2014 International Convention Toronto Canada Sunday July 6 2014 James A Cavallaro Past International Director 20102012 Ken Bird Past International Director 20082010 Gudrun Bjort ID: 183682
Download Presentation The PPT/PDF document "The Successful Zone Chairperson" is the property of its rightful owner. Permission is granted to download and print the materials on this web site for personal, non-commercial use only, and to display it on your personal computer provided you do not modify the materials and that you retain all copyright notices contained in the materials. By downloading content from our website, you accept the terms of this agreement.
Slide1
The Successful Zone Chairperson
2014 International Convention
Toronto, Canada
Sunday, July 6, 2014 Slide2
James A.
Cavallaro
Past International Director 2010-2012
Ken Bird
Past International Director
2008-2010
Gudrun
Bjort
YngvadottirPast International Director 2010-2012
Bud Wahl Past International Director 2003 - 2005
Presented by
The Successful Zone ChairpersonSlide3
Today’s Objectives
3
Understand the Role of the Zone chairperson
Understand the Duties of the Zone ChairpersonUnderstand
your role as an active member of the GMT/GLT
Learn of the
Tools Available for the Zone ChairpersonShare
Best Practices within small-group discussionsSlide4
and
the
district leadership4
The Zone/Region Chairperson is the LINK
between the clubs
in the zone
Image courtesy of David Castillo Dominici / FreeDigitalPhotos.net
The Role of the Zone/Region ChairpersonSlide5
CommunicatorCounselorMotivator
5The Role of the Zone Chairperson Slide6
6
Further the
Purposes of the AssociationChair the District Governor’s Advisory Committee meetings
Include DG Team, GMT and GLT Report after District
Governor’s Advisory meetings
The Duties of the Zone Chairperson Slide7
7
Visit
a regular meeting of each clubEnsure that every club operates under a duly adopted constitution and by-lawsRepresent each club
regarding problems Promote full club representation at all conventions
The Duties of the Zone Chairperson Slide8
8
Play an active
role in organizing new clubsSupport leadership development in the zone
Promote the Club Excellence Process Supervise progress of district, multiple district and Lions Clubs International projects
The Duties of the Zone Chairperson Slide9
9
Hold at least
three zone meetings during the year. Suggested agendas shown in the Zone Chairperson Manual Schedule
meetings soon after the cabinet meetings
Communicate at Zone MeetingsSlide10
10
Make the meeting interesting
full of information
not too longUse correct meeting procedure
Remember,
you are in charge!!
Some Tips for Great Zone MeetingsSlide11
Select someone to keep the minutes for you
Alter the venues for each meeting
Invite a speaker on a subject you wish to promote11
Some Tips for Great Zone MeetingsSlide12
Reporting to the Cabinet
Prepare
a report for the cabinet secretary. Include:
Membership of each
club, net increase or loss
Projects clubs are undertaking
Concerns you have regarding the clubs
Recommendations you wish to bring before the cabinetDistrict Governor’s Advisory Committee Meeting Report
is now a writable.pdf (DA-ZCM)
12Slide13
Visit
officially
once per year to support the club and share district information
Prepare before your visit and be knowledgeable about the club and its projects
Always take a membership ceremony induction with you and an invocation. You never know when you might need them!
Be prepared to answer questions about Lionism in general, fees and dues,
etc.
Be Well Prepared for Visits
13Slide14
Work with the district governor to ensure the clubs in the zone:
Meet
on a regular basisAbide
by constitutional provisions
Demonstrate sound financial practices
Conduct
service projects in the community
Maintain effective internal communications and a community public relations program Implement membership recruitment, orientation and retention
programEncourage the development of new Lions leaders14
Counsel the Club to Strive for ExcellenceSlide15
Listen
to both
sidesBe sure of your facts
If in doubt, seek a separate opinion
Club dispute resolution procedure in the Standard Club Constitution (Article X)
For more information see the Lions Learning Center
on the LCI website 15
Counselor – Advisor – When Clubs Have ConflictSlide16
16
Partnering with the District
GMTOrganize a new club
Conduct new member orientationPromote Club Excellence Process
Implement a member recruitment planSlide17
17
Partnering with the District
GLT
Nurture current and future leadersPromote use of leadership development resources and programs
Leadership development is as critical and new club developmentSlide18
18
Zone and Region Chairperson CenterSlide19
Earn the Quarterly Presidential Award
19Slide20
Group DiscussionSlide21
Discussion Topic #1
A club has a potential problem regarding the election of officers for the following year. A number of members on the board do not want the second vice president to be first vice president the following year.
How can a zone chairperson assist the club in ensuring a fair and credible process and election and maintain harmony within the club?
21Slide22
Discussion Topic #2
22
The president of a club is very controlling. He/she does not welcome new ideas from members. Some members have transferred to another club because of the president’s actions and attitude. Members requested a meeting with the president to discuss their concerns about the recent club officer election, but he/she did not respond. The members contacted you as zone chairperson for guidance on its election and maintaining the club.
What advice and guidance can you give the club?Slide23
Discussion Topic #3
23
It has been a practice in the zone for clubs to procrastinate regarding membership and activity reporting and payment of dues. These clubs are consistently showing as non-reporting or delinquent in payment of their account balance.
How can you monitor the clubs’ monthly reporting and payment of dues to ensure that they are completed in a timely manner and each club maintains its active status? What can you do as zone chairperson to ensure the clubs in your zon
e earn the Club Excellence Award?Slide24
Discussion Topic #4
24
A two-year old Lions club has a club roster that shows 50 members, but only 15 are active dues- paying members. The others are non-active and have not paid dues. It is July and the club treasurer has just received the club’s per-capita billing. The club is now scheduled for financial suspension because it could not pay the dues for all of the members on the roster for the past year.
What advice and guidance can you give to the club officers that could help correct its financial situation?Slide25
Discussion Topic #5
25
A group of younger members of a club has been working to sponsor a new club with young members, transfer themselves as charter members. The leading lion of the group is energetic and has lots of new ideas, and you personally would want to support their efforts. However, some members of the club started to oppose the formation of the new club, and one of the reasons is that the new club’s dues are significantly lower than traditional club dues in the zone.
The new club seems to be attracting many younger members, and the prospective charter members have reached over 30 people, but the hostile atmosphere within the existing club is getting intense and it turned out impossible for the club to be a sponsor club. The club president and the leader of younger lions separately asked for your help. What action will you take?Slide26
Zone Chairperson Online Training
Zone Chairperson Training Workshop
(Contact your GLT District Coordinator for more information)Zone Chairperson Manual
Club Officers Manual
Standard Club Constitution and By-Laws (LA-2)
Board Policy Manual Chapter V - Clubs
26
Great Resources and References for YouSlide27
Additional
Tools to Support Your Clubs
www.lionsclubs.org
PU-101Club Excellence Award (DA-1)
Club Election Guidelines
Induction Ceremony
E-Clubhouse Application
Club Health Assessment ReportMembership Reports are on MyLCI
Logon PageService Activity Reports for your clubs on MyLCI27Slide28
28
One Great Adventure - for Zone Chairpersons
Zone Chair Webinars start THIS WEEK!
Wednesday, 7/9/14, 12:00pm CDT
Friday, 7/11/14, 7:00pm CDT
Wednesday, 7/18/14, 7:00pm CDTSlide29
29
Make it a Great Year and
Celebrate Your Success!