Goal Setting, Data Access, - PowerPoint Presentation

Slide1

Goal Setting, Data Access, Professional Development, and Technical AssistanceUpdate on Institutional Effectiveness

Randy Beach, At Large Representative, ASCCC

Julie Bruno, Vice President, ASCCC

Barry

Gribbons

, Deputy

Chancellor,

College of the Canyons

Theresa

Tena

, Vice Chancellor,

Institutional Effectiveness Slide2

OverviewIEPI OverviewLessons Learned from Year OneUpdatesIndicatorsTechnical Assistance – Partnership Resource TeamsProfessional

Development

Policy and Practice

What’s Next?

Questions and CommentsSlide3

What is IEPI?Institutional Effectiveness Partnership InitiativeLeadershipExecutive CommitteeAdvisory CommitteeComponentsIndicators

Technical Assistance

Professional Development

Policy and PracticeSlide4

Lessons LearnedHow did it go?What worked?

What didn’t?

What could be better?Slide5

Lessons LearnedGreat Depth of Expertise from within the SystemStrong willingness to help and receive helpPositive Partnership Resource Team training and experiencesChallenges resulting from CEO Turnover

Adjust logistics, especially college preparation for a teamSlide6

Lessons LearnedIncrease PRT pool, especially with CBO and MIS/ITEmerging workshop structureHosted at colleges when possible Encourage teamsPresent promising practicesFocus on developing plans

Great Response to Seed Grants, though slower requests than expectedSlide7

Context for Indicator Framework Statutorily requiredBoard of Governors adopted Year-One framework March 16, 2015All 112 colleges adopted goals framework and set goals by June 30, 2015Indicator Portal was created: https://misweb.cccco.edu/ie/DistrictSelect.aspxSlide8

Indicators: Year 1

Student Achievement

Completion

Prepared

Unprepared

Overall

Remedial Rate

Math

English

ESL

CTE Completion Rate

*Course Completion Rate

Degrees

Certificates

Transfers

Accreditation Status

*Accreditation Status

Fiscal Viability

Salary and Benefits

FTES

Annual Operating Excess/Deficiency

*Fund Balance

Cash Balance

State and Federal Programmatic Compliance

*Overall Audit OpinionSlide9

Context for Indicator Framework Indicators useful in informing PRT visitsColleges/Districts gauge their progress for internal planning purposesSlide10

Indicators: Year 2Course Completion Rate: Change to Fall from AnnualCollege Choice: Unprepared / Basic SkillsCollege Choice (Additional Optional)Audit Separate into ThreeSlide11

Indicators: Year 2

Student Outcomes

Completion

Prepared

Unprepared

Overall

Remedial Rate

Math

English

ESL

CTE Completion Rate

Course Completion Rate

College Choice Unprepared/Basic

Skills

Degrees

CertificatesTransfers

Accreditation Status

Accreditation Status

Fiscal Viability

Salary and Benefits

FTES

Annual Operating Excess/Deficiency

Fund Balance

Cash BalanceState and Federal Programmatic ComplianceAudit Opinion FinancialStateFederal

Any Category:

Optional: College Choice Slide12

Indicators: Year 3AccessParticipation Rate: Traditional plus GISPercent of Students Who Apply RegisteringEmployment and Wage DataCTE Outcomes Survey

EDD Data

Dozens of Additional Indicators to Help with Internal Planning

Limit the Number of Required Targets

Disaggregations

Pilot

VisualizationsSlide13

Technical AssistancePartnership Resource Teams (PRTs)Made up of peers (faculty, administrators, classified professionals)Utilize the “Appreciative Inquiry” Approach

Strive to be positive

, constructive, and solution-

oriented

P

rovide

assistance without judgment or predetermined courses of action

Provide an opportunity

to brainstorm ideas and share challenges with peers

.

