Inter-Service Postal Training Activity

Inter-Service Postal Training Activity Inter-Service Postal Training Activity - Start

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Inter-Service Postal Training Activity - Description

Prepare Mail Transportation Documentation. February 2018. Prepare. Mail Transportation Documentation. (YouTube Video). LESSON OUTCOME. Students will familiarize with all aspects of mail transportation including types of carriers and modes of transportation. Student will learn how to correctly pre.... ID: 669666 Download Presentation

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Inter-Service Postal Training Activity




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Presentations text content in Inter-Service Postal Training Activity

Slide1

Inter-Service Postal Training Activity

Prepare Mail Transportation Documentation

February 2018

Slide2

Prepare

Mail Transportation Documentation

(YouTube Video)

Slide3

LESSON OUTCOME

Students will familiarize with all aspects of mail transportation including types of carriers and modes of transportation. Student will learn how to correctly prepare required mail transportation documentation IAW USPS and DOD directives/guidance in support of postal operations.

ACTION

: Prepare Mail Transportation Documentation

CONDITIONS:

In a classroom environment, given access to Postal Service (PS) Form 2942-A (Military Mail AV-7 Delivery List), PS Form 2759 (Report of Irregular Handling of Mail), Department of Defense (DD) Form 1372 (Mail Manifest), DD Form 1384 (Transportation Control and Movement Document (TCMD), Department of Defense (DOD) 4525.6-M Postal Manual, information regarding mail shipments and type of transport, standard United States Postal Service (USPS) equipment and supplies, and an awareness of Operational Environment (OE) variables and actors

.

STANDARDS

: Document mail shipments properly by obtaining a receipt for mail that is dispatched, report irregular handling of military mail, and complete PS Form 2942-A, DD Form 1384, DD Form 1372, and PS Form 2759. Students will be assessed with a minimum of 80% accuracy for the following learning activities:1. Identify mail transportation requirements.2. Prepare Military Mail AV-7 Delivery List (PS Form 2942-A).

TERMINAL LEARNING OBJECTIVE3. Prepare a Mail Manifest (DD Form 1372).4. Prepare Transportation Control and Movement Documentation (TCMD) (DD Form 1384 and PS Form 2942-A).Prepare a Report of Irregular Handling of Mail (PS Form 2759).The Army Learning Areas (ALA) are the baseline focal points Soldiers and Army Civilians must possess to prevail in the ambiguous environments that challenge the Army today. The four ALAs are: Army Profession and Leadership; Mission Command; Human Dimension; and Professional Competence. The Army Learning Area taxonomy provides a framework to assist in grouping the General Learning Outcomes. The four Army Learning Areas serve as the framework to catalogue the 14 General Learning Outcomes. The General Learning Outcomes (GLOs) are essential outcomes resulting from training, education, and experience along a career continuum of learning. There are three primary purposes for the Army General Learning Outcomes. First, they provide trainers and educators a lens into how effective they are in conveying their support material. Second, it assists in improving instructional design and/or training support packages. Finally it places responsibility on training and education proponents to be nested with ALAs. ALA: Professional Competence GLOs  GLO 14: Soldiers and Army Civilians are technically and tactically competent.

TLO – Prepare Mail Transportation Documentation

Slide4

4

Operational Variables (OE)

Slide5

Military Mail

United States Postal Service (USPS)

Military Postal Service Agency (MPSA) USPS and MPSA (Jointly)

Military Postal Clerk (MPC) Transportation documents Transportation Control and Movement Document (TCMD)

PS Form 2942-A/CN-38 (AV-7)

Joint Military Postal Activities (JMPA)

Space Available Mail (SAM)

Enhanced Distribution Label (EDL)

Universal Postal Union Label (UPU)Definitions and Terms (1 of 2)

Slide6

Military International Dispatch and Accounting System (MIDAS)

Automated Military Postal System (AMPS)

Fleet Mail Center (FMC) Mail Control Activity (MCA)

Military Mail Terminal (MMT) Military Post Office (MPO) – Mobile or Shore Based Fleet Post Office (FPO)

Army/Air Force Post Office (APO)

Air Mobility Command (AMC)

Military Sealift Command (MSC)

International Airport (IAP)

Definitions and Terms (2 of 2)

Slide7

Types of Carriers

U.S. Commercial Air Carriers

Foreign Commercial Air Carriers

Air Mobility Command Land Transportation

Slide8

Modes of Transportation

Airlift

Sealift

Land Transportation

Slide9

Modes of Transportation Factors

Location of Unit

Type of Transportation Available Lead Time

Slide10

DD Form 1384 (TCMD)

Slide11

DD Form 1384 is commonly referred to as "TCMD

"

Use when manifesting mail for transport by Air Mobility Command or Military Sea-lift Command assets

Manifest APO and FPO mail separately

List all classes of mail separately

For a single shipment of ordinary mail, complete blocks 1 through 23 as applicable

NOTE: When completing blocks of the TCMD that require a date entry, enter the JULIAN DATE, unless otherwise specified. Julian date calendars are provided in the Student Handbook.

