1 EU Survey Mobility Tool EPlusLink Beneficiary User Sign Grant Agreement Participant Manage Project Generation Participant Report Request Submit NA User Send Beneficiary Report Submit validated Data ID: 550047
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Slide1
Mobility Tool+
1Slide2
EU Survey
Mobility Tool
EPlusLink
Beneficiary User
Sign Grant Agreement
Participant
Manage Project
Generation Participant
Report Request
Submit
NA User
Send Beneficiary Report
Submit validated Data
Fill in report
OEET
Expert
Evaluate Report
Beneficiary Report Approval
Beneficiary Report Received
NA ValidationSlide3
Project Content:
Mobilities
Organisations
Budgets
Beneficiary
+ Partners
Mobility budget
Exceptional costs
Total Grant
€
Reports
Youth Workers
Activity: A5
Voluntary
Services
Activity: A19
Youth Exchange
Activity: A1Slide4
Mobilities
Mobility Tool
Activity: A5
Mobilities
4
Application Form
Activity Type
Activity: A5
Activity: A5
Activity: A5
Youth Exchange
Youth Exchange
Youth ExchangeSlide5
1. Create MT+ Project
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1 Create MT+ Project
Project Data
Project info
Organisations info
Activities and corresponding flowsBudget approved
National Agency
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EPlusLink
Mobility Tool
After Signed Grant AgreementSlide7
Mobility Tool
1 Create MT+ Project
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After the project is created the beneficiary can
Login to MT+ with his/her ECAS account
Find the newly created project
Navigate through the tabs of the project to check the project information
Check…
Project info
Organisations infoActivities and corresponding flows
Budget approvedSlide8
Logging in
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Log in via ECASSlide9
Home
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In the Home screen, find your project in the list
Search = Ctrl-FSlide10
Project Details
Screen with basic info coming from EPlusLinkSlide11
Some icons
Select all (in list)
Add new (partner / mobility / etc…)
Delete (after selecting)Export to .pdfExport to excel / .csvAdd / remove columnsReset filtersPrinter Icon
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Adding a mobility
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Adding a mobility
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The budget of all the mobilities will be added up in the Budget tabSlide15
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2.2. Manage Budget
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Budget
Project
Approved
Current
_
Current
_
Approved%
Exceptional costs for bank guarantee
Linguistic Support
Activity Type: Youth-EXCH-P
Travel
Activity A1
Activity A2
Individual support
Special needs support
Exceptional costs
Organisational
supportActivity Type: Youth-VOL-PSlide19
3. Participant Report
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3 Participant Report
Send data
Fill in + Submit
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Mobility Tool
Participant
End date of mobilitySlide21
Participant Report
21
Participant report
Filled in by the participantsReport filled in online using EU SurveyEmail sent automatically at the end of the
mobilityResults viewable in Mobility Tool (.csv and .pdf)Slide22
Participant Report
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At the end date of a mobility, the Participant report is requested
A mail is sent to the participant The report status is visible in MTSlide23
Participant Report
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The participant receives the mail containing a link to EU SurveySlide24
Participant Report
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The participant report opens. If necessary, the language can be changedSlide25
Participant Report
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The participant fills in the report and savesSlide26
Participant Report
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The
participant uploads the following documents:Scanned original participants list with their signaturesFinal activity timetableDeclaration of honor (available within Mobility Tool+)
Exceptional / Special needs costs’ receipts or invoicesFor EVS: Proof of reception of the monthly individual support by the EVS volunteersAny tangible outputsYou can upload up to 5MB of documents. Anything that cannot be uploaded you should provide it to the NA via post or in personSlide27
Participant Report
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The participant submits the form (or save draft)Slide28
4. Monitoring
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Participant Report
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When the participant report is submitted, the report status in the
Mobilities overview is SubmittedThe beneficiary can export the participant reports by clicking on Export Participant ReportSlide30
Participant Report
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Save the zip fileSlide31
Participant Report
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T
he zip file contains the participant report data for the entire projectSlide32
Participant Report
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All the information, questions and answers are viewable in columnsSlide33
Participant Report
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The beneficiary user can sort and customise the dataSlide34
Participant Report
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The participant report can also be opened individually per mobility
Enter the individual mobility and click on
Download PDFSlide35
5. Update organisation details
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5. Update Organisation details
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PIC
555
27 Main Street
12 bank Street
URF
Beneficiary User
Mobility Tool
EPlusLinkSlide37
5. Update Organisation details
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Update
Organisation First! Update Organisation info in URF (ParPortal)NA acknowledges changes in EPlusLink
NA sends project update from EPlusLink to MT+Beneficiary updates organisation data in MT+Slide38
5. Update Organisation details
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Add new partner organisation
First! Organisation should be in URFAmend agreement and add partner in EPlusLinkNA sends project update from EPlusLink to MT+Then add partner in MT+, search for and find organisation using PIC detailsSlide39
5. Update Organisation details
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Delete partner organisation
Amend agreement and remove Organisation in EPlusLinkNA sends project update from EPlusLink to MT+Identify mobilities attached to the removed organisation
Delete mobilities related to that organisation or select a different organisation Delete the organisation in MT+Slide40
Update organisation details
Ben submits application before moving!
He updates the Organisation address details in URF
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Update
organisation details
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Organisations
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An organisation may be referred to as…
A beneficiary (applicant) - only one in projectA participating organisation (may be the beneficiary also)A partner
Organisation tab contains a list of all participating OrganisationsOrganisations are uniquely identified by the PIC Slide43
Organisations
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Partners
tab is called OrganisationsSlide44
Adding a Partner
Partner screen
PIC
AccreditationSlide45
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PIC
CheckSlide46
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PIC
Check
PICSlide47
Add contacts
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Adding a contact person
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Click on to add a contact personSlide49
Adding a contact person
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6. Submit Beneficiary Report
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6. Send Beneficiary Report
Send Beneficiary Report
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Mobility Tool
Beneficiary User
EPlusLink
Fill in Beneficiary Report
Prj: 12345Slide53
Send beneficiary report
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Electronic
Beneficiary Report: budget summary, participant reports and narrative part transferred from Mobility Tool to EPlusLink
Release
ContentDateAcceptance
DateProduction
MT+ 1.3
Beneficiary reports (KA1&3)24/11/201408/12/2014
MT+ 1.4
Beneficiary reports (KA2)26/01/2015
02/02/2015MT+ 1.5
NA validation of Mobilities (feature allowing NAs to identify ineligible mobilities and to correct data) and project closure (KA1&3)23/03/2015
30/03/2015MT+ 1.6
NA validation of Mobilities and project closure (KA2)
27/04/201504/05/2015Slide54
Send Beneficiary Report
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7. NA validation
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6 + 7. Send Report and Mobility Validation
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Mobility Tool
Project Locked for BEN
NA Validation
Export CSV
Import CSV
Send Beneficiary Report
Submit Validated Data Slide57
6 + 7. Send Report and Mobility Validation
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Mobility Tool
Project Locked for BEN
Submit Validated Data
NA Validation
Export CSV
Import CSV
Unlock project
Correct mobilities
Send Beneficiary ReportSlide58
Working with csv
ΓΙΑ ΜΑΖΙΚΕΣ ΑΛΛΑΓΕΣ ΣΕ ΠΟΛΛΑ
MOBILITIES
(ξεχωριστΟ manual)58Slide59
Questions & Answers
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