Delivery Orders with Options (DOWOs), PowerPoint Presentation, PPT - DocSlides

Delivery Orders with Options (DOWOs), PowerPoint Presentation, PPT - DocSlides

2018-11-08 4K 4 0 0

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Government-wide Strategic Sourcing Catalog (GSS) . and Agency Specific Catalogs . September 2016. Agencies . approved by OMB for IT Product/Service GWACs. GSA, NIH, & NASA. Based . on Clinger-Cohen . ID: 723326

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Presentations text content in Delivery Orders with Options (DOWOs),

Slide1

Delivery Orders with Options (DOWOs),

Government-wide Strategic Sourcing Catalog (GSS)

and Agency Specific Catalogs

September 2016

Slide2

Agencies

approved by OMB for IT Product/Service GWACsGSA, NIH, & NASABased on Clinger-Cohen ActPre-award activities/verifications already performed at basic contract levele.g. business size and financial responsibility determinations, etc.Open to All Federal Agencies and their Authorized Support ContractorsAll Federal Agencies have utilized SEWP

Government Wide Acquisition Support

Government-Wide Acquisition Contracts (GWACs)

2

Slide3

145

Prime Contract Holders including 119 Small Businesses30 SDVOSB (Service-Disabled Veteran-Owned Small Businesses)18 HUBZone (Historically Underutilized Business Zones)11 EDWOSB (Economically-Disadvantaged Woman-Owned Small Businesses)SEWP by the Numbers

SEWP V

Current

Figures… see “SEWP Snapshot”

Thousands

of

Providers

including Cisco, Apple,

Dell, HP, IBM, NetApp, EMC, APC, VMware, Microsoft, Oracle, etc.Millions of Unique Products & Product Based ServicesSEWP V began on May 1st, 201510 year contracts (5 year base contract with 5 year option)

3

Slide4

About SEWP Products And Pricing

SEWP PricesProduct pricing is fair and reasonable at the contract levelLabor Price reasonableness determined by initiatorContractually required to be equal to or lower than their GSA pricesPricing can be negotiatedPurchases can be consolidated to maximize price discountsInternal competition results in line item discountsFee included in product priceSEWP Products

GSS/Agency Catalogs

Items added to contract based on customer requestsRequests to add products are approved or denied within one business dayQuotes are verified against contract catalog for pricing and availability

4

Slide5

What can be procured through SEWP?

Contract Vehicle for Purchase of ICT (Information and Communication Technology), Audio/Visual Product Solutions, and Related ServicesInformation Technology & NetworkingComputer Hardware, TabletsNetwork Appliances: Routers, Modems, VOIP

Storage

SecuritySoftware & Cloud

Software

Virtualization and Cloud Computing

XaaS (

e.g. SaaS=Storage as a Service)

Mobility & Communications

Telecommunication Devices and Monthly ServiceSupporting TechnologyScanners, Printers, Copiers, Shredders Associated Supplies and AccessoriesSensorsHealth IT

AV/Conferencing

A/V Equipment and Accessories

TVs, Display Monitors, Projectors and Screens

Services

Maintenance / Warranty

Site Planning / Installation / CablingProduct Based TrainingProduct Based Engineering Services

5

Slide6

Product Solution Availability

6

Slide7

Quote Verification

Verification File7Verifies items on contract and properly pricedShows discount off contract priceSupply Chain – Level of Provider AuthorizationTrade Agreements Act (TAA)EPEAT/Energy Star compliance

Verification File

Slide8

Supply

Chain Risk Management8

Slide9

Agency Strategic Initiatives

9

Slide10

Reporting Available on SEWP

10

Slide11

Agency Report Example

By request!11

Slide12

Strategic and Recurring Orders

12

Slide13

When To Create A

Delivery Order with Options (DOWO)13

Slide14

Delivery Order with Options

[DOWO]14

Slide15

Delivery Order with Options [cont

.]15

Slide16

Strategic Sourcing – Federal Initiatives

16

Slide17

Key Points for SEWP GSS Catalog

On ramp of Contract Holders in a periodic fashion – at least once every 9 months at the time of Technology Refreshment or sooner as companies indicate they want to participateCompetition at the delivery order level under the micro-purchase threshold of $3,500 not requiredAll SEWP Contract Holders are eligible to participate provided the minimum specifications and configurations and terms and conditions are metComparison of specifications and configurations provided on catalog for ease of evaluationCatalog RFQ option available for large or complex requirements; different options or additional products are required; or for any other reason the CO determines an RFQ is required17

