Scenario Overview Administering Personnel File Maintaining HR Structures Managing Personnel Events Administering People Master Data Open Legend HR Administrator Scenario Description The following business roles are involved in this scenario ID: 780913
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Workforce AdministrationScenario Overview
Administering Personnel File
Maintaining HR Structures
Managing Personnel Events
Administering People Master Data
Open Legend
HR Administrator
Scenario Description
The following business roles are involved in this scenario:
Employee
Line Manager
The
Workforce Administration
business scenario is designed to efficiently manage and execute all employee-related tasks. Depending on the solution scope you require, there are two approaches to deal with personnel data:People Master Data Management is the lean way to administer basic master data for your employees and service agents. These personnel can be staffed to projects and record their working times using Employee Self-Services.Personnel Administration enables you to maintain the full set of employee- and employment-related data according to country-specific regulations. You can manage personnel events such as hiring employees, transferring them within your company or terminating relationships with employees. You can access Personnel Files to administer personal and organizational employee data, as well as data related to the employment.
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Slide2Workforce AdministrationScenario Overview
Administering Personnel File
Maintaining HR Structures
Managing Personnel Events
Administering People Master Data
HR Administrator
Scenario Description
The following business roles are involved in this scenario:
Employee
Line Manager
Click process
chevrons for details
The
Workforce Administration business scenario is designed to efficiently manage and execute all employee-related tasks. Depending on the solution scope you require, there are two approaches to deal with personnel data:People Master Data Management is the lean way to administer basic master data for your employees and service agents. These personnel can be staffed to projects and record their working times using Employee Self-Services.
Personnel Administration enables you to maintain the full set of employee- and employment-related data according to country-specific regulations. You can manage personnel events such as hiring employees, transferring them within your company or terminating relationships with employees. You can access Personnel Files to administer personal and organizational employee data, as well as data related to the employment.
Open Legend
<Role Name>
<Role Name>
<Role Name>
Legend
Process mainly driven by the user
Process mainly driven by the system
Manual process not supported by the system
Process that communicates with third-party software (mouse-over for details)
Process with relevance to Financials
Related scenario
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Slide3Workforce AdministrationProcess Details: Maintaining
HR Structures
Process Description
The
Maintaining HR Structures business process enables you to administer the operational and organizational structure of your company. This structure determines the reporting lines and is used to
identify the responsible line managers, for example, for approval processes. Additionally, you can set up a job catalog describing the potential roles of your employees and also maintain business residence data.
Performed by
HR Administrator
In the Work CenterOrganizational Management
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Maintaining HR Structures
Maintain HR structures
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Administering Personnel File
Managing Personnel Events
Administering People Master Data
Slide4Administering People Master Data
Administering Personnel File
Maintaining
HR StructuresWorkforce AdministrationProcess Details: Managing Personnel Events
Process Description
The
Managing Personnel Events
business process enables you to manage personnel events such as hiring employees transferring them within your company or terminating relationships with employees. The entire history of an employee’s personnel events is available in the personnel file.
Further Information
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Managing Personnel Events – Hire Employee
Maintain user and authorizationsAttach documentsMaintain employment data
Enter personal information
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Performed by
HR Administrator
In the Work Center
Organizational Management
Slide5Administering People Master Data
Workforce Administration
Process Details: Managing Personnel Events
Process Description
Further Information
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Hiring Service Agent as Employee
Rehiring Employee
Terminating Relationship with Employee
Transferring Employee
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The
Managing Personnel Events business process enables you to manage personnel events such as hiring employees transferring them within your company or terminating relationships with employees. The entire history of an employee’s personnel events is available in the personnel file.
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Scenario/Processes
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Administering Personnel File
Maintaining
HR Structures
Managing Personnel Events – Hire Employee
Maintain user and authorizations
Attach documents
Maintain employment data
Enter personal information
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to hide process variants
Performed by
HR Administrator
In the Work Center
Organizational Management
Slide6Maintaining
HR Structures
Managing Personnel Events
Administering People Master Data
Workforce AdministrationProcess Details: Administering Personnel File
Process Description
The
Administering Personnel File
business process enables you to centrally maintain employee- and employment-related data according to country-specific regulations in an employee’s personnel file. Employee data such as private contact data, biographical data or payment information can also be maintained de-centrally by the employee or line manager using Employee Self-Services and Employee Self-Services on Behalf, respectively.
Performed by
HR Administrator, Employee, Line Manager
In the Work CentersPersonnel Administration
Home : Employee Self-ServicesManaging My Area:Employee Self-Services on Behalf
Further InformationClick process
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Administering Personnel File
Maintain employee data de-centrally
Administer Personnel File centrally
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Slide7Administering Personnel File
Maintaining
HR Structures
Managing Personnel Events
Workforce AdministrationProcess Details: Administering People Master
Data
Scenario
Explorer
Process Description
The Administering People Master Data business process enables the HR administrator to maintain employee data such as private contact data and biographical data. The organization assignment can also be maintained.
Optionally, you can also maintain system user data for employees or service agents.
Performed by
HR Administrator
In the Work CenterBusiness Partner DataFurther Information
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Administering People Master Data
Maintain user data for employees or service agents
Maintain basic master data for employees or service agents
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Slide8Prepare
Manage
Administer
Maintain Personnel File Centrally
Maintain Employee Data De-centrally
Hire Employee or Service Agent
Transfer Employee
Terminate Relationship with Employee
Maintain
HR
StructuresWorkforce AdministrationBusiness Value
Scenario
Explorer
OverviewFor midsize companies who want to manage their workforce efficiently. This scenario enables maintenance of the full set of employee- and employment-related data according to country-specific regulations. You can manage personnel events such as hiring employees, transferring them within your company or terminating the relationship with an employee.
SAP Business ByDesign helps efficiently manage the entire employee lifecycle: From setting up HR data, managing personnel events to termination of the relationship with an employee or third-party service agent.
Simplify HR processes and manage your people more efficiently
Empower line management & employees and increase overall efficiency through self- services (address changes, time recording, purchase requests, and expense reports)
Manage constant change such as regulatory compliance or organizational restructuring
Key Benefits
Business Value
Further Information
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Scenario Flow
Slide9Workforce Administration
Scenario Flow Variant: People
Master Data Management
Variants of the Scenario:
People Master Data ManagementPersonnel Administration
Project Management
Resource Management
Order-to-Cash (Project-Based Services)
Expense Reimbursement Management
Business Partner Data
Maintaining
HR Structures
Administering People Master Data
Scenario
Explorer
Scenario Flow
Further Information
Business Value
Scenario/Processes
Work center in which process is performed
Business
document flow
Related scenarios
Process mainly driven by the user
Work
Center
Legend & Variants
Organizational Management
User and Access Management
Slide10Workforce AdministrationScenario Flow Variant:
Personnel Administration
Variants of the Scenario:
People Master Data Management
Personnel Administration
Scenario
Explorer
Payroll Services
Time and Labor Management
Project Management
Resource Management
Order-to-Cash
(Project-Based Services)
Organizational Management
User and Access Management
Employee Self-Services
Personnel Administration
Personnel Administration
Administering Personnel File
Managing Personnel Events
Legend & Variants
Work center in which process is performed
Business
document flow
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Process mainly driven by the user
Work
Center
Maintaining
HR Structures
Scenario Flow
Further Information
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Slide11Workforce AdministrationFurther Information
Scenario
Explorer
Forum
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More DetailsSAP provides a complete product documentation, covering all aspects of the business scenario. For more details, click here.
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