Transportation Control and Movement

Document

Slide12

Transportation Control and Movement

Document

0094620031X004XXX

Slide13

Operated by the U.S. Air Force

Limited service

Used when adequate surface transportation is not available

Mail is tendered to AMC on DD Form 1384Air Mobility Command

Slide14

PE X

Complete Situation 1

Slide15

Primary means of transporting mail between CONUS and OCONUS

Cannot refuse mail due to other cargo

MPSA and USPS have established required routes and contracted with the carriers

Mail is tendered to the carriers by the JMPA or an overseas postal activity on a PS Form 2942-A/ CN-38

U.S. Commercial Air Carriers

Slide16

USPS and MPSA will jointly reach an agreement with the foreign carrier

Pouch mail tendered to foreign carriers

Dispatching activity must coordinate the shipment

Only turn mail over to USPS or U.S. military personnel Notify military personnel at the end destination with all flight information. This is accomplished via AMPS.

Use PS Form 2942-A

Foreign Commercial Air Carriers

Slide17

On Learning!

Q.

When preparing a TCMD to dispatch mail, can all classes of mail be combined on one TCMD? A.

No Q. Why is it important to manifest APO and FPO mail on separate TCMDs? A. For accounting and payment purposes

Q.

How many copies are required for a TCMD and what is the distribution of those copies?

A.

Two copies are completed; the MPO maintains an original signed copy and either AMC or MSC maintains the duplicate

Slide18

Flight Schedule, Determining Airport,

Air Carrier Codes,

and Weight Conversion Chart

Slide19

Unique to each MPO that dispatches mail to commercial air carriers

Commercial air carriers provide their flight schedules to the dispatching activity

Activity supervisor creates after reviewing all flight schedules Each class of mail and destination will have designated flightsFlight Schedule

Slide20

Example of a Flight Schedule

Slide21

City/Airport Destination Three-Letter Codes

Example:

A

AKL

AMM

AMS

ANC

ASU

AUCKLAND, NEW ZEALANDAMMAN, JORDANAMSTERDAM, NETHERLANDSANCHORAGE, ALASKA, USAASUNCION, PARAGUAYThree-Letter Airport Codes

Slide22

Three-Letter Airline Codes

Air Carrier Code List

NAME ALFA CODE

Example:

Aden Airways

Aerolineas Argentinas

Aerolineas Peruanas, SA

Aeronaves de Mexico

ADEARGAPSADM

Slide23

Weight Conversion from Pounds to Kilograms

Example:

23 pounds would equal 10.4

33 kilograms = 10.4

23 kilograms would equal 50.7

0

6 pounds = 50.7

107 pounds would equal 48.5

34 kilograms = 48.5Manual Calculation Example: 52 lbs. divided by 2.2046 = 23.587 kgs 52 kgs. multiplied by 2.2046 = 114.6392 lbs

Slide24

Q.

Do all military postal activities use the same flight schedule? A. No, each postal activity has a unique flight schedule

 Q. What must be provided by commercial air carriers in order for the dispatching activity supervisor to create an activity flight schedule?A. A copy of the air carrier flight schedule

Q. An airport code is a three-letter code that is recognized world-wide and is unique to that specific airport. Using Appendix A, list the airport code or airport name/location for the following airports:Airport Code Airport Name/Location

Houston, Texas, USA

– IAH

EWR –

Newark, New Jersey

Tehran, Iran – TBR ORD – Chicago, IllinoisRome, Italy – ROM JKT – Djakarta, IndonesiaOn Learning!

Slide25

USS ALWAYS UNDERWAY DD-9777 LISBON, PORTGAUL

EWR, NEWARK, NJ

X

LIS TO MAD/TP331 - MAD TO EWR/DL1008

2 JAN

18

LIS

LIS

15.535.6EWR5 5.2

1EWREWRLIS325471.6LISEWR

2

15.3

7M

7D

7B

7A

1422432

ICAIR151AA >> ICAIR151AA

PS Form 2942-A, AV-7

Enter the actual date that the mail will be dispatched.

