Inter-Service Postal Training Activity
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Inter-Service Postal Training Activity

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Inter-Service Postal Training Activity




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Presentation on theme: "Inter-Service Postal Training Activity"— Presentation transcript:

Slide1

Inter-Service Postal Training Activity

Process International Mail

April

2018

Slide2

LESSON OUTCOME:

Students will process International mail IAW USPS and DOD directives/guidance in support of postal operations.

TERMINAL LEARNING OBJECTIVE:

ACTION:

Process International Mail

CONDITION:

In a classroom environment; given access to the following material below and awareness of the Operational Environment (OE) variables and actors. - RSS System - Standard USPS forms and labels - Several articles of mail addressed for delivery to international addresses - All Purpose Dating Stamp (APDS) - Student Handout

TLO – Process International Mail

TERMINAL LEARNING OBJECTIVE (CONT’D):

STANDARD: Accept and process international mail by using the correct forms and endorsements, assessing the correct amount of postage and fees, determining if mail is mailable, determining special services available, and verifying the customer is authorized to use the Military Post Office (MPO)

The Army Learning Areas (ALA)

are the baseline focal points Soldiers and Army Civilians must possess to prevail in the ambiguous environments that challenge the Army today. The four ALAs are: Army Profession and Leadership; Mission Command; Human Dimension; and Professional Competence. The Army Learning Area taxonomy provides a framework to assist in grouping the General Learning Outcomes. The four Army Learning Areas serve as the framework to catalogue the 14 General Learning Outcomes.

 

The General Learning Outcomes (GLOs)

are essential outcomes resulting from training, education, and experience along a career continuum of learning. There are three primary purposes for the Army General Learning Outcomes. First, they provide trainers and educators a lens into how effective they are in conveying their support material. Second, it assists in improving instructional design and/or training support packages. Finally it places responsibility on training and education proponents to be nested with

ALAs.

 

ALA: Professional Competence GLOs

 

GLO 14: Soldiers and Army Civilians are technically and tactically competent.

Slide3

3

Operational Variables (OE)

Slide4

4

International Mail

Mail addressed to a foreign country

Does not apply to APO or FPO addresses or U.S. territories

Two categoriesFirst-Class Mail International Priority Mail International

Slide5

5

First-Class Mail International (FCMI)

Includes letter and letter packages, post

cards, printed matter, and small packets

Any mailable matter that is not hazardous or prohibited by destination country Extra services may be added

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6

Weight and Size Limits

Maximum Weight

– 4 poundsMinimum Length and Height

– 5½ ins x 3½ ins Minimum Depth (Thickness) – .007 inchMaximum Length

24 inches

Maximum Length, Height, Depth (Thickness) Combined – 36 inches

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7

Markings and Endorsements

Endorse

“LETTER”

on address side for items that can be mistaken for another class Endorse “AIRMAIL/PAR AVION”

on the front and back or use

Label 19-A or 19-B

Matter for the blind = “FREE MATTER FOR THE BLIND” Privately printed postcards = “POSTCARD”

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8

Wrapping and Packaging

First Class Matter

Envelopes, sleeves, or wrappers

Transparent plastic Bulkier ItemsBoxesCartons

Tubes

Other Containers

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9

Priority Mail International

Parcel service

Personal written correspondence is not permitted inside a parcel by itself

Flat-rate envelope and flat-rate box options available

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10

Weight and Size Limits

Weight limit depends on country

Maximum girth for circular parcels

– 64 inches Size limits for rectangular parcels vary for

certain countries, but most common are:

Minimum length & width

– 5½ ins x 3½ ins Maximum length – 42 ins Maximum length & girth combined – 79 ins

Slide11

Endorse “AIRMAIL” or “PAR AVION” on front & back or use PS Label 19-A or 19-B

Place below and to the left of the

delivery address.

Sender’s must seal their own parcels

11Markings, Wrappings & Packaging

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12

Postcards and Postal Cards

Single cards sent without wrapper or envelope

Double cards mail at First-Class Mail International rate

Card color must not interfere with postmark or addressee

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13

International Mail Manual

(IMM)

Contains policies, regulations and procedures for accepting international mail

Details conditions for mail being sent to countries Cross references the Domestic Mail Manual

(DMM)

Consists of nine chapters

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14

Sections of the IMM

Summary of ChangesChapters 1 through 9

Index of Countries and LocalitiesCountry Price Groups & Weight LimitsIndividual Country Listings (ICL)

List of ExhibitsIndex

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ON LEARNING

Q:

What is international mail?A: Mail destined for delivery to an address in a foreign countryQ: What postal manual covers international mail?A: International Mail Manual (IMM)

Q: What postal manual is used to cross- reference the IMM?

A:

Domestic Mail Manual (DMM)

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Conditions for Mailing(IMM Chapter 2)

Defines categories of mailing, general description of each, mailable items, size and weight limits, and markings and endorsements

Categories of Mailing

230 Priority Mail International240 First Class Mail International250 Postcards and Postal Cards

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Determining If An Article Is Mailable

Determine proper category for mailing

Contents

Weight and size limits Customer requested special services

General regulations and specific

prohibitions, restrictions, and observations

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Preparation for Mailing

Mailability (130)

Prohibitions and Restrictions (134.4)Addressing (234.1) - Correct and completed in ink or typewritten

Customs Forms (234.3) - All articles containing dutiable merchandise Packaging (234.5) - Sender’s Responsibility

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Nonmailable Written, Printed, and Graphic Matter

Advertisements for abortionAdvertisement for motor vehicle master keys

Copyright violationsFictitious matterLottery matterMatter inciting violence

Solicitations in the guise of bills or statement of accounts

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Customs Declaration

Refer to ICL to determine which form is used for country

Three forms - PS Form 2976, Customs Declaration CN 22

- PS Form 2976-A, Customs Declaration and Dispatch Note CP 72 - PS Form 2976E, Customs Declaration Envelope CP 91 Lists and describes the entire contents of the article.

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21

Completing PS Form 2976

APDS

1

4

3

2

5

7

6

Slide22

Completing PS Form 2976-A

(Upper Portion)

White

John

72nd SIG BN UNIT 31121, Box 1032 5 0

APO

AE

09164Wright LaTonya168 Howe Street48915 LansingMI12

Slide23

Completing Customs Declaration

(Lower Portion)

Sony Radio-Made USA 1 80 00

Cassette Tapes 10 5

0 00Pair of Headphones 1 25 001

2

3

41512x5614 8

7

8 155 00

91013

11

John B. White 01 19 2018

14

APDS

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24

ON LEARNING

Q:

What chapter in the IMM discusses the conditions for mailing?A: Chapter 2Q: Name some nonmailable written, printed, and graphic matter.

A:

Advertisement

for abortion, motor vehicle master keys, copyright violations, fictitious matter, lottery matter, matter inciting violence, and solicitationsQ: Who is responsible for preparing and addressing items clearly and correctly?A: The sender

Slide25

PE X Situation 1 - 3

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Special Services

Special services are described in each country

320 – Insurance 330 – Registered

340 – Return ReceiptWhen a customer desires a special service, ensure to check ICL for availability.NOTE: Certified and Restricted Delivery is not available for International Mail.

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Insurance

Provided against loss, damage or rifling

Compensation varies Available only for Priority Mail and certain

countries Some countries provide up to $200 automatically fee based on insured value Coverage for parcel may not be more

than maximum allowed for a country

Reimbursement is only for value

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Mailing Receipt and Insurance Number

PS Form 2976-A and cash receipt are proof of

mailing and insurance Enter insured amount

RSS will convert U.S. dollar to Special Drawing Right (SDR) Write a bold capital “V” APDS PS Form 2976-A

V

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Registered Articles

Completed on PS Form 3806

May weigh up to 4-pounds

Registry fee is $ 13.95 for all countries Maximum indemnity is $42.56 Endorsements