Slide18

Agency Filtered GSS Catalog

If an Agency requirement is for a more targeted subset of the GSS specification; e.g. a specific Graphics card requirement, or only plans on purchasing from a subset of the 6 GSS categories; a GSS based agency catalog can be created provided:All base systems are in the Government GSS catalogThe specific requirements have been documentedAll contract holders are provided fair opportunity to be included in the agency GSS catalog, if they meet the agency-specific additional requirementsAn on-ramp procedure, similar to the GSS on-ramp, is providedThe catalog RFQ process is similar to the overall GSS process18

Slide19

Government-wide

Strategic Sourcing (GSS) Catalog19

Slide20

When To Create An

Agency Specific Catalog20

Slide21

Agency Specific Catalogs

Establish unique Agency Specific Contract Line Items Numbers (CLINs) and pricing for products and services based off of the NASA SEWP Catalog/Database of RecordProvides the ability to procure XYZ products / services (e.g., new software licenses perpetual, maintenance, renewal maintenance for existing licenses, etc….) from specific SEWP V Contract Holder(s) Terms and conditions in the basic SEWP V contracts are included in each delivery orderAny Issuing Agency Catalog level terms and conditions apply to each purchase order21

Slide22

Agency Specific Catalogs [cont.]

An Agency Specific Catalog will be available for customers to view their Agency Specific CLINsThe catalog will be displayed with pricing, technical specifications, terms and conditions, etc.Customers can utilize their Government Purchase Card (GPC) to order directly; download information to create a delivery order or submit a catalog-based RFQRFQ is recommended for complex, large volume, and/or high priced ordersNASA SEWP Technology Refreshment (TR) process cited in the basic contracts shall be followedPrices shall be in effect during the duration of the period of performance but may be discounted and negotiated on a per order basis22

Slide23

Agency Catalog

Example23

Slide24

Identify Agency Requirements

within the SEWP V Framework

Agency Specific Catalog

Leverage

Strategic

Sourcing Principles

Provides a simple and flexible process to increase efficiency and transparency

Slide25

Establishing Agency Specific Catalog

Step 4: SEWP PMO Notification

SEWP PMO notifies the Issuing Agency once the catalog has been established and is ready for ordering

Step 3: Award Notification

Upon award notification, the SEWP

Program

Management Office (PMO)

and awardee(s)

are notified. Contractor

coordinates withSEWP PMO to establish the unique ordering CLIN(s) and Agency Specific Catalog. This includes verification of items and price

Step 2:

Evaluation

Once quotes are received,

they

are

reviewed and a contractor(s) is selected for awardStep 1: Post an RFQ to NASA SEWP

Posting Includes bill of material (BOM), instruction to bidders (IB),

Terms

and Conditions, and

for software, any Rider to the

Manufacturer’s EULA

Step 1a:

The

solicitation

informs the contractor that once selected for

award,

unique CLINs will be established and an Agency Specific Catalog will be created

Step 1b:

The

BOM and/or schedule

contains the items that the contractor must bid

Step1c:

The

Issuing Agency’s T&Cs and Rider, inform

the contractor of the special requirements concerning the EULA will be applicable for all unique CLINs

Slide26

Benefits of the Agency Specific Catalog

01

Reduce procurement lead time by leveraging Agency Specific Catalog approach

Quickly assess the viability of set-a-side procurements with meeting Agency socioeconomic goals

Efficient Purchase Card ordering options

(for orders under the micro purchase

threshold)

Reduce total number of Agency procurement transactions

Reduce contract administration burden for

Contracting Officers

Ability to quickly modify catalog(s) to incorporate new product

02

Real time insight into

Agency

purchases, including Purchase Card buys

03

04

06

08

05

07

Reduce administrative fee by half (vs. GSA)

09

Support procurement efficiency


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