Select the FPO box when mail is dispatched by Navy and Marine Corps units. APO for Army/Air Force.

AMPS generated

Enter City or Ship’s name plus zip code and geographic location of dispatch.

H5MLIS0046

AMPS generated ICGR and Contract Number information.

Enter the three-letter airport code of the dispatching activity, and the three-letter air stop code of transferring or destination flight of the receiving activity, and the flight number.

Slide26

USS ALWAYS UNDERWAY DD-9777 LISBON, PORTGAUL

EWR, NEWARK, NJ

X

LIS TO MAD/TP331 - MAD TO EWR/DL1008

2 JAN

18

LIS

LIS

15.535.6EWR5 5.2

1EWREWRLIS325471.6LISEWR

2

15.3

7M

7D

7B

7A

1422432

ICAIR151AA >> ICAIR151AA

PS Form 2942-A, AV-7

Used to record specific class code regarding each category of mail

Enter the total number of OSPs and bagged mail for each category of mail.

Leave these boxes blank. They will to be filled out by the receiving office.

Enter the three-letter city/airport code of the origin of dispatch.

Enter the three-letter city/airport code of the where the mail will be offloaded.

Enter all weights

in kilograms

Signed by the Air Carrier Representative.

H5MLIS0046

Slide27

Q.

What is the primary means of transporting military mail to and from overseas locations? U.S

. commercial air carriersQ. What recourse does USPS have if a contracted U.S. commercial air carrier fails to transport mail as agreed? Fines my be levied by USPS

Q. What two organizations establish required routes and/or contracts with commercial air carriers to move military mail?MPSA and the USPS.

Q.

What agency establishes mail transportation policy in accordance with public law?

USPS

- U.S. Postal

ServiceQ. Who is charged with ensuring that military mail is transported efficiently in support of U.S. DoD missions overseas?A. MPSA - Military Postal Service AgencyOn Learning!

Slide28

PE X

Complete Situation 2

Slide29

DD Form 1372 (Mail Manifest)

Slide30

Use when postal activities are closely located

Common vehicles are used

NOTE: If an open-body

vehicle is used, such as a pickup or stake body, a mail guard will ride in the truck bed with the mail, if practicable.

Tender mail on DD Form 1372

Military Command Mail Vehicles

Slide31

Use this form to dispatch mail between facilities within the same geographical area

The DD Form 1372 consists of an original and two copies

Prepare the DD Form 1372 neatly and legibly, using a ball point pen (black ink) or typewriter Do not erase on this formDD Form 1372, Mail Manifest

Slide32

DD Form 1372, Mail Manifest

01/02/18

Slide33

Q.

Mail Manifest, DD Form 1372, is normally used to dispatch mail via what type of transportation? A. Land Transportation (truck, van, etc

.)Q. How many copies does a DD Form 1372 have in a set? A. 3-part set, (original and 2 copies)Q. What is the distribution of a completed DD Form 1372 when dispatching mail?

A. Original – sent with mail guard to intended destination Duplicate – sent with mail guard to intended destination Triplicate

– maintained by the dispatching activity as a suspense copy

On Learning!

Slide34

PE X

Complete Situation 3

Slide35

Transportation Control and Movement

Document

TG-1

009462Mail

LON

FRA

F

PC

0094620031X004XXX009060003320031

000140550AMC1 of 1

Slide36

Transportation Control and Movement Document (Incoming)

Receiving Unit MPC Signs

 

Date

TG-1

009462

Mail

LON

FRAFPC

0094620031X004XXX009060003320031000140550AMC

1 of 1

Slide37

PE X

Complete Situation 4

Slide38

USS ALWAYS UNDERWAY DD-9777 LISBON, PORTGAUL

EWR, NEWARK, NJ

X

LIS TO MAD/TP331 - MAD TO EWR/DL1008

2 JAN

18

LIS

LIS

15.535.6EWR5 5.2

1EWREWRLIS325471.6LISEWR

2

15.3

7M

7D

7B

7A

1422432

ICAIR151AA >> ICAIR151AA

Incoming PS Form 2942-A, AV-7

H5MLIS0046

Slide39

USS ALWAYS UNDERWAY DD-9777 LISBON, PORTGAUL

EWR, NEWARK, NJ

X

LIS TO MAD/TP331 - MAD TO EWR/DL1008

2 JAN

18

LIS

LIS

15.535.6EWR5 5.2

1EWREWRLIS325471.6LISEWR

2

15.3

7M

7D

7B

7A

1422432

ICAIR151AA >> ICAIR151AA

Incoming PS Form 2942-A, AV-7

H5MLIS0046

Receiving Unit’s

APDS

Joe Smith, Representative

Receiving Unit MPC Signs

Slide40

PE X

Complete Situation 5

Slide41

Q.

What form is used to receipt for incoming mail from a U.S. or foreign commercial air carrier? A: PS

Form 2942-A, AV-7Q. What form is used to receipt for incoming mail from AMC or MSC? A: DD Form 1384 or command substituteQ.

What is the first thing a receiving clerk should do when receiving mail from a U.S. or foreign commercial air carrier? A: Verify that the AV-7 matches the mail and flight information, then check for mail damage.

On Learning!

Slide42

PS Form 2759, Report of Irregular

Handling of Mail

(Last Name, First Initial) Example: Hines, J.

30-JAN-18

Slide43

Irregularity Categories

Failure to load at origin Delivered to wrong destination

Delayed ground delivery Failure to arrive as intended Failure to protect Failure to transfer

Missing mail

Missing CN-38 (old AV-7)

Slide44

Q1. When mail is mishandled by an air carrier employee, agent, or representative, which form must be prepared by the ramp clerk?

A: PS Form 2759

Q2. How many irregularity codes can be indicated on each PS FORM 2759 initiated?A: OneQ3. Prepare PS Form 2759 in an original and how many copies?A: Two Copies

On Learning!

Slide45

PE X

Complete Situation 6

Slide46

Automated Military Postal System

(AMPS)

Instructor Log Into AMPSTransportation FolderAV-7Discuss AV-7 Data Entry

Slide47

LESSON OUTCOME

Students will familiarize with all aspects of mail transportation including types of carriers and modes of transportation. Student will learn how to correctly prepare required mail transportation documentation IAW USPS and DOD directives/guidance in support of postal operations.

ACTION

: Prepare Mail Transportation Documentation

CONDITIONS:

In a classroom environment, given access to Postal Service (PS) Form 2942-A (Military Mail AV-7 Delivery List), PS Form 2759 (Report of Irregular Handling of Mail), Department of Defense (DD) Form 1372 (Mail Manifest), DD Form 1384 (Transportation Control and Movement Document (TCMD), Department of Defense (DOD) 4525.6-M Postal Manual, information regarding mail shipments and type of transport, standard United States Postal Service (USPS) equipment and supplies, and an awareness of Operational Environment (OE) variables and actors

.

STANDARDS

: Document mail shipments properly by obtaining a receipt for mail that is dispatched, report irregular handling of military mail, and complete PS Form 2942-A, DD Form 1384, DD Form 1372, and PS Form 2759. Students will be assessed with a minimum of 80% accuracy for the following learning activities:1. Identify mail transportation requirements.2. Prepare Military Mail AV-7 Delivery List (PS Form 2942-A).

TERMINAL LEARNING OBJECTIVE3. Prepare a Mail Manifest (DD Form 1372).4. Prepare Transportation Control and Movement Documentation (TCMD) (DD Form 1384 and PS Form 2942-A).Prepare a Report of Irregular Handling of Mail (PS Form 2759).The Army Learning Areas (ALA) are the baseline focal points Soldiers and Army Civilians must possess to prevail in the ambiguous environments that challenge the Army today. The four ALAs are: Army Profession and Leadership; Mission Command; Human Dimension; and Professional Competence. The Army Learning Area taxonomy provides a framework to assist in grouping the General Learning Outcomes. The four Army Learning Areas serve as the framework to catalogue the 14 General Learning Outcomes. The General Learning Outcomes (GLOs) are essential outcomes resulting from training, education, and experience along a career continuum of learning. There are three primary purposes for the Army General Learning Outcomes. First, they provide trainers and educators a lens into how effective they are in conveying their support material. Second, it assists in improving instructional design and/or training support packages. Finally it places responsibility on training and education proponents to be nested with ALAs. ALA: Professional Competence GLOs  GLO 14: Soldiers and Army Civilians are technically and tactically competent.

TLO – Prepare Mail Transportation Documentation

Slide48

Questions

Slide49

Slide50


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