Process Domestic Mail Requiring Special Services August 2018 LESSON OUTCOME Students will process domestic mail requiring special services IAW USPS and DOD directivesguidance TERMINAL LEARNING OBJECTIVE ID: 681742
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Slide1
Inter-Service Postal Training Activity
Process
Domestic Mail Requiring
Special Services
August 2018Slide2
LESSON OUTCOME:
Students will process domestic mail requiring special services IAW USPS and DOD directives/guidance.
TERMINAL LEARNING OBJECTIVE
:
The Army Learning Areas (ALA) are the baseline focal points Soldiers and Army Civilians must possess to prevail in the ambiguous environments that challenge the Army today. The four ALAs are: Army Profession and Leadership; Mission Command; Human Dimension; and Professional Competence. The Army Learning Area taxonomy provides a framework to assist in grouping the General Learning Outcomes. The four Army Learning Areas serve as the framework to catalogue the 14 General Learning Outcomes.
The General Learning Outcomes (GLOs)
are essential outcomes resulting from training, education, and experience along a career continuum of learning. There are three primary purposes for the Army General Learning Outcomes. First, they provide trainers and educators a lens into how effective they are in conveying their support material. Second, it assists in improving instructional design and/or training support packages. Finally it places responsibility on training and education proponents to be nested with
ALAs. ALA: Professional Competence GLOs GLO 14: Soldiers and Army Civilians are technically and tactically competent.
TLO –
Process
Domestic Mail Requiring Special Services
Action:
Process
Domestic Mail Requiring Special Services
Condition:
In a classroom environment; given access to the following material below and awareness of the Operational Environment (OE) variables and actors. :
1.
PB Meter
2. Student Handout
3. PS Label 11-B, Priority Mail Express Post Office to Addressee Service
PS Label 200 (Registered Mail Sticker)
PS Form 2976 (Customs Declaration)
PS Form 2976-A (Customs Declaration/Dispatch Note)
PS Form 3800 (Receipt for Certified Mail)
PS Form 3811 (Domestic Return Receipt)
PS Form 3813 (Domestic Insured Mail Receipt, $500 and under)
PS
Form 3813-P (Domestic Insured Mail Receipt, Over $500
)
Standard
:
Process
domestic mail requiring special services by using the correct forms and endorsements, access the correct amount of postage and fees, determine if mail is
mailable
, determine if special services are available, and verify the customer is authorized to use the Military Post Office (MPO) in order to achieve a minimum of 80% on performance-based test. Slide3
PE X Situation 1Slide4
Insured Mail
Available for all classes of mail
Provides up to $5,000 indemnity coverage
No record of insured mail kept at office of mailingSlide5
Categories of Insured Mail
Insured Mail Over $500
For articles valued $500.01 up to $5,000.00
(Insurance with a signature)
Insured Mail $500 and under
For articles valued $500 or less
(Insurance without a signature)Slide6
18.25
2
3.05
3
4
21.30
James Simmons
Bennettsville, SC 29512
25 Lawson Street
150.00
5
6
Completing PS Form 3813
This portion is attached to the article.
This portion is given to the customer.
1Slide7
MSG Terry North
117 Finance CO
CMR 430, Box 15
APO AE 09096
Marie Boyd
1315 Davis Avenue
Tallahassee, FL 34501
P 5.50
I 3.05
T 8.55
PRIORITY MAIL
Placement of $500.00 and Under Insured LabelSlide8
Completing PS Form 3813-P
This portion is attached to the article.
This portion is given to the customer.
2
3
5
6
7
550.00
1
25 Lawson Street
Bennettsville, SC 29512
James Simmons
4
18.25
5.10
2.55
30.65
4.75
10
9
8Slide9
Placement of Over $500 Insured Label
MSG Terry North
117 Finance CO
CMR 430, Box 15
APO AE 09096
Marie Boyd
1315 Davis Avenue
Tallahassee, FL 34501
PRIORITY MAIL
P 5.50
I 4.75
T 10.25Slide10
On Learning
How much indemnity coverage does insured mail provide for lost, rifled, or damaged articles?
What form is used to process articles being insured for $500 and under? Slide11
PE X Situation 2 & 3Slide12
Certified Mail
Available only for Domestic mail sent at First-Class or Priority rate
Does not offer insurance coverage
Can be combined with other special services
Fee is collected in addition to postageSlide13
Completing PS Form 3800
This portion is given to the customer.
This portion is attached to the article.
7.75
3.10
10.85
Kathy Lyons
18 Madison Avenue
Philadelphia, PA 19153
2
3
4
5
6
1Slide14
MSG Terry North
117 Finance CO
CMR 430, Box 15
APO AE 09096
Kathy Lyons
18 Madison Avenue Philadelphia, PA 19153
PRIORITY MAIL
P 7.75
C 3.10
T 10.85
Placement of Certified Mail EndorsementSlide15
On Learning
What does Certified mail provide for customers?
