LAP EndofYear Reporting Agenda Data Reporting Requirements amp Submission Process Student Information Systems SIS Reporting CEDARS Submissions Reporting Data in the LAP application Resources amp Contacts ID: 760388
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Slide1
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
LAP End-of-Year Reporting
Slide2Agenda
Data Reporting Requirements & Submission ProcessStudent Information Systems (SIS) ReportingCEDARS SubmissionsReporting Data in the LAP applicationResources & Contacts
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
Slide3Data Reporting Requirements & Submission Process
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
Slide4LAP Data Reporting Requirements
Slide5OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
Reporting
Process
Slide6Student Information System (SIS) Reporting
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
Slide7OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
Reporting Process
– SIS
Slide8LAP Data Reporting Requirements
Slide9CEDARS is a data system managed by OSPI to collect, store, and report data related to students, courses, and teachers in order to meet state and federal reporting requirements.
http://www.k12.wa.us/CEDARS/Manuals.aspx
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
CEDARS
C
omprehensive
E
ducation
D
ata
a
nd
R
esearch
S
ystem
Slide10Location File (A)District Student File (B)School Student File (C)Course Catalog File (D)Student Schedule File (E)Staff File (F)Staff Schedule File (G)Student Grade History File (H)Student Programs File (I)Student Limited English Proficiency File (J)Student Special Education Programs File (K)Ethnicity File (L)Race File (M)Student Absence File (N)Student Discipline File (P)Student Growth File (Q)
This file contains the record(s) for each served student’s enrollment occurrences in the district during the current school year
.
This file consists of a record(s)
for
student enrollment data associated with each entry and exit for every school that served the student within the current school
year.
This file contains information for students participating in/receiving services from specific programs.
This file captures information regarding the amount of academic growth gained by students participating in the LAP.
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
CEDARS Submission
Slide11I01. School YearI02. Serving County District CodeI03. District Student IDI04. SSIDI05. Location IDI06. Attribute or Program CodeI07. Start DateI08. Exit DateI09. Exit Reason Code
Location &
Matching Elements
Program
Program Enrollment Information
Program Code & Start Date will also be reported in File (Q) if the student is reported in:
37 – LAP English Language Arts
6 – LAP Math
7 – LAP Academic Readiness38 – LAP Behavior
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
Student Attributes & Programs
File (I
)
Slide1212
Identification Assessment
Validation:
Assessment type must match program type (e.g., STAR Math = LAP Math; STAR Math LAP ELA)
Slide13Amount of Academic
Growth
13
Trigger
Variable: Academic Growth is a conditional field when submitting File Q. If a value is provided for Element Q09, data is required for all remaining elements.
Slide1414
Progress Monitoring Assessment
Validation:
Assessment type must match program type (e.g., STAR Math = LAP Math; STAR Math LAP ELA)
Slide15Date of End Score
15
Validation:
Must be after Q12 (Date of Beginning Score)
Slide16Extended Learning Time Intervention
16
Validation:
At least one intervention must be identified between Q15 & Q16 for a student to be served in LAP.
Slide1717
Tutoring Intervention
Validation:
At least one intervention must be identified between Q15 & Q16 for a student to be served in LAP.
Slide18Student Met Learning Goal(read as: Student at Grade Level Standard)
18
Slide19File Q Reporting Validations
19
Q11 – Beginning Score
Q12 – Beginning Score Date
Q13 – End Score
Q14 – End Score DateQ17 – Student Met Learning Goal
Slide20CEDARS Submissions
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
Slide21OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
Reporting Process -
CEDARS
Slide22Gaining Access to CEDARS
Contact your District Data Security Manager (DDSM) for access.Full descriptions of each role and the access it gives a user can be found in the EDS User Role Matrix found here: http://k12.wa.us/EDS/pubdocs/EDSUserRoleMatrix.pdfUser Roles that give access to the application:CEDARS District AdministratorCEDARS District UserCEDARS Report ViewerCEDARS School Administrator
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
Slide23Students tab
Slide24Students Tab
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
Slide25Attributes and Programs
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
Slide26Reporting Data in the LAP application
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
Slide27LAP Data Reporting Requirements
Slide28OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
Reporting Process – LAP Application
Slide29Accessing the LAP Application in EDS
Log on to EDS (Education Data System).
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
Slide30Accessing the LAP Application in EDS
Select ‘Learning Assistance Program’ If the application is not appearing on your application list, you will need to contact your District Security Manager. When you contact your District Security Manager, you will ask for the ‘LAP User Role’.
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
Slide31Home Tab
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
Slide32Home Tab
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
Slide33Students Tab
33
Slide34Student List Tab
Slide35LAP Student List
35
Slide36Troubleshooting
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
Slide37Submission Dashboard
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
Slide38CEDARS File Error Hierarchy
38
5/1/2018
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
Slide39Submission Exceptions
5/1/2018
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
39
Slide40Submission Exceptions
5/1/2018
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
40
Slide41Submission Exceptions
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
Slide42Submission Exceptions
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
Slide43Academic Growth & Progress Monitoring Tab
Slide44OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
Academic Growth & Progress Monitoring Tab
Slide45Academic Growth & Progress Monitoring Tab
Slide46Graduation Assistance
Slide47Professional
Learning
Slide48OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
Professional Learning
Slide49Family Engagement
Slide50Readiness to Learn
Slide51OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
Readiness to Learn
Slide52OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
LAP Base Allocation Expenditures
Slide53OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
Title I, Part A
Slide54LAP Base Allocation Expenditures
Slide55Finishing the Report
Slide56LAP Reporting Resources
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
Slide57OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
Resources - Enrollment
Slide58OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
Resources – Allowable Services
Slide59Resources – Allowable Services
Slide60Lisa Ireland, Data Analyst(360) 725-6358lisa.ireland@k12.wa.usCustomer Support(360) 725-6371/1-800-725-4311customersupport@k12.wa.us LAP Office(360) 725-6101LAP@k12.wa.us
Questions?
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION