11675, Box 53 APO AE 09028

UNITED STATES POSTAL SERVICE

0000

U.S. POSTAGE PAID VACAVILLE, CA 95688 JUNE 20, 2010 AMOUNT

00023766 - 01

Refused by:

Larry Torres

30 Jun

17

DISPOSITION:

RETURN TO SENDER

Addressee writes “Refused,” signs, and dates the article.

POSTAGE DUE

Slide66

PEX SITUATION 14

Slide67

Addresses

If mail received has an address that’s incorrect, incomplete and/or illegible:

Search the directory cards for the person's name and address.If an address is found, write it on the item and deliver it. No endorsement will be placed on the article.First-Class mail received from one mailer in quantities of 20 or more will be returned to the sender endorsed “RETURN TO SENDER”, "INSUFFICIENT

ADDRESS."

Slide68

Mail Depicting Correction on

Incomplete Address

SAM

Jack Warner 403 Duncan Drive Sand Hill, GA 32105

SSG Karen Wright Box 78 APO AE 09028

UNITED STATES POSTAL SERVICE

0000

U.S. POSTAGE PAID VACAVILLE, CA 95688 JUNE 20, 2010 AMOUNT

00023766 - 01

21 PERS GP

Search directory card files and complete the address if found.

DISPOSITION:

DELIVER TO ADDRESSEE

Slide69

PEX SITUATION 15

Slide70

Casualty Mail

(1 of 2)

1st Category: Wartime – when mail cannot be delivered or forwarded for various reasons:KIA: hold mail until absolute verification that the next of kin have been notified is received. Mail may be held as long as necessary. MIA, POW, WIA

Verification Sources: Summary Court Officer (USAF), Casualty Mail Section (USA), or Command Element (USN and Marine Corps.)

Slide71

2

nd Category: Peacetime

– personnel have died by accident or killed, missing, or hospitalized. When a person dies, the procedures are the same as in wartime. Mail for personnel who are hospitalized can be forwarded if an address is known.

Casualty Mail(2 of 2)

Slide72

Casualty Mail Categories

DECEASED

- When the member has died and next of kin has been notified.SEARCH - When the member's status is unknown and the mail is being forwarded to the MPO or casualty mail section.

PATIENT - When the member has been hospitalized and the hospital is known (also include the current hospital address).

HOSPITAL SEARCH

- When the member is evacuated through medical channels to an unknown hospital and mail is being forwarded to a casualty mail section.

Slide73

Dead Mail

Undeliverable matter that cannot be returned to the sender or forwarded.

Reasons mail cannot be delivered: - Sender is unknown (NO RETURN ADDRESS). - No forwarding address on file.

Slide74

Dead Mail Endorsement

ST PAUL MAIL RECOVERY

CENTER

PO BOX 69001

ST PAUL, MN 55169-9001

No Return Address

ATTEMPT NOT KNOWN

SSG Tommy Taylor

38

th

Postal Company

APO AE 09028

MOVED LEFT NO

ADDRESS

No Return Address

SFC Judy Smith

115

TH

Postal Company

APO AE 09457

ST PAUL MAIL RECOVERY

CENTER

PO BOX 69001

ST PAUL, MN 55169-9001

Slide75

How long is mail held past the anticipated date of an individual’s arrival?

Where and how is “hold mail” kept?

How is First Class mail processed for an AWOL Soldier?Under what circumstances is mail considered dead mail?

Check on Learning

Slide76

PEX SITUATION 16-18

Slide77

LESSON OUTCOME

Students will learn how the Postal Directory Section of a Military Post Office operates. During the lesson, students will learn how to maintain directory files, process directory mail, and how to determine the proper endorsement for Undeliverable as Addressed mail and other miscellaneous categories of

mail.

TERMINAL LEARNING OBJECTIVE

ACTION

:

Conduct Postal Directory FunctionsCONDITIONS: You are assigned to the Postal Directory Section of a Military Post Office and are responsible for maintaining a directory file and providing directory services for mail.

TERMINAL LEARNING OBJECTIVE CONT’DSTANDARDS: Conduct postal directory functions by processing directory mail received from the unit mail clerks and other sources, maintaining the directory file on all persons served by the military, endorsing mail accordingly, dispatching mail if necessary, and putting directory service stamp on back of mail, without error.The Army Learning Areas (ALA) are the baseline focal points Soldiers and Army Civilians must possess to prevail in the ambiguous environments that challenge the Army today. The four ALAs are: Army Profession and Leadership; Mission Command; Human Dimension; and Professional Competence. The Army Learning Area taxonomy provides a framework to assist in grouping the General Learning Outcomes. The four Army Learning Areas serve as the framework to catalogue the 14 General Learning Outcomes. The General Learning Outcomes (GLOs) are essential outcomes resulting from training, education, and experience along a career continuum of learning. There are three primary purposes for the Army General Learning Outcomes. First, they provide trainers and educators a lens into how effective they are in conveying their support material. Second, it assists in improving instructional design and/or training support packages. Finally it places responsibility on training and education proponents to be nested with ALAs. ALA: Professional Competence GLOs  GLO 14: Soldiers and Army Civilians are technically and tactically competent.

TLO – Conduct Postal Directory Functions

You

have access to several pieces of "undeliverable as addressed" mail, DoD Postal Manual 4525.6-M, DA Form 3955 (Change of Address and Directory Card),

AF

Form 624 (Base/Unit Locator and PSC Directory), NAVMC 10572 (Mail Directory File Card), PS Form 3579 (Undeliverable Standard Mail A and B), USPS Envelope EP-1865D (Postage Due), Notice 123 (Rate fold), and standard United States Postal Service (USPS) supplies and equipment. This task should not be trained in MOPP 4.

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