Inter-Service Postal Training Activity

Inter-Service Postal Training ActivityMTT

Process International Mail

AUGUST 2018

LESSON OUTCOME:

Students will process International mail IAW USPS and DOD directives/guidance in support of postal operations.

TERMINAL LEARNING OBJECTIVE:

The

Army Learning Areas (ALA)

are the baseline focal points Soldiers and Army Civilians must possess to prevail in the ambiguous environments that challenge the Army today. The four ALAs are: Army Profession and Leadership; Mission Command; Human Dimension; and Professional Competence. The Army Learning Area taxonomy provides a framework to assist in grouping the General Learning Outcomes. The four Army Learning Areas serve as the framework to catalogue the 14 General Learning Outcomes.

The General Learning Outcomes (GLOs)

are essential outcomes resulting from training, education, and experience along a career continuum of learning. There are three primary purposes for the Army General Learning Outcomes. First, they provide trainers and educators a lens into how effective they are in conveying their support material. Second, it assists in improving instructional design and/or training support packages. Finally it places responsibility on training and education proponents to be nested with ALAs. ALA: Professional Competence GLOs  GLO 14: Soldiers and Army Civilians are technically and tactically competent.

TLO – Process International Mail

TERMINAL LEARNING OBJECTIVE:

ACTION:

Process

International Mail

CONDITION:

In a classroom environment; given access to the following material below and awareness of the Operational Environment (OE) variables and actors.

- Scale/Meter

- Standard USPS forms and labels

- Several articles of mail addressed for

delivery to international addresses

- All Purpose Dating Stamp (APDS) and

Stamp Pad

- Student

Handout

STANDARD:

Process

international mail by using the correct forms and endorsements, assessing the correct amount of postage and fees, determining if mail is

mailable

, determining special services available, and verifying the customer is authorized to use the Military Post Office (MPO)

3

International Mail

Mail addressed to a foreign country

Does not apply to APO or FPO addresses or U.S. territories

Two categoriesFirst-Class Mail International Priority Mail International

4

First-Class Mail International (FCMI)

Includes letter and letter packages, post

cards, printed matter, and small packets

Any mailable matter that is not hazardous or prohibited by destination country Extra services may be added Six country-specific rate group destinations

5

Weight and Size Limits

Maximum Weight – 4 pounds

Minimum Length and Height =

5½ ins x 3½ ins Minimum Depth (Thickness) = .007 inchMaximum Length = 24 inches

Maximum Length, Height, Depth (Thickness) Combined

= 36 inches

6

Markings and Endorsements

Endorse “LETTER” on address side for items

that can be mistaken for another class

Endorse “AIRMAIL/PAR AVION” on the front or use PS Label 19-A or 19-B Matter for the blind =

“FREE MATTER FOR

THE BLIND”

Privately printed postcards =

“POSTCARD”

7

Wrapping and Packaging

First Class MatterEnvelopes, sleeves, or wrappers

Transparent plastic

Bulkier ItemsBoxesCartonsTubesOther Containers

8

Priority Mail International

Parcel servicePersonal written correspondence is not permitted inside a parcel by itself

Flat-rate envelope and flat-rate box options available

9

Weight and Size Limits

Weight limit depends on country

Maximum girth for circular parcels = 64 inches

Size limits for rectangular parcels vary for certain countries, but most common are: Minimum length & width = 5½ ins x 3½ ins Maximum length = 42 ins

Maximum length & girth combined = 79 ins

10

Markings, Wrappings & Packaging

Endorse “AIRMAIL” or “PAR AVION” or use PS Label 19-A or 19-B

Place below and to the left of the delivery address.