Underlying governance and resource issues surface and become

evident

Are a professional development opportunity for volunteers statewideSlide14

Technical AssistanceVisit 1: Gathering Information and Establishing ScopeVisit guided by the letter of interest Visit 2

: Helping the College Develop Its Innovation and Effectiveness

Plan

Based on interviews and review of materials provided (AI) relevant to the letter of interest;

Visit 3

and Any Subsequent Visits: Following

Up

Manner of follow-up based on the needs of the college

Wrap-Up and EvaluationSlide15

Technical Assistance31 institutions selected to receive technical assistance by Partnership Resource TeamsSpring 2015 cohort includes 8 institutions Fall 2015 cohort includes 15 colleges, 1 center, and 1 district

Spring 2016 cohort includes 6 institutions

Seven of the ten colleges currently with accreditation sanction being served by

PRTsSlide16

Technical AssistanceA pool of more than 230 subject matter experts from within CCC system to populate PRTs. Application link:IEPI PRT Resource Pool Faculty Survey

PRT

Training occurs twice each year, through a webinar and two face-to-face workshopsSlide17

Technical AssistanceRequests for helpIntegrated planning at all levels, with resource allocationSLO and SAO assessment, reporting, improvement, and integration with institutional planning

Using student success and achievement data for improving decision-making and institutional effectiveness

Enrollment

managementSlide18

Technical AssistanceRequests for helpDelineation of function between college and districtTechnology tools for monitoring and management of institutional effectiveness processesImprovement of governance, decision-making, and communicationFiscal management and strategiesSlide19

Partnership Resource TeamFaculty observations Lessons Learned“AHA!” momentsInstitution visits – what was the most helpful observation to your institution?Suggestions going forward?Slide20

Professional Development GoalsDisseminate effective practices to deliver outstanding educational programs and results to students Identify pitfalls to avoidProvide regional workshopsProvide access to an Professional Learning Network supplemented by regional workshops and webinarsSlide21

Professional DevelopmentThrough September 2015, total of more than 1,000 participants at IEPI-sponsored workshopsSix “What is IEPI/Framework of Indicators” workshops Six Student Support (Re)defined workshopsTwo Enrollment Management workshops

Coming Attractions

Additional Student Support (Re)defined Workshops

Integrated Planning

Diversity in Hiring

Inmate Education

California Conservation Corps

Audit and Fiscal

IssuesSlide22

Professional DevelopmentOnline ClearinghouseCoordinated by Success Center for California Community Colleges with TTIP South Pulls together hundreds of resources by topic (e.g., integrated planning, SLO assessment, board governance, etc.), highlighting exemplary practicesWill include system-wide calendar and other features Anticipated release, November 2015Slide23

Policy and PracticeInitiation of a communication plan and collection of successful college practices to share with other California Community CollegesProposal to conduct research to see what we can learn from reviewing IE practices and standards used in other states Proposal to develop a list (or rubric) of best practices in areas identified in Letters of Interest.Proposal to form a community of practice for ALOs or College Accreditation Liaison Officers and ChairsSlide24

What Makes This Work?Constituent Group EngagementQuality Workshops and Technical AssistanceSeed GrantsVoluntary, Not RequiredCollaboration Across Institutions and GroupsCommitment to AdvancementSlide25

What’s Next?Slide26

Next StepsGiven 2015-16 budget augmentation ($2.5 M to $17.5 M) and Chancellor’s Office additional 6 new staff: Expand number of colleges, districts, and centers servedAdopt Year-Two IEPI goals framework by Board of Governors at November 2015 meeting Slide27

Next StepsRoll out of IEPI Strategic Communications— ensure colleges/districts and external audiences understand value and benefits of IEPIEstablish a voluntary Community of Practice focused on colleges/districts visited by Partnership Resource Teams. IEPI set a goal to have the first multi-day cohort in Spring 2016 Slide28

Next Steps$12 M to identify and disseminate effective practices—Board of Governors to award RFP at November 2015 meetingDevelop content/materialsDedicate staff to develop content and coordinate activity

Deploy resources to disseminate content—in person, online, regional

Support the Professional Learning Network

Evaluate the activitySlide29

Questions and Comments?Slide30

ResourcesASCCCChancellor’s Office Institutional Effectiveness Division

IEPI Report

IEPI – College of the Canyons

Indicators Portal

Student Success Center

Professional Learning Network

Emails

Randy Beach –

rbeach@swccd.edu

Julie Bruno –

jbruno@sierracollege.edu

Barry

Gribbons

–

Barry.Gribbons@canyons.eduTheresa Tena – ttena@CCCCO.edu