What postal form must a clerk prepare when certified mail is presented at the post office?
Certified mail is available to be sent only for Domestic mail. At which class and rate can it be sent?Slide16
PS Form 3811 Return Receipt
Gives notice of delivery back to the sender
No record is maintained at office of mailing
Available only in conjunction with:
Registered
Insured ($500 and over)Certified
Express Slide17
Fees and Services
Mailer pays Return Receipt fee in addition
to postage and any other fees
Can be requested at time of mailing and
after the date of mailingTime service is requested affects amount of fee collectedSlide18
Completing PS Form 3811
BACK
Tom Goodson
123, 46
th
Street
Indianapolis, IN 46226
VB 044634713US
X
3
1
2
FRONT
SSG Mary Strong HQ, 40 ENGR GP Unit 23803, Box 55 APO AE 09034
4Slide19
PRIORITY MAIL
P 12.25
I 5.10
RR 2.55
T 19.90
Return Receipt
Requested
Placement of Return Receipt
Tom Goodson
123, 46
th
Street
Indianapolis, IN 46226
SSG Mary Strong HQ, 40 ENGR GP Unit 23803, Box 55 APO AE 09034
APDS not required for Insured mail
Classroom purpose place on back of article
Tom Goodson
123, 46
th
Street
Indianapolis, IN 46226
VB 044634713US
XSlide20
Where must the clerk place the
“Return Receipt
Requested” endorsement on a package or letter?
What does the Return Receipt service provide for the mailer?
On LearningSlide21
Void Personal Check
Turn To Page 17 In Student Handout Instructor Will Guide Through ProcedureSlide22
PE X Situation 4 - 8Slide23
Registered Mail
Most secure service available.
Registered mail with or without value
Used for mailing classified up to SECRET material
Clerk must have a Secret Security Clearance to handle Official Registered Mail
Not available with Express mail serviceSlide24
Acceptance Requirements
Must be mailed at the First-Class or Priority mail rate
ONLY
Must be at least 5” long and 3½” high
Must have complete name and address of the sender and addresseeMust be completely sealed on all sides of the articleSlide25
Self-Sealing Envelope with Paper Tape
PAPER TAPESlide26
APDS on Box Articles
APDS is placed along all
edges of the tape on the parcel.Slide27
Placement of APDS Using Registered Mail Service
Tom Goodson
123, 46
th
Street
Indianapolis, IN 46226
X
RB 044 634 713 USSlide28
PS Form 3806 Receipt for Registered Mail
Customer completes customer portion.
Clerk verifies customer information then completes required portion.
Original goes to the customer.
Duplicate kept for office records.Slide29
Completing PS Form 3806
RB 812 754 230 US
13.95
.87
Student’s Signature
398.00
LT Alan Duggins 176 PSC Unit 22438, Box 15 APO AE 09069
Ms. Sally Thomas 126 W. Lane Drive Jersey City, NJ 04079
3
2
4
1
5
6
7
X
14.82
Slide30
LT Alan Duggins 176 PSC Unit 22438, Box 15 APO AE 09069
Ms. Sally Thomas 126 W. Lane Drive Jersey City, NJ 04079
FIRST CLASS
P .87
R 13.95
T 14.82
Placement of Label 200
$5.00
$5.00
$.37
Place Label 200 above delivery address and to the right of the return address.
$2.00Slide31
Postmarking and Canceling
Cancel postage stamps with APDS
Apply APDS on address side of article wrapper
Apply APDS at all intersecting
seams
DO NOT USE a cancelling bar on Registered MailSlide32
ON LEARNING
What is the most secure means of mailing an item?
What is the stipulation for self-sealing envelopes with registered mail?
How is the fee to register an article determined?Slide33
Restricted Delivery
Permits mailer to direct delivery only to the addressee or addressee’s authorized agent.
Addressee’s agent must be authorized in writing to receive mail.
CANNOT be addressed to:
CompanyCorporationFirmSlide34
Restricted Delivery
Can only be obtained with:
Registered
CertifiedIf Insured for more than $200Fee is paid in addition to postage and any other fees.
Service does not require a form.Slide35
MSG Terry North
117 Finance CO
CMR 430, Box 15
APO AE 09096Randy Thomas4557-C Parker LaneColumbia, SC 29206
P 1.32
C 3.10
RD 4.95
T 9.37
FIRST CLASS
RESTRICTED DELIVERY
Placement of Restricted Delivery EndorsementSlide36
On Learning
What is Restricted Delivery?
What are the ONLY
services that can be requested with Restricted Delivery?Where is the Restricted Delivery
endorsement placed on mail?Slide37
PE X Situation 9 - 11Slide38
Instructions on completing 11BSlide39
Customs Declaration
Two forms – PS Form 2976, Customs Declaration CN 22 and PS Form 2976-A, Customs Declaration and Dispatch Note CP 72
For all mail containing merchandise addressed for delivery within the Customs Territory of the United States (CTUS).
Not required for official mail.
