Mobility Tool Technical guidelines 2017 Authentication Completion and Submission 1 Antonia Gogaki IT Officer Content 2 Completion Final Report Mobility Tool Submission Final Report ID: 597686
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Slide1
How to complete and submit a Final Report throughMobility Tool+
Technical guidelines 2017Authentication, Completion andSubmission
1
Antonia Gogaki
IT OfficerSlide2
Content2
Completion Final Report Mobility Tool+Submission Final Report Mobility Tool+
User Authentication
EU Login
account
EU Login pageSlide3
What is Mobility Tool+Mobility Tool+ (MT+) is an online System
that allows Erasmus+ Beneficiary Organisations to:access and manage their project's information such as activities and budgetsubmit final reports to their National AgenciesNational Agencies also use Mobility Tool+ to monitor and validate the projects information entered 3Slide4
MT+ for KA1MT+ provides all needed functionality to manage a KA1 project:
Encode activity types of participants, known as mobilitiesMobilities represent the sending of a particular individual from an origin country to a destination countryDepending on the activity type concerned each participant in an Erasmus+ mobility is entitled to receive funds for travel, individual support, special needs, exceptional costs, etc. Mobility tool allows Beneficiary Organisations to manage all this information in a coherent and meaningful manner.4Slide5
MT+ for KA2MT+ provides all needed functionality to manage a KA2 project allocation of funds for :
project management and implementationtransnational project meetingsintellectual outputs multiplier eventslearning, teaching and training activitiesexceptional costsspecial needs support5Slide6
How to get accessThose persons who are indicated as the project contact persons of the beneficiary or coordinating organisation
will automatically be granted to access MT+ by their emailIf the contact person changed during the selection process, then the new email address is granted for accessThis is the email address entered in the application form6Slide7
How to get accessContact persons will be able to create
new contacts who will have access to view or edit the project details in MT+7Slide8
How to get accessThe email address associated with this
primary contact person will receive the notification from the system once the project is created in the MT+The email notification provides instructions on how to log in to the MT+ using EU Login (ex ECAS)If you do not have an EU Login account follow the instructions after this slide in order to create an EU Login first8Slide9
EU Login ACCOUNT
9User AuthenticationEU Login accountEU Login pageCompletion Final ReportMobility Tool+Submission Final Report
Mobility Tool+Slide10
Visit page:https://webgate.ec.europa.eu/cas/eim/external/register.cgiFollow the instructions as per next slides
10How to create anEU Login accountSlide11
11
Fill in the fieldsSlide12
12
Confirmation messageSlide13
13An e-mail is sent to youClick
the link in your e-mail for creating your passwordYou have a maximum of 24h from the time you receive this email to create your password, but you are encouraged to do so immediately, if possible. After this time, you can make another request by following the same link: you will then need to re-enter your user name and confirm your request.Slide14
14Slide15
15
www.erasmusplus.cy/ToolsIn this section of our website, you may find links for:EU Login accountMT+And step by step instructions on how to:Add mobilities (KA1)Submit Final Report (KA1 and KA2)ErasmusPlus CY websiteSlide16
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Mobility ToolMenu and NavigationThe Project List window is displayed.The system allows you to choose amongst a list of different languages and change the language of the interface.At the top middle of the screen, details of who is connected to the tool are identified.A sub-window, which provides a definition of the Mobility tool, is displayed.The project references are sorted depending on the programme and listed by the Grant Agreement No.For KA2 projects, the type of access
you have for the project will be indicated next to the project reference.Slide17
17Menu differenceKA1 and KA2
The Tabs for KA1 are displayed in a structure that organizes the mobilities management inside the Mobilities tab.The Tabs for KA2 are displayed in a structure that splits the different funded activities and between various tabs.Slide18
18Available features
KA1KA2viewedit
delete
select all records
add (mobility/contact/organisation)
delete
export to .pdf
export to excel
insert/remove column
remove filters
print
edit
createSlide19
19How to manage Contacts
Allow access to project?Several Access to Project options (check boxes) may be available. Check the box accordingly to allow the contact person to have edit/view access or no access to the project detailsSlide20
20How to manage Contacts
Who has and which access to project details:KA1 projects: only possible to grant edit access to contacts of the Beneficiary organisations. KA2 projects (excluding those indicated as schools only): a contact from a participating organisation may be provided access to view the project but will not have access to edit the project details.KA2 schools only - KA201 (2014), KA219 (2015,2016):the partner organisation’s contact persons can be given access to:view or edit access to their projectsview access to the
coordinators project
t
he
coordinating
organisation's
contact persons can be given access to:
view access to
ALL
partner
organisationsSlide21
FINAL REPORT
COMPLETION21User Authentication ECAS accountECASCompletion Final ReportMobility Tool+Submission
Final Report
Mobility Tool+Slide22
22How to complete Final ReportSlide23
23How to complete Final ReportSlide24
24How to complete Final Report
The Release Draft button allows other beneficiary contact users to edit the draft report.Slide25
25Budget section
The Budget section contains an overview of the budget summary from the budget tab. The values can be adjusted from the budget mobilities (KA1) or from the budget items (KA2)Slide26
26Budget KA2
Approved Budget (by National Agency) column:provides an overview of the approved budget by the NACurrent Budget column: reflects the total for each activity and budget item as entered by the beneficiary under each tab Slide27
27Budget KA2
where transfer is allowed from or to a budget item, the maximum and minimum percentage allowed is displayedSlide28
28Annexes
Maximum number of attachments: 10 Maximum size for the attachments: 10 MB The Declaration of Honour should be:- downloaded, completed and added during the uploading of annexesSlide29
29Needed annexes for each sector
erasmusplus.cy > Διαχείριση Εγκεκριμένων Σχεδίων > Σχετικός Τομέας > Τελικές ΕκθέσειςSlide30
30Before submitting Final Report
Before submitting your report to the National Agency, please check that:All necessary information on your project has been encoded in Mobility Tool+The report form has been completed using one of the official languages of the Erasmus+ Programme CountriesYou have annexed all the relevant documents:The Declaration of Honour signed by the legal representative of the beneficiary organisationThe necessary supporting documents as requested in the grant agreementAlso make sure you have saved or printed the copy of the completed form for yourself and you have uploaded the relevant results on the Erasmus+ Project Results PlatformSlide31
FINAL REPORT
SUBMISSION31User Authentication ECAS accountECASCompletion Final ReportMobility Tool+Submission
Final Report
Mobility Tool+Slide32
32Final Report Submission
Once all sections are completed, the Beneficiary will click on Start Submission Process.Slide33
33Final Report Submission
A Checklist appears. Please ensure that all tasks have been performed. Then change them from Not Done to Done.Slide34
34Final Report Submission
Click on Next StepSlide35
35Final Report SubmissionSlide36
36Final Report Submission
Beneficiary reads that the project will be locked once the Submit Beneficiary Report button is clicked. Slide37
37Final Report Submission
A message is displayed to say that the submission is in progress. It may take up to 15 mins before the submission is completed.Slide38
Questions?38