What well cover today Your role as a student writer What to expect in the LCY reportwriting process Writing process Talking through the LCY Report Guidelines Editing process Working with the editor and graphic designer ID: 782755
Download The PPT/PDF document "LIVABLE CITY YEAR Final Report Productio..." is the property of its rightful owner. Permission is granted to download and print the materials on this web site for personal, non-commercial use only, and to display it on your personal computer provided you do not modify the materials and that you retain all copyright notices contained in the materials. By downloading content from our website, you accept the terms of this agreement.
Slide1
LIVABLE CITY YEAR
Slide2Final Report Production
Slide3What we’ll cover today:
Your role as a student writer
What to expect in the LCY report-writing process
Writing process
Talking through the LCY Report Guidelines
Editing process
Working with the editor and graphic designer
Graphics requirements and other report elements
Slide4Introductions
Your name
Your year (undergraduate/graduate)
Field of study
UW Campus
LCY ProjectYour favorite season?
Slide5What are we part of?
LCY is a large-scale city-university
partnership
Model is 10 years old, in third year at UW
Leveraging university resources on t
hree campuses
Partner with
one W
ashington community each yearAddressing livability and sustainability 30+ projects in City of Bellevue, 2018–2019!
Slide6Report cover examples: City of Tacoma 2017-2018
Slide7City of Tacoma: 2017-2018
Slide8THE BIG PICTURE
Slide9So what’s your role?
Organize,
Combine
, Present:
Summary
Research methods
Research findings and recommendations
Images/Graphics
Adhere to LCY Report Guidelines and Graphics Requirements
Slide10Your deliverables
?
Report
Follow the LCY Re
port Guidelines
Comprehensively present your thinking to the cityIncorporate edits and feedback
Graphics (images and other visual elements)
Gather all visual elements
Consider placement in the reportOrganize and log all visual elements in a Graphics IndexPoster (using content from the report)
Slide11Student Writer Timeline:
Slide12And the editor’s role?
Work with writer on report structure
Identify gaps in content
Ensure arguments are well-substantiated
Ensure continuity of voice, tone, and rigor
Proof, comment, offer suggestions
Work with you at all stages of the iterative process!
Slide13WRITING
Slide14Building an Outline: your first deliverable
Slide15Contents of the report you will create
Acknowledgements
Thank
those who contributed to your project
Be gracious and specific
Executive Summary
300
–500 word “abstract”Summarize entire report: including goals, methods, findings, and recommendationsSuggestion: Tackle this after drafting the rest of the report.
Slide16Contents of the report you will create
Introduction
Set the stage for the
need for
your report:
Context: what issue is the report addressing?Goals and questions: what did the City ask you to do?Background: academic literature, data, quotes
Methods
How
you conducted your projectBody sections (approx. 2 – 5)All original research and work:What you learned (findings)Multiple sections / sub-sections
Slide17How to Structure Body Sections
Detail key class findings only
—
not a catch-all
Organize the best and most relevant materialIf multiple design scenarios, pick the best 2–
3
Findings and Recommendations
Address the City’s questionsMaintain connections between your methods and recommendationsOrganization will be based on your specific projectWe are available to help you sort through this!
Slide18Contents of the report you will create
Conclusion
Brevity + clarity + distillation
No need to wax poetic!
References
Follow Chicago Manual of Style
Author-date format (You may omit page numbers)
Or, your disciplinary style (APA; AP; MLA)
No footnotes, only endnotes Appendix / AppendicesUseful and relevant work that doesn’t fit in the reportReferenced in the body sections of your report
Slide19Some Helpful Tips
Begin collecting information early
Tone, voice, and disposition
Your class experience ≠ a professional’s career experience
More than a report
You are representing your class, the LCY program, and the University of Washington
Slide20EDITING
Slide21Editing process
From first editing pass, you can expect:
Comments on report structure, content, and language
Possible calls for clarity and substantiation of arguments (not new research)
Questions about your use of other report elements: graphics, captions, tables and charts, pull quotes, sidebars
In response, you will:
Respond to editor’s comments in Word via Track Changes
—
don’t delete editor’s comments.Adjust report structure based on editor’s feedback.Write new content (if needed).Note: The editing process is iterative. You can expect to exchange drafts with your editor 2–3+ times.
Slide22LCY “Style Guide”
LCY adheres to the Chicago Manual of Style, which is easily referenced online.
Common usage questions are addressed at the end of the Report Guidelines document.
If you have questions or doubts, reach out to your editor.
Slide23GRAPHICS &
REPORT ELEMENTS
Slide24Visual
Elements
Pull quotes
Compelling
,
short excerpts from the text
Flag with brackets and highlight:
[use the previous sentence as a pull quote]
. SidebarsShort sections of text that provide additional information on a relevant topic, e.g., a case studyFlag with brackets and highlight: [use the previous paragraph as a sidebar].Figures, Charts, Tables, Diagrams, Maps
Always provide heading.
Flag with brackets and highlight:
[Insert Population Map.pdf]
.
Photos
Flag with brackets and highlight:
[Insert Grocery Store 35.jpg]
.
Captions and Credits
For photos, provide caption and photo credit for
every
photo.
For figures, charts, tables, diagrams, and maps, always provide source. Provide caption
only
if further explanation is required.
Slide25Report Elements
Slide26Graphics Index
Organization:
log
everything
here!
Fill out every field, for every item. File Naming TIP: Rename each file you pull from the web; default web image names are often arbitrary and non-descriptive.
Slide27How to find photos for your report
> First: Use photos taken by your team in the field
Get signed photo releases from community members (available from LCY office).
> Second: Ask partner organizations for photos
Send an email requesting photos.
Explain that you are creating a report that refers to the org's mission or work.> Last resort: Search for stock photosIf you use photos off of a website such as Google, Wikimedia Commons, or Flickr, you
must
do the following:
Check for legal reuse rightsFilter for large photo file sizesReference LCY Graphics Requirements document for essential instructionsNote: The LCY office can help you, but we will not do it for you.
Slide28Capture the Process
Document the process and progress of your class
- Class field trips - Site visits
- Mid-term presentations - Final presentations
- Interviews - Community meetings
ReleasesFor group meetings with community groups, ask permission from the entire group before photographing.
For individual
community members
, get a signed photo release (available from the LCY office).
Slide29Image Quality
Photo file size
Obtain the largest photo file size available (at least 1 MB)
Cover photo = at least 5 MB
> Do not crop, edit, or otherwise alter your photos
> Do not send images through text messaging or social media platforms
Slide30Submitting Graphs and Charts
Data collected and formulated in Excel can be used to create graphs and charts
> Process
Indicate placeholder in the manuscript
Submit PDF or vector file in your report’s Graphics folder
Enter detail in your Graphics Index
> Avoid
Screenshots of Excel sheets
jpgs> Best PracticeFrom Excel, Save as PDFHere’s how: > File > Export > Create Adobe PDFUse these settings: “Optimize for: Standard” or “Conversion Options: Actual Size”
Slide31Final Poster
> The final poster will summarize your report
> It will be displayed for City leadership at the LCY year-end event
> Components include:
- Introduction
- Methods/Areas of Focus- Conclusion- Photos/other visuals
Slide32NEXT STEPS
Slide33Remember: First draft of the report
Your first draft is due 3 weeks after end of term
Deliver it via
Google Drive
In
Microsoft Word! Edit and read aloud before you submit
Complete
Graphics IndexSubmit all graphics as hi res files (photos) or PDF or vector files (charts and tables)Include captions for all photos and headings for all charts and tablesNotify your editor by email
Slide34Looking forward to working together!