Sender’s must seal their own parcels Wax, gummed-paper tape, nails, screw, wire, metal bands, or other materials Detect tampering

11

Postcards and Postal Cards

Single cards sent without wrapper or envelopeDouble cards mail at First-Class

Mail International rateCard color must not interfere with postmark or addressee

12

International Mail Manual(IMM)

Contains policies, regulations and

procedures for accepting international mail

Details conditions for mail being sent to countries Cross references the Domestic Mail Manual

(DMM)

Consists of nine chapters

13

Sections of the IMM

Summary of ChangesInternational Mail ServicesConditions for Mailing

Extra ServicesTreatment of Outbound MailNon-Postal Export Regulations

Special ProgramsTreatment of Inbound MailInquiries, Indemnities, & RefundsIndex of Countries & LocalitiesCountry Price Groups & Weight LimitsIndividual Country ListingsList of Exhibits

Index

14

International Mail Service(Chapter 1)

Five ChaptersDescribes size & weight requirements, rate, classes of mail and other mailing standards

Contains 5 topicsGeneral InformationPreparation for MailingMailability

International Mail CategoriesPostage

15

ON LEARNING

What is international mail?

What postal manual covers international

mail? What postal manual is used to cross- reference the IMM?

16

Conditions for Mailing(IMM Chapter 2)

Defines categories of mailing, general description of each, mailable

items, size and weight limits, and markings and endorsementsCategories of Mailing

230 Priority Mail International240 First Class Mail International250 First-Class Package International Services

17

Determining If An Article Is Mailable

Determine proper category for mailing

Contents

Weight and size limits Customer requested special services

General regulations and specific

prohibitions, restrictions, and observations

18

Preparation for Mailing

Packaging (121) - Sender’s Responsibility Addressing (122) - Correct and completed in

ink or typewritten Customs Forms (123) - All articles containing dutiable merchandise Mailability (130)

Prohibitions and Restrictions (131.3) Written, Printed, and Graphic Matter (132)

19

Nonmailable Written, Printed, and Graphic Matter

Advertisements for abortionAdvertisement for motor vehicle master keysCopyright violations

Fictitious matterLottery matterMatter inciting violenceSolicitations in the guise of bills or statement of accounts

20

Customs Declaration

Refer to ICL to determine which form is used for country

Three forms - PS Form 2976, Customs Declaration CN 22 - PS Form 2976-A, Customs Declaration and

Dispatch Note CP 72 - PS Form 2976E, Customs Declaration Envelope CP 91 Lists and describes the entire contents of the article.

Completing PS Form 2976

This portion is attached to the article.

This portion is kept at the Post Office.

X

Leather Boots 1 3 7 $145

Men’s Silk Tie 3 8 $150

3 15 295

SPC John B. White

72 SIG BN

Unit 31121, Box 10

APO AE 09164

Ms. Mary R. Wright

168 Howe Street

Lansing, MI 48915

11 10

2018

John B. White

1

2

4

6

7

5

Completed

by

Customer

3

8

9

10

Completing PS Form 2976-A

(Upper Portion)

White

John

B.

72

nd

SIG BN

Unit 31121, Box 10APO AE 09164

Wright

LaTonya

168 Howe Street

Lansing

MI

48915

1

White John

B

32 50

2

Completing Customs Declaration

(Lower Portion)

Sony radio – made in USACassette tapes

Pair of headphones1 $80 00 10 $50 00

1 $25 00

X

14 8

$155 00

John B. White 11 10 2018

1

2

3

4

5

9

6

7

10

14

8

11-12

13

20

21

24

ON LEARNING

What chapter in the IMM discusses the

conditions for mailing?

Name some nonmailable written, printed, and graphic matter.

Who is responsible for preparing and

addressing items clearly and correctly?

PE X Situation 1

PE X Situation 2

PE X Situation 3

28

Special Services

Special services are described in each country 320 – Insurance

330 – Registered 340 – Return Receipt

When a customer desires a special service, ensure to check ICL for availability.