Lists and describes the entire contents of the article.Slide40
Procedures When Concealing Items
To conceal the nature of the contents or when value exceeds $400:
Enclose completed 2976-A inside package.
Affix upper portion of 2976 to article.
Discard lower portion.MPO retains post office copy for their files.
Mailer is solely responsible for complying with laws and regulations.Slide41
Completing PS Form 2976-A
(Upper Portion) Slide42
Completing Customs Declaration
(Lower Portion) Slide43
Completing PS Form 2976
This portion is attached to the article.
This portion is kept at the Post Office.
X
Leather Boots 1 3 7 $145
Men’s Silk Tie 3 8 $150
3 15 295
SPC John B. White
72 SIG BN
Unit 31121, Box 10
APO AE 09164
Ms. Mary R. Wright
168 Howe Street
Lansing, MI 48915
1
2
3
5
John B. White 14NOV10
4Slide44
P
7.60
T 7.60
PRIORITY
SPC John B. White 72nd SIG BN
Unit 31121, Box 10
APO AE 09264
Ms. Mary R. Wright
168 Howe Street
Lansing, MI 48915
Placement of PS Form 2976
x
shirt 1
shoes 1pr
1 2 25
Johnny Smith 21 Dec 11Slide45
Bona Fide Gifts
Duty-free, unsolicited gift.
Gift does not exceed $100 (U.S.) and $200 (Guam, American Samoa & Virgin Islands) in value.
Each article or parcel has a customs declaration form attached.
“Unsolicited Gifts” is clearly marked on each parcel.Slide46
Bona Fide Gifts (Cont.)
Parcels valued more than $100 are entitled to free entry and must be endorsed correctly.
Contains individually wrapped and addressed gifts.
Endorsement Example: “Three Bona Fide Gifts Each Not Exceeding $100 in Value”.
A parcel that contains more than one package for a single person. Endorsement Example: “No One Individual Receiving Gifts Exceeding $100 in Value”.Slide47
Personal and Household Effects
Exemptions From Customs Duty
Personnel under government orders
Place orders inside envelope (PS Form 2976-E) or inside the parcel. Endorse “Returned Personal Effects-Orders
Enclosed, Unsolicited Gift, and American Goods Returned.”
Complete and attach customs declaration form.Slide48
Exemptions From Customs Duty
(Cont.)
U.S. MerchandiseArticles grown, produced, or manufactured in the U.S. with no increase in value or improvement in condition.
Complete and attach customs declaration form Endorse customs declaration: “American Goods Returned.”Slide49
What are the two customs declaration forms?
What should be endorsed on a parcel containing individually wrapped and addressed gifts valued at more than $100?
When can personal household effects or personnel stationed outside the CTUS be exempt from customs duty?
On LearningSlide50
PE X Situation 12Slide51
LESSON OUTCOME:
Students will process domestic mail requiring special services IAW USPS and DOD directives/guidance.
TERMINAL LEARNING OBJECTIVE
:
The Army Learning Areas (ALA) are the baseline focal points Soldiers and Army Civilians must possess to prevail in the ambiguous environments that challenge the Army today. The four ALAs are: Army Profession and Leadership; Mission Command; Human Dimension; and Professional Competence. The Army Learning Area taxonomy provides a framework to assist in grouping the General Learning Outcomes. The four Army Learning Areas serve as the framework to catalogue the 14 General Learning Outcomes.
The General Learning Outcomes (GLOs)
are essential outcomes resulting from training, education, and experience along a career continuum of learning. There are three primary purposes for the Army General Learning Outcomes. First, they provide trainers and educators a lens into how effective they are in conveying their support material. Second, it assists in improving instructional design and/or training support packages. Finally it places responsibility on training and education proponents to be nested with
ALAs. ALA: Professional Competence GLOs GLO 14: Soldiers and Army Civilians are technically and tactically competent.
TLO –
Process
Domestic Mail Requiring Special Services
Action:
Process
Domestic Mail Requiring Special Services
Condition:
In a classroom environment; given access to the following material below and awareness of the Operational Environment (OE) variables and actors. :
1.
PB Meter
2. Student Handout
3. PS Label 11-B, Priority Mail Express Post Office to Addressee Service
PS Label 200 (Registered Mail Sticker)
PS Form 2976 (Customs Declaration)
PS Form 2976-A (Customs Declaration/Dispatch Note)
PS Form 3800 (Receipt for Certified Mail)
PS Form 3811 (Domestic Return Receipt)
PS Form 3813 (Domestic Insured Mail Receipt, $500 and under)
PS
Form 3813-P (Domestic Insured Mail Receipt, Over $500
)
Standard
:
P
rocess
domestic mail requiring special services by using the correct forms and endorsements, access the correct amount of postage and fees, determine if mail is
mailable
, determine if special services are available, and verify the customer is authorized to use the Military Post Office (MPO) in order to achieve a minimum of 80% on performance-based test. Slide52
QUESTIONS