Place Label 200 on address side bottom

left below return address

APDS intersecting seams APDS return receipt (half on-half off)

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30

Marking, Sealing and Postmarking

Clerk – APDS registered articles at acceptance

Clerk – If necessary, APDS at breaks or edges of gummy paper strips

PVI: $42.00

LT Betty J. Alden

15

th

ARMY BAND

UNIT 16848, BOX 202

APO AE 09212

Kim Chou

2133 Yongsan Avenue

Cholla-Namdo Seoul

REPUBLIC OF KOREA

LETTER

10 Jan 18

10 Jan 18

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Return Receipt

- Provides evidence of delivery

- Completed IAW countries

internal regulations- Clerk endorses address side of parcel - “A” or

“AVIS D RECEPTION”

- Customer enters addressee’s

address on return receipt

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Q: What should be done first when a patron requests an article to be mailed using a special service?

A: Ensure that the service is available to the country of address

Q: Which form is used as a customer receipt for registered mail?A:

PS Form 3806 Q: What does the SDR represent?A: Special Drawing Rights. Dollars to gold value

ON LEARNING

Slide33

PE X Situation 4 –6

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34

Individual Country Listings

Country conditions for mailing

P-R-OCovers all mailing information for the specific country & custom form requiredFree matter for the blind

Extra services

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35

Prohibitions and Restrictions

Prohibitions - lists articles strictly prohibited by the destination country.

Restrictions – lists items that may require additional mailing requirementsExample – Albania requires that hunting arms have an import permit and medicines for personal use are admitted with a medical certificate

Slide36

36

Observations and Size Limits

Observations – Additional requirements

for an individual country (See Albania)Observation 1 – First-Class shipments MAY NOT

contain dutiable articlesObservation 2 – Priority service extends to only certain cities Size Limits – Lists specifications for different classes of mail

Slide37

37

Q: What are the three area’s of the Individual Country Listings to check for

mailability?A: P-R-O

Q: What should a clerk do before accepting an item from a customer that needs to be mailed to an International address?

A: Check the country’s conditions in the ICL to ensure the item is mailableQ: What is dutiable merchandise?A: Merchandise that is subject to customs importation tax

ON LEARNING

Slide38

PE X Situation 7 - 12

Slide39

LESSON OUTCOME:

Students will process International mail IAW USPS and DOD directives/guidance in support of postal operations.

TERMINAL LEARNING OBJECTIVE:

ACTION:

Process International Mail

CONDITION:

In a classroom environment; given access to the following material below and awareness of the Operational Environment (OE) variables and actors. - RSS System - Standard USPS forms and labels - Several articles of mail addressed for delivery to international addresses - All Purpose Dating Stamp (APDS) - Student Handout

TLO – Process International Mail

TERMINAL LEARNING OBJECTIVE (CONT’D):

STANDARD: Accept and process international mail by using the correct forms and endorsements, assessing the correct amount of postage and fees, determining if mail is mailable, determining special services available, and verifying the customer is authorized to use the Military Post Office (MPO)

The Army Learning Areas (ALA)

are the baseline focal points Soldiers and Army Civilians must possess to prevail in the ambiguous environments that challenge the Army today. The four ALAs are: Army Profession and Leadership; Mission Command; Human Dimension; and Professional Competence. The Army Learning Area taxonomy provides a framework to assist in grouping the General Learning Outcomes. The four Army Learning Areas serve as the framework to catalogue the 14 General Learning Outcomes.

 

The General Learning Outcomes (GLOs)

are essential outcomes resulting from training, education, and experience along a career continuum of learning. There are three primary purposes for the Army General Learning Outcomes. First, they provide trainers and educators a lens into how effective they are in conveying their support material. Second, it assists in improving instructional design and/or training support packages. Finally it places responsibility on training and education proponents to be nested with

ALAs.

 

ALA: Professional Competence GLOs

 

GLO 14: Soldiers and Army Civilians are technically and tactically competent.

Slide40

40

QUESTIONS