29

Insurance

Provided against loss, damage or rifling

Compensation varies

Available only for Priority Mail and certain countries (Refer to ICL) Fee based on insured value

Coverage for parcel may not be more

than maximum allowed for a country

30

Mailing Receipt and Insurance Number

PS Form 2976-A and mailing receipt is proof of mailing and insurance

Enter U.S. dollar amount

Convert U.S dollar to SDR value Write a bold capital “V” APDS PS Form 2976-A

V

31

Registered Articles

Completed on PS Form 3806

May weigh up to 4-pounds

Registry fee is $ 13.65 for all countries Maximum indemnity is $45.59 Endorsements

Place Label 200 on address side bottom

left below return address

APDS back of article twice

Partially APDS return receipt

32

Marking, Sealing and Postmarking

Sender – endorse fragile and perishable articles Clerk – APDS registered articles at acceptance

Clerk – If necessary, APDS at breaks or torn edges of gummy paper strips

PVI: $42.00

LT Betty J. Alden

15

th

ARMY BAND

UNIT 16848, BOX 202

APO AE 09212

Kim Chou

2133

Yongsan

Avenue

Cholla-Namdo

Seoul

REPUBLIC OF KOREA

LETTER

10 JUN 10

10 JUN 10

4 pounds

33

Return Receipt

- Provides evidence of delivery

- Completed IAW countries

internal regulations- Clerk endorses address side of parcel - “A” or

“AVIS D RECEPTION”

- Clerk must enter addressee’s

address on return receipt

34

What should be done first when a patron

requests an article to be mailed using a special service?

Which form is used as a customer receipt

for registered mail? ON LEARNING

PE X Situation 4

PE X Situation 5

PE X Situation 6

38

Individual Country Listings

A very important section of the IMMCovers all mailing information for a specific country

Lists the proper international charge rateThe mailing information is in two sections:Country Conditions for Mailing

Notice 123

39

Contains three topics:ProhibitionsRestrictions

ObservationsCountry Conditions for Mailing

40

Prohibitions and Restrictions

Prohibitions - lists articles strictly prohibited by the destination country.Restrictions – lists items that may require additional mailing requirements

Example – Albania requires that hunting arms have an import permit and medicines for personal use are admitted with a medical certificate

41

Observations and Size Limits

Observations – Additional requirements for an individual country (See Albania)

Observation 1 – First-Class shipments MAY NOT contain dutiable articles

Observation 2 – Priority service extends to only certain cities Size Limits – Lists specifications for different classes of mail

42

What are the three sections of the

Individual Country Listings? What should a clerk do before accepting

an item from a customer that needs to be mailed to an International address?

What is dutiable merchandise?

ON LEARNING

PE X Situation 7

PE X Situation 8

PE X Situation 9

PE X Situation 10

PE X Situation 11

LESSON OUTCOME:

Students will process International mail IAW USPS and DOD directives/guidance in support of postal operations.

TERMINAL LEARNING OBJECTIVE:

The

Army Learning Areas (ALA)

are the baseline focal points Soldiers and Army Civilians must possess to prevail in the ambiguous environments that challenge the Army today. The four ALAs are: Army Profession and Leadership; Mission Command; Human Dimension; and Professional Competence. The Army Learning Area taxonomy provides a framework to assist in grouping the General Learning Outcomes. The four Army Learning Areas serve as the framework to catalogue the 14 General Learning Outcomes.

The General Learning Outcomes (GLOs)

are essential outcomes resulting from training, education, and experience along a career continuum of learning. There are three primary purposes for the Army General Learning Outcomes. First, they provide trainers and educators a lens into how effective they are in conveying their support material. Second, it assists in improving instructional design and/or training support packages. Finally it places responsibility on training and education proponents to be nested with ALAs. ALA: Professional Competence GLOs  GLO 14: Soldiers and Army Civilians are technically and tactically competent.

TLO – Process International Mail

TERMINAL LEARNING OBJECTIVE:

ACTION:

Process

International Mail

CONDITION:

In a classroom environment; given access to the following material below and awareness of the Operational Environment (OE) variables and actors.

- Scale/Meter

- Standard USPS forms and labels

- Several articles of mail addressed for

delivery to international addresses

- All Purpose Dating Stamp (APDS) and

Stamp Pad

- Student

Handout

STANDARD:

Process

international mail by using the correct forms and endorsements, assessing the correct amount of postage and fees, determining if mail is

mailable

, determining special services available, and verifying the customer is authorized to use the Military Post Office (MPO)

49

QUESTIONS